Slide 1 1. Welcome and Apologies ›Apologies were received from: ›Zvonimir Stanic and Vlado Pribolsan (CARNet), Panayiotis Tsanakas and Tryfon Chiotis (GRNET), Antoine Barthel and Theo Duhautpas (RESTENA), Robert Sultana (Univ. of Malta), Cem Saraç and Serkan Orcan (ULAKBIM), Jan- Willem Elion (Nortel), ……… ›Proxies: ›Goran Škvarc represents CARNet with proxy ›Stefan Winter represents RESTENA with proxy ›Vasilis Maglaris represents GRNET with proxy › Murat Soysal represents ULAKBIM with proxy ›Observers: ›Rob Adams (Ekinops), Artur Binczewski (PSNC), Steve Hogger (JANET(UK)), Laimutis Telksnys (LITNET), Roumen Trifonov (BREN)

Slide 2 2. Approval of Agenda ›The GA is asked to approve the agenda (GA(09)001).

Slide 3 3. Minutes of 30 th GA meeting ›The GA is asked to approve the minutes of the 30 th General Assembly meeting, which was held in Sofia on 24 October 2008 (GA(08)021).

Slide 4 4. Membership matters 4a. Admission of new members ›The GA is asked to admit Ekinops SAS as an Associate Member, effective from receipt of the membership fee for the first year

Slide 5 4. Membership matters 4b. Changes in membership ›IBM resigned as an Associate Member of TERENA as from 1 January 2009.

Slide 6 4. Membership matters 4c. Changes in representatives ›Ekinops: Rob Adams (representative), Dominique Arestan (substitute) ›HEAnet: Victor Reijs (representative) ›Cisco Systems: Klaas Wierenga (representative), Jonathan Taylor (substitute) ›Level 3 Communications: David Hutsebaut (representative), Alex Kooistra (substitute)

Slide 7 4. Membership matters 4d. Outstanding membership fees organisationctry total RENATERFR81,712 IUCCIL20,428 RoEduNetRO20,428 AMRESRS4,086 ESA5,107 Cisco Systems2,554 EMBL2,784 Juniper Networks2,554 Nortel Networks2,554 Tata Communications2,554 total ,759

Slide 8 5. TERENA formal matters 5a. Adoption of financial accounts 2008 ›The GA is asked to adopt the TERENA Financial Accounts 2008 (FIN(09)004)

Slide 9 5. TERENA formal matters 5b. TERENA Annual Report 2008 ›Comparison with Activity Plan 2008: ›Main developments: › Continue in GN3 the TERENA core activities funded by GN2 › TERENA to participate in JRAs and SAs in GN3, and manage some (parts of) these JRAs and SAs › Investigate possibilities for setting up new forms of collaboration between national and campus networkers, and with users  › Reinforce TERENA’s links with campus networkers and with users, and with e.g. digital-library community 

Slide TERENA formal matters 5b. TERENA Annual Report 2008 ›Comparison with Activity Plan 2008: ›Outreach: › Produce printed brochure about TERENA and its activities › Publish History Book  delayed › Further improve quality and consistency of information on TERENA website  limited progress › Publish ‘ TERENA News ’ and ‘ TERENA Features ’ › Start disseminating appropriate news items to press  ›Continue monthly TERENA Executive Newsletter ›TERENA staff to participate in national and regional research networking conferences › Start series of visits to TERENA member organisations to discuss their interests, views and expectations of TERENA  limited progress ›TERENA staff to provide support to and actively participate in TF-PR ›Continue TF-LCPM as TF-MSP ›Publish 2008 edition of TERENA Compendium of NRENs in Europe ›Networking development support: organise workshops and carry out country needs assessments

Slide TERENA formal matters 5b. TERENA Annual Report 2008 ›Comparison with Activity Plan 2008: ›Technical Programme: › Continue TF-CSIRT, TF-EMC2, TF-Mobility and TF-ECS ›Change emphasis of work for TF-Mobility › Continue SCHAC and REFEDs ›TERENA to lead two NAs and one JRA in FEDERICA project ›Complete NoAH and SEEREN2 projects › Update parts of Guide to Network Resource Tools and investigate commercial publication  it was decided to discontinue GNRT ›Publish TERENA SIP Handbook › Support limited number of new small TERENA projects  only SIP Handbook Additionally: TF-Storage started

Slide TERENA formal matters 5b. TERENA Annual Report 2008 ›Comparison with Activity Plan 2008: ›Services: › Continue Trusted Introducer service and investigate how service can be expanded › Continue Server Certificate Service and investigate how it can be built out it was decided to organise a new call for tender › Continue to maintain the TACAR ® service ›TERENA staff to contribute to eduroam ® confederation-level service as part of the operational team Additionally: ›Small contribution to GN2 educonf service ›TERENA ensured the continuation of NRENum.net service

