BRIDGES TECHNICAL WORKSHOP GRANTS MANAGEMENT BRIDGES TECHNICAL WORKSHOP GRANTS MANAGEMENT Lori Burge Lori Burge Grants Management Specialist Grants Management Specialist National Institute of General Medical Sciences

New BRIDGES to the Doctorate Program PAR Current/New PAR Submission style Electronic-Grants.Gov SF424 Project Period Up to 5 years Receipt Date 2009 January 22 and September 18 Number of Trainees Minimum 3 from each partner institution Length of Training Up to 2 years

Features (cont’d) Features (cont’d) Just-in-Time Concepts Used (Other Support, IRB, IACUC submitted to eRA Commons) Budget Format Categorical Number of Institutions Maximum 3 (includes the applicant institution) Salary for Scholars level comparable to that of other students employed in similar activities Total Direct Costs No limit

New Features - BRIDGES Support for students: –salary support for up to 20 hours a week during the academic year while they are fulfilling their course requirements and 40 hours a week during the summer if no courses are being taken. Bridges students in the master’s degree program are also allowed tuition remission as part of a compensation package. Per new guide notice each institution may participate in more than one Bridges partnership if justified – GM html

New Features (cont’d) Students must be matriculated full-time. Salary support: –for the PD to administer the program is limited to a max of 1.8 person months –for a program coordinator at the partnering institutions should not exceed 1.8 person months Equipment costs are limited to a maximum of $25,000 per project period Research supplies for Bridges students (not to exceed $2,000/student/year)

Allowable Costs Personnel –Must be itemized in sections A and B of the Research and Related Budget –Limited administrative and clerical salary costs associated distinctly with the Bridges program that are not normally provided by the institution when justified

Allowable Costs Cont.. Consultant costs –If evaluator is an employee of an institution within the consortium the cost must be included in the category of key personnel salary and listed in person months Supplies and equipment Travel for key persons Limited tuition costs of participating faculty (from the master’s institution) to take one advanced course per year at the partner doctoral institution is allowed

All requested costs –All must be justified as specifically required by the proposed research education program and must not duplicate items generally available for same purpose at the applicant institution –Items must be itemized in appropriate sections on 424 forms, section C (Equipment), D (Travel) and F (Other Direct Costs) of Research & Related Budget –PLEASE JUSTIFY ALL COSTS CLEARLY OR REVIEW MAY NOT ALLOW THEM

Participants Allowable Costs Must be itemized in section B (other Personnel) of Research & Related Budget Students may be supported with salary/wages (not stipends)

Participant Terms & Conditions on Notice of Award For compensation the following conditions must be met: The student must belong to the targeted groups/populations, must be a U.S. citizen or non-citizen national or permanent resident and must be matriculated full-time in degree programs in biomedical or behavioral science fields at the partner institution The student must be performing necessary work relevant to the proposed program There is an employer-employee relationship between the student and the institution (NO STIPENDS) The total compensation is reasonable for the work performed The institution provides compensation for all students under similar circumstances, regardless of the source of support for the activity

Unallowable Costs Costs for students not matriculated full- time at the partner master’s degree- granting institution Salary support for students who have completed their master’s degree and enter a Ph.D program If mentoring and other activities with students are considered a regular part of an individuals academic duties these would not be an allowable costs from Bridge grant funds

Unallowable Costs Cont.. Foreign Travel Alterations and renovations Housing, food, books, recruitment costs incentives to encourage or motivate students (such as laptops, internet subscriptions)

Consortium Agreements Are a required part of the Bridges to the Doctorate Program Agreements between the eligible master’s and doctorate degree-granting institutions define their respective roles in administering the program Application must include a signed letter from each collaborating institution

Consortium Agreements cont… Each letter should include the following statement: “THE APPROPRIATE PROGRAMMATIC AND ADMINISTRATIVE PERSONNEL OF EACH INSTITUTION INVOLVED IN THIS GRANT APPLICATION ARE AWARE OF THE NIH CONSORTIUM GRANT POLICY AND ARE PREPARED TO ESTABLISH THE NECESSARY INTER-INSTITUTIONAL AGREEMENT(S) CONSISTENT WITH THAT POLICY.”

BRIDGES Requirements & Modified Expanded Authorities Institutional grant. F&A Rate is 8%. Annual Progress Reports. Participants/students are paid hourly wages. Modified Expanded Authorities No Stipends Allowed (students are paid salaries/wages) Financial Status Reports (FSRs) required annually. No automatic carryover of unexpended funds.

Modified Expanded Authorities No Cost Extensions 1 st No Cost Extension (NCE) may be requested through the eRA Commons. Only unexpended funds from the current year may be used in a NCE (no prior year funds) Only students already participating in the current Bridges program may continue in a NCE No new students may be added to the Bridges program during a NCE

Personnel on 424 Forms For Bridge grants all students must be listed under personnel in block B DO NOT add students in block E under Participant/Trainee Support Costs

Add Students to B Other Personnel

Inclusion Enrollment Report If you mark YES to Human Subjects on the BRIDGES application then the 424 format will expect the applicant to complete and provide the Target Inclusion Enrollment Report. For the Study Title add Bridges to the Baccalaureate and add zeros in all the total fields. If the application is marked NO to Human Subject involvement then no action is needed on the Target Inclusion Enrollment Report

For More Information Contact Your Grants Management Specialist Robert Altieri Irina Alva-Weinstein Michael Mace Justin Rosenzweig Lori Burge

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