Sr.DFM’s Office, Central Railway, Solapur

Digitization of Settlement records… Why Required…… To make Preservation & retrieval of records easier. To give access of records to pensioners (like revised PPO) Easy & effective verification & instant feedback possible. Expeditious disposal-off RTI cases. Integration with Settlement Module to avoid duplication No chance for manipulation of digitalized frozen record. Efficiency, Accountability, Transparency.

Implementation…. Web based with Oracle backend Link to existing AFRES & PRIME database By Login to siteLogin to site Easy Data entry can be doneData entry various reports available like Pensioner Details various reports Pensioner Details Master can updated as and when required. Master Document can be availed by authorized pensioner online A step towords full-fledged pension portal. Pension grievances & its disposal made easy.

Innovative method For salary payment to Co-operative Banks  Required as these banks are Non-core hence NEFT not enabled  There are approx 829 branches with 2385 employee. Out of which 11 branches covered with 889 employees.  Separate salary account in National Bank by Co- operative Bank is opened  Tri-partite agreement is entered between Host Nationalised Bank, Co-operative bank & Rly Administration to safe guard the interest of Railways & Staff.  Delay is reduced from 8 days to 1 day  The salary is credited by Co-Op bank to respective Rly Staff’s account as per list provided to them.

Roll out of SBI Imprest Cards. Why Required…  100% bank payment for salary & others achieved by Oct-2011 along with single wage period.  Hence Cashier movement reduced drastically.  Speedy movement of cash to imprest holder.  Started on experimental basis on Feb  Rly. Board issued instruction subsequently.

Benefits…  Existing cashiers movement reduced considerably from 57 to 17 Mondays  Reduction in payment of honorarium and TA.  Reduced period of transit and prompt availability of imprest.  Savings to the tune of Rs. 23 lakhs for the year.  Three cashiers posts surrendered  Imprest holder can view his statement.

Books & Budget Section Approximate Account current….  Auto Generates through AFRES. Auto Generates through AFRES  Also generates all allied schedules. Also generates all allied schedules  Auto pick up of Actual for Cash, SMS, Adjustment.  Takes care of Anticipated Debit/Credit. Takes care of Anticipated Debit/Credit  Anticipated hike in DP for wages, DA & other allowance can be given. Anticipated hike in DP for wages, DA & other allowance can be given.  Auto generation of Capital JV. Auto generation of Capital JV.  Generates Data for submission to HQ in soft copy.

Paper Securities Augmented transparency & efficient handling of paper security. Two level password security. Separate menus for Books & Other Sections.menus for Books Other Sections. Linked with Unique Contract Code. Auto generation of 30 / 60 / 90 days expiry alter to bank, party & executive. Auto generation of 30 / 60 / 90 days expiry alter to bank, party & executive Sms altert to parties. Contract and contractor wise information is available on finger tip.

Cash Budget Module Strict online control Access to section for requirement Auto consolidation segment wise Auto distribution of allotment as per requirement On click view for allotment, expenditure and balance On click view for allotment, expenditure and balance Ready made reports for managerial control and HQ.

Budget Module Various reports of managerial level. Various reports of managerial level Online reports of concurrent figures for Expenditure. Selection for type of Grant for each report (i.e. BG,RISL,RG,FG) Selection for type of Grant for each report Department wise reports for analysis Exception reports for better control Separate reports for controllable PU’s (Both staff & others) Separate reports for Actual & Approximate expenditure for & to end of Month Detailed analysis Reports upto PU level (Demand,Dept,Minor head,Detailed head) Detailed analysis Reports

Establishment Section Single Wage Period…  Merging of Five Wage period to One -Effective from Nov  Facilitate to effective internal check.  Minimize no. of cheques due to merging.  Avoid the monthly operation of Demands payable.  Step towards Single Account Current. 100% Bank payment

Other Achievements On Line PF Applications – Reduces processing time from 5 days to 1.78 days Encashment of Unclaimed Old Paper Securities – Realized12 lakhs to misc earnings 100% PLB Payment through Bank – Prior to Dussehara Festival Spot Checking of PPO’s… done in 97 branches resulted into saving to the tune of Rs.2.85 crore

Future Projects …. E-Pension booklets. Paperless book Section- Including Appropriation Accounts. Atomization of All Suspense Heads.

To Home Page

Scanned Documents

Employee Details.

Data Entry Form

Continued…

Establishment Section 100% Bank payment for wages. 75% payment of wages through NEFT / ECS. Payment through Spl.Paysheet stoped. 100% payment of PLB as per salary mode payment. Generation of various exception reports for effective internal check.

Analysis Reports

Managerial Reports

Selection for month & Grant

Online Requirement & Distribution

Analysis Report – Cash Budget

Menu for Books

Various Reports of Paper Securities

Menu for Expenditure Section

Anticipated hike in DP

Add Anticipated Dr/Cr.

Generate Capital JV

Approximate Account Current

Allied Schedules

Login Page

Employee Details

Continued..

Various Reports

Masters