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2 ISA&D7‏/8‏/2013 Project Planning Activities Project Schedule Risks Management and Project Feasibility Financial Calculations Tangible and Intangible Benefits Staffing the Project Launching the Project

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4 ISA&D7‏/8‏/2013 Review business needs - Use strategic plan documents - Consult key users - Develop list of expected business benefits Identify expected system capabilities (at a general level) Define scope in terms of requirements Create system scope document (3 components: problem description, business benefits, system capabilities) Create context diagram for the organisation

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7 ISA&D7‏/8‏/2013 Each project consists of tasks, activities and phases. A phase is made up of a group of related activities An activity is made up of a group of related tasks A task is a smallest piece of work that is identified, named and scheduled The development of a project schedule involves three main steps: 1- Develop work breakdown schedule 2- Build a PERT/Gantt chart 3- Develop resource requirements and staffing plan

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10 ISA&D7‏/8‏/2013 Risk management Organizational and cultural feasibility Technological feasibility Schedule feasibility Resource feasibility Economic feasibility - Cost/benefit analysis -Sources of funds (cash flow, long-term capital)

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12 ISA&D7‏/8‏/2013 Cost/benefit analysis Estimate project development costs Estimate operational costs after project Estimate financial benefits based on annual savings and increased revenues Calculate using table of costs and benefits Uses net present value (NPV), payback period, return on investment (ROI) techniques

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14 ISA&D7‏/8‏/2013 Tangible benefits – can be measured or estimated in terms of money Intangible benefit – can’t be directly measured or estimated in money In some instance, the intangible benefits far exceed the tangible costs Ex. Create kurdish learning video, Examples of intangible benefits: Increased levels of service (in ways that cannot be measured) Increased customer satisfaction (not measurable) Examples of intangible costs: Reduced employee moral Lost productivity (inestimable) Lost customers or sales (during some period of time)

15 ISA&D7‏/8‏/2013 There are five tasks within this activity: Develop a resource plan Identify and request technical staff Identify and request specific user staff Organize the project team into work groups Conduct preliminary training and team-building

16 ISA&D7‏/8‏/2013 Scope defined, risks identified, project is feasible, schedule developed, team members identified and ready Oversight committee (steering committee) finalized, meet to give go-ahead, and release funds Formal announcement made to all involved parties within organization

17 ISA&D7‏/8‏/2013 Thank you ??????