Umalusi’s presentation to the Education Portfolio Committee on the 2008/9 Strategic plans and budgets 18 March 2008 Cape Town

2 Overview Introduction Vision, Mission and Goals Key Result Areas 2008/9 Budget Three Year Budget Forecast Conclusion

3 Introduction Umalusi’s mandate lies in the objects of the GENFETQA Act No 58 of 2001: To establish a quality assurance body to ensure that continuous enhancement of quality is achieved in the delivery and outcomes of the general and further education and training sectors of the national education and training system; To develop a quality assurance framework for the general and further education bands of the NQF; and To regulate the relationship between the National DoE, SAQA and other ETQA bodies, providers and the Council

4 Vision & Mission Umalusi Council and staff are committed to a vision of continuous improvement of quality and standards in general and further education and training, and a mission that obligates them, as experts and leaders in the sector, to promote quality and secure standards by confirming that assessment is fair, valid and reliable; quality assuring the provision of education, training and assessment providers, monitoring the adequacy and suitability of curriculum and qualifications, in order to issue learners with certificates that are credible.

5 Goals To: Promote quality and appropriate standards Assure quality and standards through quality assurance of assessment, monitoring of qualifications and curriculum and the quality assurance of providers ; Continuously develop in-depth knowledge and expertise in mandated areas; Issue appropriate and credible certificates of learner achievement in terms of specific qualifications and subjects; Provide reliable and credible leadership and guidance in quality management and in the assurance of standards; Ensure financial efficiency and sustainability of the organisation; and Determine expectations and appropriately respond to these within the parameters of Umalusi’s mandate.

6 7 Key Result Areas 1.Improving and maintaining the system for quality assuring assessment for certification 2.Establishing and implementing a system for evaluation and accreditation of providers 3.Establishing and maintaining a system to certify and quality assure qualifications and curriculum 4.Developing and implementing a system for research and development 5.Developing and maintaining management support structures and governance 6.Ensuring that Information Technology systems are established, maintained and improved 7.Ensuring that finance, human resources and administrative support systems are maintained and improved

7 Quality Assurance of Assessments 2008/9 OutcomesIndicators Quality assurance of assessment maintained and improved Question papers moderated- NSC – 104, SC (dependent on DoE list for 2009) NCV (level 2) – 39, NCV (level 3) – 45 NCV (level 4) – (dependent on offerings in 2009) ABET – 46 N1 to N3 - (dependent on phasing out for 2009) Marking standardized- NSC – All 39 national subjects ABET – All learning areas NCV – All fundamentals and sample of core / vocational subjects across level 2 & 3 Moderation of CASS- NSC Sample of subjects across provinces to cover all national subjects ABET – Sample of learning areas across provinces -all learning areas Sample across independent assessment bodies NCV – Sample of at least 50% across level 2 & 3

8 Quality Assurance of Assessments 2008/9 OutcomesIndicators Monitoring of exams- SC- 150 sites Abet-50 Sites N1 to N sites including NCV Moderation of Common Tasks for Assessment ( CTA’s)- GET schools- 18 learning areas IEB-GET-10 learning areas Standards for assessment articulated and maintained Standardization policy for NSC 2008 implemented Standardization of- NSC – All national subjects ABET – All learning areas (National and IEB) NCV – All level 2 & 3 N1to N3 – All subjects

9 Evaluation and Accreditation 2008/9 OutcomesIndicators Accreditation and monitoring system for providers of education and training maintained and extended Provisional accreditation and monitoring of private institutions and their programmes, across sectors- 610 Schools 280 FET Private Colleges, including their sites 170 SETA ETQA FET providers referred to the DoE (for registration) 200 AET Centres Provider Monitoring - Site visits 160 Schools, 110 FET Colleges, 32 Public FET Colleges and sites 55 AET Centres Monitoring reports- 610 Schools,130 FET Private Colleges, including their sites 80 AET Centres Provider workshops- 8 Schools, 8 FET Colleges, 8 AET Centres

10 Evaluation and Accreditation 2008/9 OutcomesIndicators Accreditation and monitoring system for Assessment Bodies maintained and extended Monitoring of new and existing assessment bodies- 5 Public assessment bodies (Existing) 5 Private assessment bodies (Existing) 2 Private assessment bodies ( New) DoE NCV evaluation completed and reported on Self-evaluation reports received from 9 PDE’s, IEB Systems evaluations completed and reported on Public provision monitoring system conceptualised and initiated Monitor the quality management and assessment capacity i.r.o NSC and NCV in a sample of provinces Colleges monitored for state of readiness to deliver NCV Provisional accreditation instruments reviewed for FET colleges FET colleges self-evaluation reports anticipated and reported

11 Qualifications, Curriculum & Certification 2008/9 OutcomesIndicators Umalusi’s framework and policy to develop and monitor standards of qualifications and curriculum is established The qualifications framework for GFET finalised and approved by the Council and regulated by the Minister Directives for qualification and curriculum development and evaluation finalised and piloted Framework for quality assurance of practical subjects developed Consultation commenced with QCTO and other stakeholders Qualifications and curricula evaluated and approved Strategy developed to manage transitional arrangements for existing NQF qualifications transferred to Umalusi in its extended role as QC National Subject expert panels appointed and trained for the evaluation of existing qualifications and curricula for: NSC, NCV, GETC: ABET and FETCs (ICSA) Evaluation reports generated Standards set and curriculum developed for new qualifications as identified Database for qualifications and curriculum improved and maintained Internal cross unit meetings extended to include qualifications and curriculum

