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Sampling Forms & Instructions FTP Site: Please download and print these instructions!

Sampling Forms & Instructions

Detailed Instructions on Using the Field Sample Information and COC spreadsheet

Sampling Forms & Instructions Data Management Instructions Location Code Compiling Field Data Naming Conventions Uploading Field Data

Sampling Forms & Instructions Shipping Guidance

Sampling Guidance FTP Site:

Sampling Forms & Instructions

Electronic Field Sample Form: TOC

Electronic Field Sample Form: Sample Collection Form

Electronic Field Sample Form: COC Print *this* sheet and send with lab samples Make sure samples are labeled with the correct sample ID

Location Code Maps FTP Site:

Location Code Maps Determining Location Code: 1.Navigate to the Index Maps folder 2.Open the Index Map for your state 3.Determine the correct map number 1 2 3

Location Code Maps Determining Location Code: 4.Navigate to Sample Grids folder 5.Open the file corresponding to your map number 6.Determine the correct grid cell and note the Location Code 4 5 6

Location Code Maps Determining Location Code: 7.Note the Location Code on your Sample Collection Form 7

Location Code Maps Water-Based Sampling: Given the extent of the Gulf activities, for water-based sampling please use the following convention: -- GU = Gulf of Mexico -- EC = East Coast -- Degree Latitude -- Degree Longitude For example, if you are sampling in the Gulf of Mexico at North and West, your code would be GU2788.

Sample ID naming Convention Sample ID on bottle sample should ideally match NOAA Field Sample form LocationCode – DateCode - Matrix SamplerTeam# Sample# – 6-digit Location code – 5-digit date: year letter and mmdd. A=2010, B=2011 – Matrix letter, 2-digit sample team #, and 2-digit sample number EXAMPLE: LAAM24-A0502-T0102 LocationCode = LAAM24; Date = 5/2/2010, Matrix=Tissue; Sample Team # = 01; & Sample # = 02

Taking NRDA Photography Validate Field Sample Photos Provide a Visual Description of Field Conditions and Operations Why? What do you need? GPS Unit Home > TrusteesONLY > Sample Data > 0_Instructions_and_Forms > Field_Photo_Validation_Documents Helpful GPS/Photo Documents on Trustee FTP: NRDA_Field_Photography_Guidance Basic_GPS_Skills Garmin MapSource Digital Camera

Requisite GPS Settings: 1)GPS/Camera must be set to local time (Set to 24-hour Military Time) Garmin GPS: Turn GPS Unit ON> Menu > Setup > Time > Time Format = “24 hours” 2)Datum = “WGS 84” Turn On GPS > Menu > Setup > Units > Map Datum = “WGS 84” Tracks (or “Track Log”): The “breadcrumb trail”; a stream of continuous data points recorded when the unit’s Track Log is turned on, saved to GPS’ memory (ex. overflight path, extent of assessed shoreline) GPS Terms: Tracks and Waypoints Waypoints: A specific location manually captured by the user and saved to GPS’ memory (ex. location of marine debris object, location of sample). 3) Set Track Log to “Wrap When Full” Turn On GPS > Menu > Tracks > Track Log (Track Log = “On”) > Setup > Check “Wrap When Full”

When using GPS in the field: 1)Take a photo of your GPS unit with the Date/Time (with seconds!) (Press “Menu” twice) Make sure it is Clearly Visible (double-check on camera) 2) Record a Waypoint when you take a sample When taking photos in the field: 1)Remember to take multiple photos at each sample point – perspective is important! Take a photo zoomed into the area of interest and then take it in context of the surrounding area. 2)Take photos to the “tell a story” of the sampling effort (i.e., record other events, other activities of interest) 3)Do not delete photos 4)Do not open photos before zipping – may change metadata

Returning from the Field: 1)Connect your GPS unit to your computer (remember your cables) 2)Start Garmin MapSource a)Click on the “Receive from Device” icon. b)Click Find Device (the name of your GPS unit will appear) c)Under “What To Receive” > Click only Waypoints and Tracks d)Click “Receive” (you will now see the tracks/waypoints for that day) 3)Save.gdb and.gpx files a)File > Save As… > “YYYY_MMDD_LastName_FirstName” (Save as type:.gdb) b)File > Save As… > “YYYY_MMDD_LastName_FirstName” (Save as type:.gpx) 4)Fill out NRDA Photo Logger Form Home > TrusteesONLY > Sample Data > 0_Instructions_and_Forms > Field_Photo_Validation_Documents > Photologger_Form

2010_0515_Herter_John.zip COC Form FedEx Labels NRDA Sample Collection Form Log Book entries related to samples COC Form FedEx Labels NRDA Sample Collection Form Log Book entries related to samples Scanned COC Documents Field Sampling form.xls (either from NOAA Field Sampling Form or “Flat-File” Form) Field Sampling form.xls (either from NOAA Field Sampling Form or “Flat-File” Form) Sample Data Photos.gpx +.gdb file Photo Logger Form Photos.gpx +.gdb file Photo Logger Form Photos Post to FTP:

After you upload your data to: Home > TrusteesONLY > Sample Data > YYYY_MMDD > YourZip.zip - to alert us to We bring your data into the NRDA Database Then pass location coordinates to ERMA and uploaded onto: We also upload images to the ftp: Home > TrusteesONLY > Maps > Operational 2010_0515_Herter_John.zip NRDA Database Thank you! Questions to: