2004 House Meeting May 5 th, 2004 SidneyPacific Graduate Residence

Agenda S-P History/Philosophy Service Awards Housemasters’ welcome Board of Trustees nomination Your new House Council Housing Open floor D-e-s-s-e-r-t

Service Awards

Founding Philosophy Offer convenient housing: location & commuting to campus Create a high quality, safe and dynamic residential environment which supports students’ personal, social, and educational development Foster a sense of community within the residence Allow for formal and informal student, faculty and staff interaction Support student responsibility in the development and governing of residences

Our Mission To establish the infrastructure and initiate the programs that best engage the residents of Sidney-Pacific within the dormitory and MIT communities as friends, neighbors, students, scholars, professionals, and citizens.

Spec Elections Orientation New & Old SPEC

Anita708 David437 Ryan591 House Manager133 House Masters225 Advisor29 Reslife1164 Family400 Sriram

Housemasters’ Welcome

Board of Trustees Nominations The Board of Trustees shall exercise the judicial powers of the Sidney-Pacific Graduate Community, administrate fair elections, act in an advisory capacity to the House Council, and assume other duties as requested by the House Council. Nominated by SPEC Voted upon by House Council at June House meeting Leonard Lee Ali Motamedi Ryan Tam

House Council

House Council Development March –SPEC nominations dinner (3/2) April –SPEC elections (4/8) –Hall Councilor elections (4/13-4/22) –Official SPEC transition (4/22) –Cabinet interviews (4/23 & 4/25) May –House Council meeting (5/5) –Transitions (all May) –Endicott House Retreat (5/29)

Executive Council VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls VP Resources

Office of the President VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls VP Resources

What do we do? Represent the community externally to –MIT Administration –Other student governments –City of Cambridge Recruit Housefellows Outreach –Interfacing with community groups both within and external to MIT CoSI Seminars Interface with  sorority Office of the President

VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls VP Resources CoSI GSC Rep Outreach Theta Rep Housefellows Office of the President

VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls VP Resources CoSI GSC Rep Outreach Theta Rep Housefellows Office of Resources

What do we do? Outfitting the building –Lobbying/Purchasing –Installation –Inventory Deploying –Inventory Database –Desk Check-out infrastructure –Guidelines for maintenance and use of equipment –Art Gallery –Plants Stewarding Financial and Physical Resources –Securing funding, establishing budgets, developing reimbursement system –Working closely with House Manager and outside vendors to order new equipment, repairs –Encouraging student involvement in upkeep of residence Office of Resources

VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls VP Resources A/V Aquarium Arts Bikes Controller Environment Inventory IT Music Plants Office of Resources

VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls A/V Aquarium Arts Bikes Controller Environment Inventory IT Music Plants VP Resources Office of Residential Life

What do we do? Organize residence-wide social activities –Orientation –Parties –Outings –Brunches –Cultural Coffee hours –Ballets –Movie Nights –Ski Trips –Interfaith Talks –Athletic Events –IM Sports –Collaborations with other MIT organizations – dorms, student groups, departments Office of Residential Life

VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls Athletics Brunch Coffee Hour Cultural Movies Orientation Outing Social VP Resources Office of Residential Life

President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls Athletics Brunch Coffee Hour Cultural Movies Orientation Outing Social VP Resources VP Residential Life Office of Information

What do we do? Develop residence-wide publicity system –SP-ANNO –Bulletin Boards discussion –SPTV –Webpage Spotlights Archival of Events –Online photofile –Scrapbook –Newsletter Data Storage –SPIDir –Publicity Archive Office of Information

President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls Historian / Library Newsletter Photofile Publicity SPTV Web VP Resources VP Residential Life Office of Information

President Associate Housemasters Housemasters House Manager Chair of the Halls Historian / Library Newsletter Photofile Publicity SPTV Web VP Resources VP Residential Life VP Information Hall Council

What do we do? First point of contact for residents Organize hall events Represent residents of the hall to the House Council Emergency evacuation training Mediation and counseling Hall Council

VP Residential Life President VP Information Associate Housemasters Housemasters House Manager Chair of the Halls Floor 1 2 North 2 South 3 North 3 South VP Resources 4 North 4 South Floor 9 Floor 8 Floor 7 Floor 6 5 South 5 North Hall Council

Housing

Residents with Renewable Housing Contracts New officers and 2 nd year Senior Segues also participate Renewed/Terminated contract by May 2 nd Available rooms will be listed online by May 7 th –In-house moves MUST be completed by August 20 th Submit online ballot with top 10 choices by May 11 th Results posted by May 16 th Secondary room assignment process: late May / early June First-year residents who get re-assigned to S-P 1 st year Senior Segues

The Year Ahead Engage residents Build a stronger community Further develop the Sidney-Pacific culture and identity Have fun!

To kick off the new year… Pacific Park Party –Saturday, May 8 th, 2:00pm – 5:00pm –An event for interaction between students and neighborhood community residents. There will be snacks and soccer event. –The event will be held in Pacific Street Park (84 Pacific Street). –All officers encouraged to attend/volunteer!

To kick off the new year… Trustees Open House –Tuesday, May 11 th, 8:00pm-9:00pm in the OWU room –Come and speak to the Trustees about anything related to Sidney-Pacific. –Ask questions or register comments about the government structure and policies - the Trustees will ensure your concerns are heard by the relevant parties. –Find out what the government does and doesn't do. Learn what resources are available to you.

Open Floor A& Q