BEST GROUP CONSULTANTS Lesson Department Information System

Project Updates  Problem Statement: Private lesson scheduling and billing is confusing and vulnerable to human error Waitlist for full lessons is inefficient and vulnerable to human error  Project Objectives: Minimize the number of employees used to do administrative processes  Project Description:  External Agent Identification 4 part time staff members of Lessons Department

Project Updates  System Justification:  Tangible Benefits Eliminates the duties of 2 part time employees $26, Reduction of paper costs by at least 50 percent $  Feasibility Analysis Technical- hardware and software installation, system design Operational- meets goals and needs of SLAC Schedule- timely Legal- none major; payments, licensing Political- management support

System Justification - Economic Feasibility

Various Alternatives  Low-  Microsoft Access single computer system that will house the bare essentials needed to take current system from paper based to an electronic system  Medium (Proposed)-  Web based  Built on.Net with an offsite database  High-  System encompasses organization Same system on a larger more expensive scale

Various Alternatives  Our Recommendation  Medium Level Automation Cost Employee Interaction with computers Meets SLAC needs and requirements

Project Deliverables End User:  User friendly system  System Information  Manual  Reference guide  Troubleshooting guide  Paperless database  Organization  Access member information easier  Simplify registration process  One-on-One system training  Backup/Restore Procedures  Equipment  Customer support System Documentation:  Operating system information  Entity Relationship Diagram  Project scope  End user interviews  License information  Source Code  Database location and tables  Testing results

Entity Relationship Diagram

Dataflow Diagram - Context Level

Dataflow Diagram - Level 0

Data Dictionary  Entity  Attribute Name  Description  Data Type  Samples printed

Screen Designs  End User(Members, Non- Members, Instructors, and Employees) Log-in Screen  This screen design will be embedded into the St. Louis Athletic Club web site, which is also to be created for the project. The purpose of this screen is for the end-users to log in to the system.

Screen Designs  Registration for an SLAC ID Screen 1:  This screen is used by non- members or first time users of the web based system to register for an SLAC ID and Password. This one time process requires two screens. The first screen, this example, is embedded into the SLAC website and requests personal information from the end user and. The second screen will be described in the next screen shot example.

Screen Designs  Registration for an SLAC ID Screen 2:  This screen is used by non- members or first time users of the web based system to register for an SLAC ID and Password. This one time process requires two screens. The first screen, the previous example, requests personal information from the end user. The second screen, this example, requests the end user to create an ID and Password of their choice, which will be used each time they enter a secured area on the SLAC website.

Screen Designs  Member Class Registration Screen:  This screen is the class registrations screen for SLAC members and non- members, but who have registered with the SLAC website.

Screen Designs  Instructor Information Screen:  Instructors can enter their skills, certifications and times available for both group and private lessons into this screen.

Report Designs  Class Rosters for Instructors :  This report is a printable roster list for instructors.

Report Designs  Master List of Instructors:  This report is for the Lessons Department Manager to view a master list of instructors, along with their certifications and availability.

Report Designs  Invoices:  The invoice report design is a billing invoice to member and non- members who owe money for SLAC services.

Screen Reports  Analysis Report:  Mrs. Coffey wants the ability to analyze the needs and demands of the Lessons Department. This report is a ‘per session’ class enrollment list with waitlist information.

Questions  Please ask questions for clarity