POVT Managing Authority A sound Internal Control System A challenge for the period

The Context Mission Some figures Risk Management – The framework The principle Internal control – The outcome Manuals – References towards the quality IT system – the backbone Internal Environment People – behind the success Putting everything together The system POVT Connections for a Sustainable Development

The POVT assumes the Territory Development its intervention’s priority during period , focused on: – The development of roads and territorial mobility; – The reinforcement of the international connectivity; – The protection and improvement of the environmental conditions; – The qualification of the urban systems and the organisation of infrastructures and equipment nets, aiming for territorial and social cohesion. The context - Mission

» Commitment : To improve the Territory  To add value for the Future The context - Mission

EU FundingMS Public Funding Total € Total FEDER Total Cohesion Fund TOTAL € The context- Some figures

The principle Risk: "the possibility that an event will occur and adversely affect the achievement of objectives.“ Internal control Policies and procedures that help ensure that the risk responses, as well as other entity directives, are carried out.

The principle Monitoring Risk Identification Risk Evaluation Control Activities Communication and Information Objectives Assessment Risk Response Preventive, directive, detective/corrective Probability, impact Acceptance, Avoidance, Transfer, Mitigation

Objective Risk Assessment Risk Evaluation Probability Impact Risk response Acceptance Transfer Elimination Mitigation Internal Control Activity The principle

Objective : Compliance with the public procurement rules Risk Assessment Complex legal framework frequently incorrectly applied Risk Evaluation Probability High Impact Irregularity/correction Risk response Acceptance Transfer Elimination Mitigation Internal Control Check-list per contract; IT control management The principle

Manuals – References towards the quality Beneficiary’s Manual It provides to the beneficiary a comprehensive guidance including: – Application’s preparation and submission, responsibilities and rights; – Reprogramming procedures; – Advertising guidelines; – Expenditure submission and payment procedures; – Audit trail support and projects documentation safekeeping.

Internal Manual It’s a toolkit aiming to offer a complete support to the desk officers’ daily work, encompassing the intermediate bodies; it includes: – Main legislation, regulation and workflows; – Application’s check-lists and public procurement verifications tools ; – Expenditure check-lists and payment procedures; – IT manual; – Communication standard forms; – System and financial corrections treatment; – Audit trail support and projects documentation safekeeping. Manuals – References towards the quality

IT system the backbone Solution: – Online – Communication between the beneficiary and the MA/IO in real time; – The beneficiary introduces the data bounded by logical controls; – The MA communicates with the beneficiary through the IT. – Integrated – The project´s cycle is integrally treated and recorded in the system; – Includes top management data and management functionalities. – Paperless – Support documentation scanned and attached to the project´s record; – Documentation management tool. – Adapting – E-paper fiches; – Business intelligence platform

Internal Environment People – behind the success Around 80 people Intermediate Bodies (4) + +

Ethics and control culture Experience Training Self - Assessment Internal Environment People – behind the success

Putting everything together – The system Administrative checks: On every applications Covering all the applications and contracts On every payment request Covering all the paid invoices by a separated staff On-the–spot checks At least once before every project closure by a segregate team; At least once per year on the major projects; Check physical verification, audit trail, financial compliance.

Beneficiary Application IT controls & check-list contracts management Expenditure statement IT controls & check-list invoices management On-the-spot verifications included in the IT Projects closure & Audit trail confirmation Putting everything together – The system

Luis Santos