DCA Manufactured Building Program Annual Workshop 2008 Monitoring Manufacturers / Third Party Factory Built Schools / By: James Lewis & Billy Tyson C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR DESIGNERS  C ONSTRUCTION M ANAGERS Presented by:

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program Background  James Lewis  B.S. Degrees Architecture  B.S. Degree in Bldg. Const.  CRA since 1991  Project Architect for 11 Years  QC Manager for nine Years  Production Manager Oversees DCA Contract For CRA DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program Background  Billy Tyson  B.S. Degree Psychology  Certified Building Official  BN 5405,SMI 77  PX 2753, SMP46  General & Electrical Contractor  DCA Monitor DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program Background  CRA Clemons, Rutherford & Assoc.  Established in 1960  Design Focus  Governmental  Medical  Correctional  Educational  SREF Chapter 4 Section 423

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program Scope:  CRA: Clemons, Rutherford & Assoc.  Monitoring of Manufacturers  Third Party Inspection Reviews  Third Party Plan Reviews  Third Party Documents Storage Monitoring  Factory Built Schools Plans Review  Product Approval

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Monitoring of Manufacturers  Visit Manufacturers Annually  9B  20% Shed Manufacturers Annually  Randomly pull records  Inspection report  Approved Plan #  Date of Inspection  Any Deviations  Manufacture Name  Inspectors Name and License # DO NOT USE

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Monitoring of Manufacturers  Visit Manufacturers Annually  9B  20% Shed Manufacturers Annually  Randomly pull records  Inspection report  Approved Plan #  Date of Inspection  Any Deviations  Manufacture Name  Inspectors Name and License #  Travelers  QC Checklists  QC Manual  Triennially Update

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Monitoring of Manufacturers  Randomly Pull Records  Product Approval  Shows all Products Related to Building Envelope  Products Unique to Each Plan  Product Approval Performed at Installation

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Monitoring of Manufacturers  Review of Reports  Completeness – Minimum Required information  Contradictions / Correctness  Within Report  Compared to Information on Web Site  Examples of Problems  No Record of Inspections  No Record of Product Approval  Incorrect Recording of Product Approval  Local Approval  NOA Local for Miami-Dade  State Approval 9B-72 (does not mean Statewide)

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Monitoring of Manufacturers  Examples of Problems (cont.)  No product approval  Inspections occurring before plans approved  Plans not approved  Records not at manufacturing plant  Inappropriate forms (OEF 110)  Data on inspection report contradicts data on BCIS site  Plan numbers do not match  Serial numbers do not match  Un-licensed Sub-contractors  Non-approved Additional Locations

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Monitoring of Manufacturers  Report findings to DCA  No deviations  Monitoring ceases  Report filed with DCA and BCIS  Deviations are reviewed by DCA  Responsible parties respond  Review responses  Conclude Monitoring or re-address  Results for noncompliance  Lose State approval as Third party  Lose State approval as Manufacturer

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Third Party Inspection Reviews  Check of any Florida buildings at plant  Pull approved plans  Compare plans to buildings on site  Common errors  No approved plans on site  Inspections occurring without approved plans  Construction does not match plans  No QC checklists or travelers  No product approval program  Product approval not specific to building  Inspector not performing inspections  Insignias on incorrect buildings  Report findings to DCA

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Third Party Plans Reviews  Request three examples of plans reviewed by third party.  Complete a cursory review of plans  Report comments to DCA and Third party for response  Common errors  Incorrect codes referenced  No product approval  Sheds – fastener size and spacing  Review comments not posted to BCIS

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Type II B Factory Built Schools Plans Review  9B & 9B  Minimum requirements  Two complete sets signed and sealed  Recommend four to expedite process  Energy Forms  Structural calculations  Product approval  Min. 18 X 24 size  Legible  Review fee

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Type II B Factory Built Schools Plans Review  Review Process  Distribute plans to all disciplines  Architectural, Structural, MPE, Fire Safety  30 day review period  Prepare and distribute review letter  Mandatory comments  General comments  Address Comments and Resubmit Plans  Second review  If by third review there are still mandatory, DCA is notified

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Type II B Factory Built Schools Plans Review  Review Process  Issue Approval Letter  Return stamped documents to manf.  Upload documents to BCIS web site  Plan is given a plan tracking number by web site  Third parties can order insignias

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS DCA Manufactured Building Program  Type II B Factory Built Schools Plans Review  Review Process  Changes in code  Submit confirmation letter from A/E of record  Issue New Approval Letter for Current Codes  Return stamped confirmation letter to manf.  Upload documents to BCIS web site  Plan is given a new plan tracking number by web site  Third parties can order insignias for 2004

C LEMONS, R UTHERFORD & A SSOCIATES, I NC. A RCHITECTS  P LANNERS  I NTERIOR D ESIGNERS  C ONSTRUCTION M ANAGERS Produced by Clemons, Rutherford & Associates, Inc Thomasville Road Tallahassee, Florida All rights reserved. Copyright © 2005