Document Management Service MaestroTec, Inc. D ocument M anagement S ervice Improve the way you manage your critical business documents
Document Management Service Today’s Environment In today’s environment, too much time and money is wasted working inefficiently with documents. Document overload Wrong Version Can’t locate a document Document stored off-site Insufficient security Limited collaboration Limited access As is the case with most SMBs, these issues don’t get the attention they need until a really big problem occurs.
Document Management Service Current Barriers Because businesses are focused on delivering their products and services, the infrastructure to support their business doesn’t always get the attention that it needs. Why? Don’t have technical expertise Don’t have time Don’t understand what needs to be done Don’t realize that they have a problem
Document Management Service Businesses & Industries Who could benefit from better document management practices? Law Firms Accounting Firms Consulting Firms Insurance Firms Non-Profits Trade Groups Any SMB
Document Management Service MaestroTec’s DMS Features –Check-In / Check-Out –Version Control –Share Internal / External – –Backup Critical Documents –Scan in Paper Documents –Multiple Search Criteria Results –Less Paper & Filing Cabinets –Find Documents Faster –Collaborate Easier –Reduce Off-site Storage –Track Document History –Controlled Access
Document Management Service Document Searching Advanced Search
Document Management Service Collaborate With DMS you can collaborate with your co-workers, project team members, clients, board members, sales team, and partners. Since access is through your browser, you can collaborate anywhere, anytime. Share & Notify Flag Documents Invite Guests Track Activity
Document Management Service Multi-Upload Documents Select multiple files from one or many folders
Document Management Service Microsoft Office Integration Create and Update Documents directly into DMS –MS Word –MS Excel –MS Outlook –MS Publisher –MS PowerPoint –MS Visio
Document Management Service Activity Log The Activity Log allows you to track all activity associated with a document for better audit control Check-In Check-Out Share & Notify View / Download Move / Copy
Document Management Service Versioning Maintain multiple versions of your documents Revert back to an older version
Document Management Service Check-Out Documents Add a level of control to your collaboration Lock a document Make your changes Put changes back
Document Management Service Document Search & Filter Search Functionality Meta Tags –Author –Doc Id –Doc Name –Classification –Stage Content Level Search Indexing
Document Management Service Workflow Process Workflow Functionality Pass Document to next participant(s) defined in workflow chain Notify participants Review Process – Approval or Rejection of step
Document Management Service Web Publishing Manage documents that need to be published on your website Job Postings Resumes Bios
Document Management Service Manage Profile Maintain Profile Id Password signature Name Phone Number Alt Id
Document Management Service Mobility Expand Access to your mobile devices Make last minute changes Download latest version Share updated proposals Participate in workflow
Document Management Service MaestroTec’s DMS Our Document Management Service is a web-based solution that is hosted at NaviSite or installed on your own server infrastructure Our hosted solution Highly Secure On-Demand No Hardware or Software to install Anywhere, Anytime Our installed solution Simple to install Utilizes standard databases Can run on existing hardware Access controlled by you
Document Management Service Hosted Infrastructure Our hosted DMS runs in NaviSite’s state-of-the-art facility with best-of-breed security, virus protection, backup and recovery.
Document Management Service Application Security SSL User Id and Password User Permissions –Access Groups –Access Roles Optional Add-ons –Unique URL –VPN
Document Management Service Pricing Several options to meet your size and needs Add Guest Members for Free PlansStorageMembersMonthlyAnnual Add 1GBAdd Members Free Trial15MB2FreeN/A Professional1GB1$10.00$ $10/month$8/month Team2GB5$45.00$ $10/month$7/month Group5GB10$80.00$ $10/month$6/month Corporate25GB20$140.00$1, $10/month$5/month Enterprise50GB100$600.00$6, $10/month$4/month
Document Management Service MaestroTec Inc. Please visit our website for more information: Affordable Secure Easy to Use Anywhere Anytime Sign Up Today for your Free Trial or Contact us for more information! Can you afford not to try it?