Adding a Purchase Requisition

Adding PO Requisitions  Go to:  Click For Staff> Employee Resources> Employee Access  Enter your Login ID and Password

Adding PO Requisitions  At the bottom of the screen – click Desktop View.  On the right side of screen under Jump to Other Systems – click on Financial Management.  At the top of the screen – click on the Purchasing tab – then requisitions.

Adding PO Requisitions  Click Add  Please Note: Items marked with an asterisk are a required field.  Drop down menu to choose requisition group - This determines what coding is available when creating your purchase requisition.  Fiscal Year:

Adding PO Requisitions  Description – For Example: 1 st Grade – Supplies MS Library – Books Softball Activity – Socks Enter the account name first and then a description of what you are purchasing. If the account name applies to all buildings, specify which building or buildings (see library example above).

Adding PO Requisitions  Vendor – Enter the name of the vendor and select the correct vendor from the list.  If the vendor needed is not on the list, please contact Lori Fedie at or call Ext

Adding PO Requisitions  Ship To – This should be pre-populated to ship directly to your building. If it is not pre-populating,  Attention – Enter your name.  Due Date and Ship Date – Enter today’s date.

Adding PO Requisitions  Ship Via – Should pre-populate as “Best Way”.  Project/Grant – Do not use this unless specifically told to use.  Contract – Do not use.

Adding PO Requisitions  Click Add to enter line item detail.  Line Number – Leave as computer assigned number.  Merchandise radio button should be clicked.  Enter quantity of the item you wish to order.

Adding PO Requisitions  Catalog – If ordering from a catalog, enter the catalog number.  Unit of Measure – “Each”, “Dozen”, etc.  Unit Cost – Enter the cost per unit of measure.  Total Amount Due will calculate automatically.

Adding PO Requisitions  Enter description of item.  Click – Save  If ordering additional items, click Mass Add Detail.  Remember to add a line item for shipping charges. If you know the exact amount, enter that amount, if not then enter $1.

Adding PO Requisitions  Click - Add Requisition Accounts  Select the account number from the accounts listed. If you need to search for an account enter is exactly like this: 10 E

Adding PO Requisitions