12 Qualifications, Curriculum & Certification 2008/9 OutcomesIndicators Development and maintenance of policy for certification of learner achievements Learner certification processes ensured Workshops on NSC directives conducted Visits to assessment bodies’ sites to quality assure certification processes for NSC A new certification system for the NCV 3 and NSC is tested Manual for users of the certification system is reviewed Certification policies and processes coordinated with relevant stakeholders Periodical quality improvement meetings with SITA and the DoE to assess the performance of the system and other related issues Certification guidelines, directives and formats are disseminated New certificate designs developed and approved for new qualifications Certification paper specifications maintained and provided/Sita printing Processing of verifications improved ( verifications anticipated) Records on fraudulent certificates maintained and reported

13 Qualifications, Curriculum & Certification 2008/9 OutcomesIndicators Provider and stakeholder relationships extended and maintained Workshops for the review of the 2007 SC, N3 and NC(V) level 2 results – June 2008 Workshop for the Implementation of NSC Guidelines and Directives for Certification by Assessment Bodies –September 2008 Annual provider workshops conducted Consultation workshops conducted with stakeholders Participation in orientation workshops for new assessment bodies

14 Research and Development 2008/9 OutcomesIndicators Research is planned, implemented, managed, and research findings are shared in the organization Research reports- Technical report for African benchmarking project Analysis of CASS results Consultation with DoE around Level 5 qualifications Maintaining standards results to DoE for use in 2008 matric exams Languages for learning research conducted Review of level 1 curriculum conducted / Evaluation of GET curricula Research conducted into vocational subjects Research plan for Languages ASECA research fed into DoE workshop Literature review on accreditation, monitoring & evaluation Research into FET college examinations New standardisation approach implemented Resource Centre Management Public events- Series of seminars on improving public schooling African benchmarking / research-related seminars

15 Management Support Structures 2008/9 OutcomesIndicators Organisational planning and implementation and review of plans Co-ordinated plans, reports and policies vetted and approved by Council ( 4 Council, 4 Exco, 3 Audit committee meetings planned) Customer service audit conducted ( April) Networking with stakeholders Stakeholder relations established and managed Meetings with political structures, educational institutions, other statutory bodies Engagement and collaborative work with other bodies Public relations programme implemented internal and external communications managed Enhanced participation in public debate Umalusi media profile improved Corporate identity strengthened Organizational governance is maintained Governance meetings conducted Council programmes adhered to Key matters presented to Council / Committees and information sharing

16 Information Technology 2008/9 OutcomesIndicators IT systems established, maintained and improved Gap analysis done for the Accreditation and M.I.S system Website maintained Developed system to accredit new assessment bodies for non-DoE qualifications. Certification IT programme effectively supported (programme link to QCC unit) Maintained system per policy Participated in IT steering committee for the new FETC system Development according to project plan for NCV levels 2-4 Developed system for National senior certificate candidates Developed system for certification of new assessment bodies for DoE qualifications. Adequate computer hardware and software in place to support operations Equipment procured and installed as required ( Disaster recovery plan) Software procured and properly licensed SLA managed with designated providers Effective utilization of IT resources ensured in a secure environment Effective network support in place

17 Finance & Administration 2008/9 OutcomesIndicators Finance and accounting systems maintained and improved Internal controls, risk management, auditing, reports to committees, Council and PFMA requirements met to ensure no audit qualifications Accounting for, and collection of revenue 90% debt collected Payments made for goods and services Creditors paid timeously per agreement Organisation adequately resourced Surplus funds invested Surplus funds invested with CPD per Investment Policy Fixed assets registered, labeled and monitored  Register, label and monitor assets Count and verify assets on a six-monthly basis Building and security systems maintained and improved Alterations effected to accommodate organisational requirements (Capex R 3,3 m) Security / access control systems improved

18 Human Resource Management 2008/9 OutcomesIndicators Human resources managed Human resource policies and procedures implemented and improved Appointment of staff in line with HR policies HR Administration monitored and audited Staff development processes in place Staff performance managed Staff development strategies and plan implemented Identified skills and competency short-comings Training programmes implemented Submit workplace skills plan / report to ETDP Seta Conduct monthly internal training sessions for the admin cadre General services provided Reception, telephone and cleaning services maintained and improved

19 Income Budget 2008/9 Accreditation Fees Certification Fees Department of Education Grant Interest Reserve Funds Verification Fees R 43,940,960 As approved by the Minister of Education on 9 December 2007

20 Expenditure Budget 2008/9 Quality Assurance of Assessment Evaluation and Accreditation Qualifications, Curriculum and Certification Research and Development Management Support Structures Information Technology Finance and Administration Human Resource Management R 43,940,960

21 3 Year Budget Forecast 2008/92009/102010/11 R 43,940,960R 46,637,472R 53,672,594 Y/Y Percentage Increase/(Decrease) (15%)6%15%

22 Total Income 2000/1 ( actual) to 2010/11( budget) YEARINCOMEBUDGETDoE GRANTGRANT % 2000/01R 6,150, /02R 7,027, /03R 13,757,861R 1,513, /04R 18,076,902R 3,050, /05R 23,547,626R 12,869, /06R 28,603,979R 7,690, /07R 32,972,345R 10,286, /08R 51,636,963R 12,652, /09R 43,940,960R 15,929, /10R 46,637,472R 22,487, /11R 53,672,594R 27,983,09452

23 Conclusion Challenges include: the mapping and integration of all unit processes to culminate in an effective Management Information, Records System and Retention Strategy, Establishment of a new unit (SIR) within the current budget, QA foundations for school, college and adult education is in place i.r.o. QA assessment, curriculum and certification, and provision - Umalusi is ready to engage the Department of Education and related stakeholders on the improvement of quality in these sectors, The NQF review - consultative processes amending the Acts have begun with the DoE, etc

24 THANK YOU Thanks to the portfolio committee chairperson Prof. Mayatula and his members for their support.