Business Letter Template

14 Roehampton Street Windsor, ON N6M 4K7 March 21, 2002 Simon Amberley Building Supervisor The Ultimate Resort and Spa Highway 60, R.R. 2, Mirror Falls, ON L3R 4R4 Dear Mr. Amberley Thank you for taking the time to speak to me last Friday about the maintenance of public swimming pools. Your comments about the insurance requirements and chemical levels were interesting. I was not aware that so many regulations were involved. I’m going to follow your suggestion and look up some of these statistics for my report. I’ll send you a copy when I finish it. Your truly Ben Haines

14 Roehampton Street Windsor, ON N6M 4K7 March 21, 2002 Simon Amberley Building Supervisor The Ultimate Resort and Spa Highway 60, R.R. 2, Mirror Falls, ON L3R 4R4 Dear Mr. Amberley Thank you for taking the time to speak to me last Friday about the maintenance of public swimming pools. Your comments about the insurance requirements and chemical levels were interesting. I was not aware that so many regulations were involved. I’m going to follow your suggestion and look up some of these statistics for my report. I’ll send you a copy when I finish it. Your truly Ben Haines Letterhead Date Inside address Salutation Body Complimentary Closing Signature Group

14 Roehampton Street Windsor, ON N6M 4K7 March 21, 2002 Simon Amberley Building Supervisor The Ultimate Resort and Spa Highway 60, R.R. 2, Mirror Falls, ON L3R 4R4 Dear Mr. Amberley Thank you for taking the time to speak to me last Friday about the maintenance of public swimming pools. Your comments about the insurance requirements and chemical levels were interesting. I was not aware that so many regulations were involved. I’m going to follow your suggestion and look up some of these statistics for my report. I’ll send you a copy when I finish it. Your truly Ben Haines Letterhead Date Inside address Salutation Main Point Necessary Details Goodwill Closing Complimentary Closing Signature Group

Letterhead It has information about company & logo. For personal letters use your address. Design your own if you’d like.

Date Use full name of month to avoid confusion. February 20, 2008 Feb. 20,

Inside Address receiver’s name receiver’s position complete address Simon Amberley Building Supervisor The Ultimate Resort and Spa Highway 60, R.R. 2, Mirror Falls, ON L3R 4R4

Inside Address Use this form if you do not know the name. complete address Attention: position The Ultimate Resort and Spa Highway 60, R.R. 2, Mirror Falls, ON L3R 4R4 Attention: Building Supervisor

Salutation Dear receiver’s name Attention: Building Supervisor To Whom It May Concern If it is impossible to get the name. Dear Sir Dear Sir/Madam

Subject Lines can be used to quickly tell reader what the letter is about should be “headline” style should be specific and short RE: Refund Requested RE: Your Letter Dated May 12, 2002 RE: Not Satisfied with Service RE: Request

Complimentary Closing Can be omitted if you don’t have a salutation e.g., with “To Whom It May Concern” Yours truly Yours sincerely Sincerely yours Sincerely

Signature Group handwritten signature typed name position