Slide TERENA formal matters 5b. TERENA Annual Report 2008 ›Comparison with Activity Plan 2008: ›Conferences and Workshops: › Organise TERENA Networking Conference 2008 in Bruges, with number of adjacent workshops ›Organise two EuroCAMP workshops › Organise a workshop on end-to-end issues › Organise an ‘ NRENs and Grids ’ workshop › Organise two CSIRT training workshops ( ‘ TRANSITS ’ ) ›Organise a Next-Generation Networking workshop ›Organise a workshop on regulatory issues ›Continue to contribute to organisation of GN2 training workshops

Slide TERENA formal matters 5b. TERENA Annual Report 2008 ›Comparison with Activity Plan 2008: ›Membership and liaisons: › Continue liaison with European Commission and ENPG ›Collaborate with DANTE on number of projects and activities › Strengthen TERENA’s links with campus networkers and with users, and with e.g. digital-library community  › Continue collaboration with TERENA ’ s counterparts in other continents and host CCIRN meeting in Bruges › Possible collaboration with CEENet  only in country needs assessment ›Provide secretariat functions to GLIF › Continue TERENA ’ s membership of Internet Society

Slide TERENA formal matters 5b. TERENA Annual Report › The GA is asked to approve the TERENA Executive Committee ’ s Annual Report 2008, including the report on the Secretariat

Slide TERENA formal matters 5c. Revision of the 2009 membership fee ›The GA is asked to set the membership fee unit for 2009 at 5,027 euro

Slide TERENA Technical Programme ›A report on the meeting of the Technical Advisory Council and an update on the TERENA Technical Programme will be presented orally.

Slide Executive Committee elections President (for a 2-year period) Valid nominations: ›Janne Kanner (nominated by UNINETT, seconded by ARNES) ›……… Vice President Conferences (for a 3-year period) Valid nominations: ›Miroslav Milinovic (nominated by CYNET, seconded by RedIRIS) ›……… Treasurer (for a 3-year period) Valid nominations: › Lajos B á lint (nominated by UNI C, seconded by CYNET) ›………

Slide Conferences and workshops 8 a. TERENA Networking Conference 2009, Malaga ›An oral report will be given on the preliminary results from the TERENA Networking Conference 2009

Slide Conferences and workshops 8 b. TNC 2010, Vilnius, 31 May – 3 June 2010 Programme Committee: ›Jean-Paul Le Guigner (CRU, FR), chair ›Bartosz Belter (PSNC, PL) ›Jacqueline Brown (University of Washington, US) ›Serge Droz (SWITCH, CH) ›Baiba Kaškina (SigmaNet, LV) ›András Kovács (HUNGARNET, HU) ›Otto Kreiter (DANTE) ›Jan Meijer (UNINETT, NO) ›Jürgen Rauschenbach (DFN, DE) ›Brook Schofield (TERENA Secretariat) › Raimundas Tuminauskas (LITNET, LT) ›Stefan Winter (RESTENA, LU)

Slide TERENA Secretariat matters 9a. Secretariat staffing ›Karel VietschSecretary General ›John DyerBusiness and Technology Strategist ›Valentino CavalliChief Technical Officer ›Kevin MeynellProject Development Officer ›Licia FlorioProject Development Officer ›Péter SzegediProject Development Officer ›Brook SchofieldProject Development Officer ›Dick VisserSenior IT Support Officer ›Christian GijtenbeekSenior Webmaster ›Gijsbert SliedrechtWebmaster (until 16 August; after that, position temporarily vacant) ›Bert van PinxterenChief Administrative Officer ›Laura DurnfordSenior Communications Officer ›Wilma OverdevestFinancial Administrator (reduced to 26 hrs/week) ›Carrie SolomonCommunications Officer ›Gyöngyi HorváthConference and Workshop Organiser ›Jim BuddinWorkshop Organiser ›left vacant Data Analyst ›Hanna CheriguiSecretary ›Harriëtte RaaymakersAssistant Bookkeeper

Slide TERENA Secretariat matters 9b. Indirect-cost calculations ›EU principles for cost calculations in EU-funded projects: ›Costs = direct costs + indirect costs ›Direct costs = personnel costs + other direct costs ›Personnel costs: salaries, pension contribution, insurances, taxes etc. ›Other direct costs: travel, printing, meeting room hire, subcontracting etc. ›Indirect costs: office costs, support staff, line-management etc. ›Indirect-cost percentage = (indirect costs / personnel costs) * 100%

