MIP Workbench: Revisions FEMA Learning Management System PROJECT LEAD

Welcome to the Project Lead tutorial of the “MIP Workbench: Revisions” course. The role of the Lead Project is usually equivalent to a Lead Engineer position. The user with the role of Project Lead has the ability to suspend or extend cases. Projects are pushed to the Project Lead in the workflow by the Task Lead. FEMA Revision Lead Functionality: It is the role of the Project Lead to determine whether a case should be suspended or extended within the MIP workflow. A project will appear on a Project Lead’s workbench 90 days after a letter was sent by the Task Lead that requests data and/or fee. 4 Revisions Workflow Link MIP Project Lead Role Functionality Overview

The website to access the MIP is Once you navigate to this webpage you must go to the login screen to login as an authenticated user by entering your username and password. NOTE: After 3 failed login attempts, you will be locked out and will need to contact MIPHelp to regain access. 4 MIP Project Lead Role Functionality Overview: Log in

After successfully logging in as an authenticated user, the MIP Welcome screen will appear. This is where the Project Lead’s workbench can be accessed. The workbench is comprised of various tabs which will lead you to different portals within the MIP. The tabs available within the workbench are  Work Items  Project Dashboard  Reports & Form Letters  Search & Retrieve Data  Create Project Other useful links on the Welcome Screen:  Map Modernization –links to FEMA website  Tools & Links – upload to Content Manager outside the workflow  Learning – link to Learning Management System (LMS) along with other helpful links  Map Viewer – search for flood map info  Process Admin – tool for PA role users 4 MIP Project Lead Role Functionality Overview: Welcome Screen

The Project Lead’s workbench is the location where the activity Suspend Due to Fee/Data can be accessed. The Project Lead will primarily only use the Work Items List, however, each tab on the workbench contains specific functionality: Work Items  Displays cases tracked in MIP based on user’s role, geography, and organization Project Dashboard  Quick visual tracking tool Reports & Form Letters  Run various reports and generate draft LOMR determination document and cover letter Search & Retrieve Data  Find and download data stored in Content Manager Create Project  Location where user’s with the Project Admin role can create projects 5 MIP Project Lead Role Functionality Overview: Workbench

The Work Item List will display all projects associated with the Project Lead’s role, geography, and organization. If another user has the same role, geography, and organization, then both users will see the same projects on their Work Item List. To claim a project, click the green Claim button. Once a project is claimed it will no longer appear on other user’s Work Items List. Once a project is claimed the Item Name will activate into a hot link which the user can click to launch the activity. 4 Click the hot link to launch the activity MIP Project Lead Role Functionality Suspend Due to Fee or Data: Claim an Activity

Suspend Project: This is the activity where the Project Lead complete one of the following actions:  Due date extended  Suspend due to appeal  Suspend – data  Suspend – data/fees  Suspend – non-payment of fan invoice  Suspend – fees  Suspend – other  Suspend due to protest Once one of these choices is selected from the Action dropdown menu. The effective date of the suspension or the date from which the extension is granted should be entered in the Effective/Extension field. Comments may be provided which will appear on the Review Module if the Suspend Project section is expanded. 4 MIP Project Lead Role Functionality Suspend Project

MIP Project Lead Role Functionality Suspend Project: Review Data Review Data Module: All information associated with the Review Data Received activity can be viewed from this module. To expand a single module, click the arrow located to the left of the module name. To view all modules, click the Expand All hot link to show all data fields and information entered.

MIP Project Lead Role Functionality Suspend Project: Complete Task Complete Task: A brief reminder message will be displayed reminding that once the Complete Task button is clicked, the Project Lead will no longer be able to work in this activity and the project will then progress to the next step in the workflow. Click here to expand the Work Item List