Fiscal Compliance Corner MRAM June 2014 Ted Mordhorst Assistant Director for Post Award Financial Compliance Research Accounting & Analysis Tamara (Mara) Rivet Grant Analyst Grant and Contract Accounting

Audit Developments  NIH Audit – Questioned costs of $6.4 million including:  $3.2 million in Salary, Fringe Benefits & F&A  Majority of costs were for Administrative & Clerical Salaries  $3.2 million in Other direct costs and related F&A.  Majority were related to incorrect classification of a subaward relationship as a vendor relationship

OMB Uniform Guidance Update  Core Team has been active reviewing the revised regulations that will take effect 12/26/14.  Have identified a lot of changes  Some are minor but others will require policy and or procedural changes.  Currently sifting what we identified as a change.  Not an impact to policies and procedures  Will impact UW policies and procedures

OMB Uniform Guidance Update  Next Steps  Identify policy/procedure owners and work with them to draft changes.  Communicate changes to campus.  GIMs  Web pages

Training Grants  Trainee Stipends  Trainees should only be paid under object codes  01-5X series for Post-docs with Health insurance  01-9X series for Pre-docs with health insurance  trainee without health insurance  Trainee appointments  Be sure the appointment in the system agrees with the appointment in x-Train.  Time and money

Be Prepared for the NIH Closeout Changes  Effective October 1, 2014, NIH is revising its closeout procedures.NIH is revising its closeout procedures  The FINAL request for reimbursement must be made within 90 days of the project period end date.  What Can Your Department Do to Help Prevent Financial Losses? Plan for closeout when a budget is established. Be aware of your Final Action DateFinal Action Date Manage awards on a monthly basis to help identify potential challenges early!

Be Prepared for the NIH Closeout Changes Communicate with PI and subcontractors regularly. Identify early when a no-cost extension will be needed to complete the work. Including work being done by a sub- contractor. Charges incurred prior to the budget end date MUST post to the budget within that 90 day window..

Know Your Sponsor Award Requirements!  Read your award documentation!  Read your Funding Action Notifications!  Manage budgets monthly.  Carry forward authority is not always automatic.

GCA Web updates- Training Grant Information If you have Training Grants ending in June Now is the time to ensure your trainees have been paid correctly AND on the correct Object Codes.  Training Grant FAQs  Term Notice & Statement of Appointment FAQs

Join us for the Quarterly GCA Brown Bag on June 25th! Stay tuned for an MRAM announcement that will include topics and location. Questions or comments? or contact us via