EVENT REPORT PLANNING & GUIDANCE

Event Name Event Location Event Date Organisation

 1.INTRODUCTION  2.EVENT MANAGEMENT  2.1. E VENT OVERVIEW  2.2. K EY EVENT MANAGEMENT CONTACTS  2.3. K EY EVENT CONTACTS – OTHER  2.4. S TAFFING  2.5. P ROGRAMME & PRODUCTION SCHEDULE  2.6. R UN SHEET

 3.HEALTH AND SAFETY  3.1.Y OUR RESPONSIBILITY FOR HEALTH AND SAFETY AT YOUR EVENT  3.2.R ISK ASSESSMENTS AND MANAGEMENT  3.3.R ISK ASSESSMENTS – OTHER CONTRACTORS  3.4.S ECURITY  3.5.E MERGENCY PROCEDURES  3.6.F IRST AID / MEDICAL COVER  3.7.E LECTRICITY  3.8.F IRE SAFETY AT YOUR EVENT

4. Contingency Plan ContingencyPlan BResponsible Missing of Host Electricity Failure Problems with Seating Arrangements (Protocol) Health & Safety

5. Evaluation of Event Why is it important to evaluate the event?  To check if objectives have been achieved  To monitor performance  To make improvements for the future  To check or improve quality service

How do you ‘prepare’ for the evaluation? 1. Decide what you are trying to find out 2. Consider who or what you are going to find out 3. Decide the method you are going to use 4. Decide when the evaluation will take place 5. Consider the resources you will require 6. Prepare the evaluation

Methods one can use to evaluate  Surveys (Questionnaires)  Focus groups  Interview Panel  Consumer Panel  Comments Forms  Employee reporting  Customer reporting

PREPARE YOUR EVALUATION AS A GROUP