Recovery Act Update & Recipient Reporting February U.S. Department of the Interior Recovery Act Update and Recipient Reporting February 18, 2010 Washington, D.C.

Recovery Act Update & Recipient Reporting February Agenda Recovery Act Obligation Status Recovery Act: the Role of Transparency Recovery Act Recipient Reporting Recovery Act Mobilization

Recovery Act Update & Recipient Reporting February Recovery Act Obligation Status: Obligations to Date & Projections BureauTotal Funding # of Projects Obligations to DateObligation Projections Total Obligations to Date % Obligated to Date Current projection for Mar 31 % Obligated Mar 31 Current projection for Jun 30 % Obligated Jun 30 BLM$303,475,000651$103,579, %$186,244, %$257,972, % FWS$947,125,000180$531,968, %$614,347, %$803,328, % IA$278,600,000733$140,465, %$210,000, %$266,000, % NPS$497,500,000714$172,290, %$450,568, %$470,065, % Reclamation$746,250,000824$253,150, %$456,620, %$659,785, % USGS$139,300,0001,575$36,190, %$114,856, %$137,600, % Total (includes CUPCA, Fire and WCF) $2,990,000,0004,700$1,310,428, %$2,100,116, %$2,664,751, % The Recovery Act was enacted one year ago – Interior has obligated 43.83% of its funding in 12 months In the next 4.5 months, we are projecting to obligate an additional 45% of our Recovery Act funds

Recovery Act Update & Recipient Reporting February Recovery Act Obligation Status: Award Update & Forecast Month 2009 Total Jan 2010 Feb 2010 Mar 2010 Apr 2010 May 2010 Jun 2010 Jul 2010 Aug 2010 Sep 2010 Total Number of Planned Awards 1,3231, ,623 Number of Actual Awards 1,201 Awarding progress through 12/31/2009: 1,201 awards An additional 3,300 awards must be made in the next 4.5 months

Recovery Act Update & Recipient Reporting February Recovery Act Obligation Status: Outlays We have outlayed less than 10% of our Recovery Act funds Across the government the target for outlays is 70% by the end of FY10 We need to find ways to accelerate outlays to the extent practicable -Before making an award consider whether period of performance can be compressed -Encourage contractors to invoice on a timely basis BureauNet Resources % of Net Resources Outlayed BLM $ 303,475, % BOR $ 949,525, % CUPCA $ 50,000, % FWS $ 278,600, % IA $ 497,500, % NPS $ 746,250, % USGS $ 139,300, % FIRE $ 15,000, % ADMIN $ 10,350, % TOTAL $ 2,990,000, %

Recovery Act Update & Recipient Reporting February Recovery Act: the Role of Transparency Transparency is the foundation of the Recovery Act. Here’s how you can help: Timely posting to FedBizOps and Grants.Gov Timely entry of awards into FPDS, FAADS Accurately and completely enter award information Did you know? FPDS/FAADS is used as source information for Recovery Act award information (USASpending) FPDS/FAADS data is used to determine if Recovery Act Recipients reported correctly

Recovery Act Update & Recipient Reporting February Recovery Act Recipient Reporting: Quarterly Recipient Reporting Cycle Recipient Registration Prior to end of Reporting Quarter (Prior to 3/31/2010) Recipient Reporting Days 1 – 10 (4/1/2010– 4/10/2010) Recipient Report Review Day 11 – 21 (4/11/2010– 4/21/2010 Agency Review Day 22 – 29 (4/22/2010– 4/29/2010) Recipients must have DUNS to register Prime recipients enter reporting information into FederalReporting.gov No new reports may be entered at this time Agencies formally review reports submitted by recipients Recipients must be registered in CCR prior to reporting in FederalReporting.gov 3 Methods for entering data: online, Excel template upload, XML upload Prime recipients may make changes to most reporting elements Identified errors are communicated via a comment feature in FederalReporting.gov Recipients should be registered in FederalReporting.gov prior the end of the quarter Automatic validation is performed on key data elements at time of submission Agencies begin informal data validation with recipients Prime recipients make corrections to reports, but only if agency has provided a comment

Recovery Act Update & Recipient Reporting February Recovery Act Recipient Reporting: Who is required to report? Current FAR Guidance: Prime contractors who have invoiced, regardless of award dollar amount Expected Final FAR Guidance: Prime contractors who have received an award of $25,000 or greater Prime contractors will have to report regardless if they have invoiced

Recovery Act Update & Recipient Reporting February Recovery Act Recipient Reporting: What are awarding officials expected to provide recipients? What – Key Award Information: What – Additional Information: Recipients must have a DUNS number and be registered in CCR Encourage early registration / FRPIN approval in FederalReporting.gov Penalties of non-compliance with recipient reporting obligation When: At the time of award Award TypeAwarding Agency Code Award NumberGovernment Contracting Office Code Order NumberAward Date Funding Agency CodeAward Amount Activity CodeProgram Source (TAS) Code

Recovery Act Update & Recipient Reporting February Recovery Act Recipient Reporting: What are the penalties for non-compliance? Timely, complete and effective reporting under Section 1512 of the Recovery is a term and condition of receiving Recovery Act funding. What is non-compliance? Recipients that demonstrate systematic or chronic reporting problems and/or otherwise fail to correct such problems identified by Federal agencies Problems may include failure to report or failure to report accurately (preponderance of significant errors) What are the penalties? Termination of Federal funding Civil and/or criminal penalties What are the DOI non-compliance actions? 1 st missed report: Awarding official sends a cure notice or other strong letter to remind the recipient that reporting is mandatory and failure will result in the withholding of payments, award termination for default or suspension or debarment. 2 nd missed report: Award official will initiate termination action or other strong sanction, including suspension or debarment.

Recovery Act Update & Recipient Reporting February Recovery Act Recipient Reporting: How do recipient report jobs? Simply stated, the “Number of Jobs” data element may be calculated as: Total Number of Hours Worked and Funded by ARRA within the Reporting Quarter Quarterly Hours in a Full-time Schedule (520 hours) Number of jobs should be reported if hours have been worked, even if an invoice has not been submitted Recipients should describe how they calculated Number of Jobs in the Jobs Description field. A best practice is to include how many hours were worked in the quarter in the description.

Recovery Act Update & Recipient Reporting February Recovery Act Recipient Reporting: What resources are available? FederalReporting.gov Registration Guidance Reporting Guidance Data element look-ups (including congressional district, NAICS codes) Current reporting cycle timeline Office of Management and Budget Recovery Act Web Page Federally Awarded Contracts FAQs U.S. Department of the Interior Clarifying Guidance on American Recovery and Reinvestment Act Section 1512 Quarterly Reporting for Federal Contract Recipients

Recovery Act Update & Recipient Reporting February Recovery Act - The Next 4.5 Months Nearly all of our Recovery Act projects are expected to be mobilized (e.g. work on the ground) by June 30 th It is critical that all projected award dates are achieved Report any barriers or other obstacles to awards to your bureau acquisition leads or Recovery Act coordinators Thank you for your efforts to implement the Recovery Act!

Recovery Act Update & Recipient Reporting February Questions