Board Meeting January 23, 2011 1. Drafts of both the Technology and Service RFP and the Program Management Office RFP have been released and reviewed.

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Presentation transcript:

Board Meeting January 23,

Drafts of both the Technology and Service RFP and the Program Management Office RFP have been released and reviewed by staff, consultants, partners and the COHBE Board Both RFPs are ready for release 1/23/2012 Process to evaluate and select vendors will be presented to Exchange board for review and approval 2

3 COHBE ACQUISITION SCHEDULE This schedule may change as needed. EVENTDATE/End of Day Mountain Time 1.COHBE Releases RFPJanuary 23, Pre-Bid Vendor Conference January 31, :00 am Mountain Time 3.Deadline for Submitting Written Questions Requesting Clarifications February 3, Deadline for COHBE to Post Final Responses to Written QuestionsFebruary 10, Proposal Submission Deadline (RFP Closing Date)February 27, Notification of Vendors Selected for Software Demonstrations, Orals and/or Discovery March 9, Product Demonstrations, Orals and Discovery SessionsMarch 19 to March 23, COHBE Issues a Call for Best and Final Offers (BAFOs)March 26, Deadline for Vendor BAFO ResponsesApril 2, COHBE Conducts Evaluation of BAFOsApril 2 to April 9, Evaluation Committee Recommendation to the COHBE BoardApril 9, Vendor(s) Notified of Selection(s)April 9, Begin Contract Negotiations w/ Selected Vendor(s) including drafting SOW(s) April 11 to May 4, Evaluation Team provide recommendation to Board for AwardBoard Meeting 15.Award / Contract SignedMay 4, 2012 (after Board Meeting) 16.Detailed Project Plan and Project Kick-offMay 10, 2012

4 COHBE ACQUISITION SCHEDULE This schedule may change as needed. EVENT DATE/End of Day Mountain Time 1. COHBE Releases RFPJanuary 23, Deadline for Submitting Written Questions Requesting ClarificationsJanuary 27, Deadline for COHBE to Post Final Responses to Written Questions January 31, Pre-Bid Vendor ConferenceFebruary 6, Proposal Submission Deadline (RFP Closing Date)February 10, Review and select top 3 proposalsFebruary 13, Orals PresentationsFebruary , Vendor SelectionFebruary 24, Contract NegotiationFebruary 24 – March 1, Evaluation Team provide recommendation to Board for Award February 27, Initial Contract Period (Phase 1) Option for 18 month renewalMarch 5 – September1, 2012