Copyright 2006 South-Western/Thomson Learning Chapter 12 Tables

Slide 2 Table Document with data arranged in rows and columns –Data is placed vertically in columns –Data is placed horizontally in rows –A cell is where a column and row cross –Gridlines mark the outlines of cells Lesson 95

Slide 3 Table Parts Title describes contents of the table Column heading describes data in the column Row contains detailed data Lesson 95 Title Column headings Row Column Cell

Slide 4 Table Format Guidelines Key the title in 14-point bold font and center Title can be above table grid or in row 1 Key column headings in 12-point bold font and center Key data in rows in 12-point font Align text at the left and numbers at the right unless directed otherwise Center the table horizontally on the page Use 2" top margin or center vertically on the page Lesson 95

Slide 5 Create a Table To create a table –Choose Table, Insert, Table from the menu bar –Make selections in the Insert Table dialog box Lesson 95

Slide 6 Column Widths To adjust column widths to fit the longest entry –Click in a cell in the table –Choose Table, AutoFit, AutoFit to Contents Lesson 95

Slide 7 Column Widths To set a specific column width –Click in the column you wish to change –Choose Table, Table Properties on the menu bar –Click the Column tab –Check the Preferred width box and enter a number Lesson 95

Slide 8 Table Alignment Tables can be aligned at the left, center, or right on the page To center a table horizontally –Choose Table, Table Properties on the menu bar –Click the Table tab –Click Center under Alignment Lesson 96

Slide 9 Merging Cells Cells that are next to each other can be joined To merge cells –Select the cells to be merged –Choose Table, Merge Cells on the menu bar Lesson 96 Selected cells Merged cells

Slide 10 Splitting Cells A cell can be divided into two or more cells To split a cell –Select the cell(s) to be split –Choose Table, Split Cells on the menu bar –Enter the number of columns and rows you want Lesson 96 Split cells Selected cell

Slide 11 Adding Rows and Columns Rows can be added above or below the current row Columns can be added to the left or right of the current column To add a row or column –Position the cursor –Choose Table, Insert –Select an option Lesson 96

Slide 12 Deleting Rows and Columns To delete a row or column –Select the row(s) or column(s) –Choose Table, Delete on the menu bar –Select Columns or Rows Lesson 96

Slide 13 Row Height The vertical amount of space in a row Adjusts automatically for font size Can be set to a specific measurement To set row height –Select the row(s) –Choose Table, Table Properties on the menu bar –Click the Row tab –Check Specify height and enter a number Lesson 97

Slide 14 Cell Alignment Is set to Top by default Can be set to Top, Center, or Bottom To set cell alignment –Select the cell(s) –Choose Table, Table Properties –Click the Cell tab –Select an option under Vertical alignment Lesson 97

Slide 15 Borders Printed lines around cells in a table Are set to black, 0.5 point, solid line by default Color, thickness, and style can be changed To set border options –Select the cell(s) –Choose Format, Borders and Shading –Click the Borders tab –Select options for style, color, and width Lesson 97

Slide 16 Borders Choose None to print a table without borders Lesson 97

Slide 17 Shading A colored fill applied to table cells Lesson 97 Table with Shading To set shading options –Select the cell(s) –Choose Format, Borders and Shading –Click the Shading tab –Select a color

Slide 18 Sort Command Feature that arranges items in order –Ascending order (1 to 10 or A to Z) –Descending order (10 to 1 or Z to A) To use Sort –Select Table, Sort –Enter options in the Sort dialog box Lesson 98

Slide 19 Subscripts and Superscripts Subscript is text that is slightly lower than other text on the line Example: H 2 O Superscript is text that is slightly higher than other text on the line Example: y = x 2 To apply subscript or superscript –Select the text –Select Format, Font –Select Subscript or Superscript Lesson 98