Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-1 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Microsoft Excel 2007 – Level 2 USING DATA ANALYSIS FEATURES
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-2 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Performance Objectives Switch data arranged in columns to rows and vice versa Perform a mathematical operation during a paste routine Copy and paste comments Populate a cell using Goal Seek Save and display various worksheet models using Scenario Manager Create a one-variable data table to analyze various outcomes Create a two-variable data table to analyze various outcomes View relationships between cells in a formula Identify Excel error codes and troubleshoot a formula using formula auditing tools Circle invalid data Use the Watch Window to track a value
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-3 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Paste Special Dialog Box After copying data to the clipboard … Click Choose options and click OK What to paste Math to perform Check as desired
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-4 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Transposing Data Copy the range to transpose Click the cell where the result is to be placed, then click the Paste button arrow and Paste Special Check Transpose and click OK Result
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-5 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Performing Math While Pasting Multiply the Source cells by the Destination cells Copy the Source range Right-click the destination and click Paste Special Click Multiply and OK Result
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-6 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Copy and Paste Comments Copy the Source cell Select the destination cells and click Paste Special Click Comments and OK A cell with a small red triangle has a comment; hovering the mouse over this triangle displays the comment
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-7 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Using Goal Seek Part of ‘what-if’ worksheet analysis Use to calculate the input value needed in one cell (Cell A) so that a formula cell (Cell B) will reach a target value Example: Find the score needed on the final to achieve a 76% average Cell A contains the score needed, and is used in a formula in Cell B Cell B contains the average score of several cells including Cell A The target is 76%
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-8 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Analyzing Data Using Goal Seek…/2 Data tab, What-if Analysis, Goal Seek Cell that contains the formula Type desired goal Cell that can change When the Goal Seek Status dialog box is displayed, goal has been placed on worksheet - click OK Cancel returns the original value to the worksheet Fill in and click OK
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-9 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Creating Scenarios for Analysis To view worksheet data with a variety of assumptions Create multiple models, each to test specified what-if conditions Save each with a descriptive name BestCase, WorstCase, Low_Inflation, etc. Variable examples: –inflation rates –projected increases for expense items
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-10 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Creating Scenarios for Analysis.../2 Click Type values Click OK Click Add to save and add another Type values and click OK
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-11 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Applying a Scenario Click Recommended: create a scenario with the original values since Excel replaces the changing cell contents; UNDO available after Show
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-12 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Editing or Deleting a Scenario Click Delete or Edit* *Edit opens Edit Scenario dialog box Select the scenario Click Close
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-13 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Generating a Scenario Report Click Cell to include with each scenario Click OK The scenario summary is placed in a new worksheet named Scenario Summary
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-14 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Creating a One-Variable Data Table 1. Set up the table: First column, first cell – blank subsequent cells – values Second column, first cell – formula subsequent cells – blank, but to be filled in with calculated values 2. Enter the formula and select the table 3. Click 4. Which cell in the formula will vary? 5.Click OK
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-15 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Creating a Two-Variable Data Table 1. Set up the table: First column, first cell – formula subsequent cells – values First row, additional columns – values Rest of cells to be filled in with calculated values 2. Enter the formula Markup (B13) and Units (B10) will vary Continue on next slide 3. Select all of the table
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-16 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Creating a Two-Variable Data Table 4. Click 5. Which cells in the formula will vary? 6.Click OK
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-17 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary View Relationships Between Cells In the Formulas tab … Shows cells that provide data to the active cell* Shows cells that refer to the active cell Removes arrows from the active cell Toggle between formula display and cell display Show error checking tools for the active cell Step thru a formula value by value to determine how the result is calculated *The active cell must contain a formula
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-18 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Excel Common Error Codes Error CodeDescription of Error Condition #N/AA required value for the formula is not available #NAME?This error code indicates that the formula contains an unrecognized entry #VALUE!A value within the formula is of the wrong type or otherwise invalid Use the Error Checking button in the Formula Auditing group to assist in locating the source of the error Use the Evaluate Formula button to step through a formula value by value to determine where in the formula the error exits
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-19 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Circling Invalid Data After setting up a validation rule for a range of data… Click Rule for a minimum value greater than or equal to 1.57
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-20 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Watching a Formula Open a Watch Window … Add a watch for cells that are not always visible on the screen while working with the worksheet The Watch window can be docked at the edge of a worksheet (top, bottom, left, right) Consider creating descriptive range names for the cells being watched Click on a cell and click Values change as dependent cells change
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-21 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you transpose a column of labels to a row? Copy the cells in the column, position at the desired location, open the Paste Special dialog box, check ‘Transpose’ and click OK Features Summary
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-22 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you open the Paste Special dialog box? After copying a range of cells, Features Summary Click
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-23 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you open the Goal Seek dialog box? Features Summary In the Data tab, click the What-if Analysis button, then click Goal Seek Cell that contains the formula Type desired goal Cell that can change
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-24 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you create a scenario? Features Summary In the Data tab, click the What-if Analysis button, then click Scenario Manager Click
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-25 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do set up a data table for one variable? Features Summary First column, first cell – blank subsequent cells – values Second column, first cell – formula subsequent cells – blank, but to be filled in with calculated values Fill in Column Input Cell
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-26 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do set up a data table for two variables? Features Summary First column, first cell – formula subsequent cells – values First row, additional columns – values Rest of cells to be filled in with calculated values Fill in both Row and Column Input Cells
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-27 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you show which cells refer to the active cell in a formula? Features Summary In the Formulas tab, in the Formula Auditing group, click the Trace Dependents button
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-28 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you show which cells provide data to the active cell’s formula? Features Summary In the Formulas tab, in the Formula Auditing group, click the Trace Precedents button
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-29 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary How do you circle invalid data in a column? Features Summary Set up a data validation rule for the cells in the column, then click
Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 5 BACKNEXTEND 5-30 LINKS TO OBJECTIVES Transpose data Paste with mathematical calculation Paste with mathematical calculation Copy & paste comments Copy & paste comments Using Goal Seek Scenarios Scenario Summary Report Scenario Summary Report One- & two- variable data tables One- & two- variable data tables Cell relationships Excel error codes Circle invalid data The Watch Window Features Summary Coming Next PROTECTING AND SHARING WORKBOOKS