Slide TERENA Secretariat matters 9b. Indirect-cost calculations ›EU principles for cost calculations in EU-funded projects: ›When making costs statements to the EC, an organisation that participates in an EU-funded project usually ›uses in its calculations the real indirect-cost percentage ›or (if the EC accepts that the organisation is unable to calculate its real indirect-cost percentage) uses in its calculations a flat fee of 60% instead of its real indirect-cost percentage

Slide TERENA Secretariat matters 9b. Indirect-cost calculations ›Question from DFN in Sofia TERENA GA meeting: ›In GN3 project proposal, costs per fte is higher for TERENA than for DFN. Why? ›It was decided that TERENA, SURFnet and DFN would each produce a note on this issue ›Answer to question above: Costs/fte = personnel costs / fte + other direct costs / fte + indirect costs /fte = = (personnel costs + indirect costs)/fte + other direct costs / fte = = (100 + indirect-cost percentage) % of average personnel costs + other direct costs / fte ›In GN3, TERENA has higher other indirect costs (printing, room hire, subcontracting) than other project partners › TERENA ’ s indirect-cost percentage was estimated at 88%, SURFnet ’ s indirect cost percentage was estimated at 75%, but DFN uses flat fee of 60% instead of its real indirect-cost percentage

Slide TERENA Secretariat matters 9b. Indirect-cost calculations ›From the notes by TERENA, SURFnet and DFN: ›DFN uses a flat-fee of 60% instead of a real indirect-cost percentage › Latest calculations show that SURFnet ’ s indirect-cost percentage is expected to be 90% › TERENA ’ s indirect-cost percentage varies strongly from year-to-year: preliminaryfinal %82.6% %83.8% %89.8% %77.9% %70.0% %77.0% %81.1% %

Slide Presentation: ‘ the Case for NRENs ’ › John Dyer will give a presentation on his paper ‘ The Case for National Research and Education Networks (NRENs) ’

Slide Optional Activity Funding › TERENA ’ s decision-taking procedures: › GA decides about TERENA ’ s annual budget, based on proposal of TEC, with possible amendments by GA ›TEC presents its Activity Plan annually to GA, for discussion and for suggestions ›Annual Activity Plan and annual budget are closely related › TERENA ’ s sources of income: ›Membership fees ›External subsidies (mostly from EU) ›Interest and other income earned by TERENA ›Additional contributions from organisations (including TERENA members) ›More activity-based accounting system (introduced in 2008) ›gives members more information about the utilisation of the membership fees ›allows members to decide which activities in Activity Plan should be funded from membership fees and which (wholly or partly) from other sources

Slide Optional Activity Funding › Additional contributions from TERENA members and other organisations are largely payments for “ services delivered to paying customers ” : ›TERENA Certificate Service ›Trusted Introducer Service ›GLIF secretariat functions ›Training workshops › The TEC would like to hear members ’ views on the funding principles for services delivered to paying customers ›The TEC can then take those views on board when preparing the 2010 budget proposal

Slide Optional Activity Funding ›Funding of services delivered to paying customers: › The TEC ’ s own view: ›In principle, costs (direct costs and indirect costs) of these services should be paid fully by the customers › Subsidy from TERENA ’ s own resources may be considered as a temporary solution to get new initiatives off the ground › If a service is valuable to the membership as a whole, a longer-term subsidy from TERENA ’ s own resources may be considered ›The activity-based accounting systems allows the GA to decide explicitly about such exceptions ›In 2010 budget, apply principle of full-cost recovery from customers to CSIRT training workshops, provision of GLIF secretariat functions, Trusted Introducer service. ›In 2010, contributions from customers are expected to cover large part of costs of TERENA Secretariat staff work for Certificate Service; later, they should cover full costs › Investigate possibilities for reducing subsidy from TERENA ’ s own resources to EuroCAMP workshops

Slide Report on non-technical Task Forces ›Alberto Perez will give a verbal report on the progress of the work of TF-PR and TF-MSP

Slide Update on FEAST project ›John Dyer will give a verbal report on the work in the FEAST project

Slide Update on the History Book ›An update on the preparations of a history book will be presented orally.

Slide Liaisons ›A verbal report will be given on any developments in the relations with the organisations that TERENA liaises with

Slide Next meetings ›October 2009 ›`Thursday 22 October ›Bucharest ›Vilnius, 3-4 June 2010 › Hosted by LITNET, immediately after TERENA Networking Conference 2010

Slide Any Other Business and Close