SPC 2011 Year-end Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” Color codes: Blue= (appearing as “2011”) Red= (appearing as “2012”) Green= Other pertinent information

April 2011 MondayTuesdayWednesdayThursdayFriday 1 4 Begin submitting 2012 blanket purchase order requisitions to Purchasing Begin review of remaining 2011 purchase orders; close those with no further activity; use “All outstanding PO’s” report in PS Financials College Closed 25 Submit requisitions for renewal maintenance contracts, lease renewals for Last day to submit 2012 blanket PO requisitions to Purchasing (see Fiscal Year End Guidelines regarding business)

May 2011 MondayTuesdayWednesdayThursdayFriday Submit TRV’s, FRV’s and local mileage for Travel completed through 05/06/ Last day to submit requisitions for Capital Outlay Items ( accounts) for 2011 Last day to submit requisitions in excess of $35,000 requiring bids for Summer Session begins 17 BOT 2012 Budget Approval 1819 Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year End Guidelines) 20 Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr Last day to submit all other 2011 purchase orders; requisitions submitted after this date will be funded from 2012 budgets 30 College Closed

June 2011 MondayTuesdayWednesdayThursdayFriday Last day for submission of check requests for goods, services, etc. for the period 07/01/10 through 06/06/ Final day to submit current expense budget amendments (B/A) for Final day to change custodianship on existing capital assets for Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 16 Final Session Pay for Purchasing to process and dispatch 2012 blanket purchase orders to have in vendors’ hands by July 1 Final FY2011 bi-weekly payday 20 Final day to submit personnel & OPS B/A for Deadline for check requests for payments due 07/01/11 from 2012 budget 22 Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2011 expenditures 23 Deadline for Petty Cash reimbursements from 2011 budget 24 Final TRV’s, FRV’s, and local mileage due in Accounts Payable for all travel completed through 06/19/11 27 Asset Tagging deadline 28 Pay-for-Print deposits for 2011 to the Business Offices 29 Last day to process 2011 check run 30 Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Cash Counts Inventories Pay-for-Print Counts

July 2011 MondayTuesdayWednesdayThursdayFriday 1 Deadline for submitting check requests, invoices to AP to be paid from 2010 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, Holiday5 Deadline for 2011 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted Run Comp Abs accrual for June 30, Final day for input of receivers for deliveries through June 30, Final day for AP input of 2011 business Signed New Accountability forms sent to Asset Management 8 Deadline for submission of Accruals 11 Deadline for submission of journal entries for business Close blanket POs for Deadline for 2011 budget journals Deadline for 2011 leave accruals BOOKS CLOSED Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr 14 Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/11, again created reviewed by GA & JM and posted PO rollover to 2012 processed Purchasing provides query to Jim Nosewicz to load 2012 rollover budget 2122 Jim to load 2012 rollover budgets after review by staff

Contact Information AREACONTACTTITLEPHONEFAX AccountingVonda WoodsDir of Acctg Amy LockhartSenior Janette HuntSenior Accounts PayableSusie CarvellAP Kate WenceSr AP Justian ChuAP Jan WyattAP Asset ManagementKaren ReynoldsAsset Mgmt Darlene BudgetsJamelle ConnerAVP Budget, Plan & Jim NosewiczBudget Fabiola CastilloBudgt Administrative Spec Business ServicesTheresa FurnasAVP, Fin & Bus Grants / Restricted Contracts Trenette BrownGrant Ruby BeechamGrant PurchasingPaul Diane FranceyAssistant Marsha EubankSr Purchasing Lori KeeganPurchasing Kimberly MorrowPurchasing Student Acctg, Cash Receipts Mike MeigsDirector, Student Acctg & Business Systems TravelMark PassmoreAP Travel