XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 1 Microsoft Office Excel 2003 Using Excel To Manage Data.

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Presentation transcript:

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 1 Microsoft Office Excel 2003 Using Excel To Manage Data

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 2 Identify major components of the Excel window Excel is a computerized spreadsheet, which is an important business tool that helps you report and analyze information. Excel stores spreadsheets in documents called workbooks. Each workbook is made up of individual worksheets, or sheets. Because all sorts of calculations can be made in the Excel spreadsheet, it is much more flexible than a paper spreadsheet. The Excel window has some basic components, such as an Active cell, Column headings, a Formula bar, a Name box, the mouse pointer, Row headings, Sheet tabs, a Task Pane, Tab scrolling buttons and Toolbars.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 3 A sample Excel worksheet

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 4 Excel worksheets and workbooks When you set up calculations in a worksheet, if an entry is changed in a cell, the spreadsheet will automatically update any calculated values that were based on that entry. When you open Excel, by default it will open a blank workbook with three blank worksheets. When you save a workbook, you have a Save As option that can save the spreadsheet to earlier versions of Excel or to Quattro Pro, Lotus 123 formats, dBase formats, and even to a comma or tab-delimited text file.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 5 Identify Excel components

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 6 Descriptions of Excel components

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 7 Navigate within worksheets To navigate within a workbook, you use the arrow keys, PageUp, PageDown, or the Ctrl key in combination with the arrow keys to make larger movements. The most direct means of navigation is with your mouse. Scroll bars are provided and work as they do in all Windows applications.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 8 Navigate between worksheets To move to other Worksheets, you can: –Click their tab with the mouse –Use the Ctrl key with the Page Up and Page Down keys to move sequentially up or down through the worksheets If you are familiar with Microsoft Access, you will find the tab scrolling buttons for moving between worksheets to be similar to record browsing on an Access form or datasheet.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 9 Navigation keystrokes

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 10 The Active Cell

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 11 Developing a Worksheet Determine the worksheet’s purpose. Enter the data and formulas. Test the worksheet and make any necessary edits / corrections. Document the worksheet and improve appearance. Save and print the complete worksheet.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 12 Entering Data into a Worksheet To enter data, first make the cell in which you want to enter the data active by clicking it. Enter the data (text, formulas, dates, etc.) into the active cell. Use the Alt+Enter key combination to enter text on multiple lines within the same cell. Use TAB key, arrow keys, or ENTER key to navigate among the cells.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 13 Entering Data into a Worksheet

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 14 Entering Formulas A formula is a mathematical expression that calculates a value. In Excel, formulas always begin with an equal sign (=). A formula can consist of one or more arithmetic operators. The order of precedence is a set of predefined rules that Excel follows to calculate a formula.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 1 15 Arithmetic Operators