English (MPK-4009) Instructor: Rama Oktavian

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Presentation transcript:

English (MPK-4009) Instructor: Rama Oktavian 13/14 Semester 1 English (MPK-4009) Instructor: Rama Oktavian Email: rama.oktavian@ub.ac.id Office Hr.: M.13-15, T. 13-15, W. 13-15, Th. 1-15, F. 13-15

Writing formal email What is it? Although emails are often seen as less formal than printed letters, you cannot afford to let your language appear to be informal. I will add a high level of professionalism to your English emails since in academic world, you should try to appear more formal, not too casual

Writing formal email How to write formal e-mails Use a neutral e-mail address Write an effective subject line – to catch reader’s attention Begin with a greeting Depending on the formality of the relationship Dear Mr. Fox, Hello Monica To Whom It May Concern

Writing formal email How to write formal e-mails 4. Introduce yourself in the first paragraph (if necessary) My name is Earl Rivers. I'm contacting you to apply for the administrative assistant position listed on CareerXYZ.com. My name is Arlene Rivers. I am writing about the traffic citation I received on December 31, 2009. I obtained your e-mail address for the Westchester County Clerk website.

Writing formal email How to write formal e-mails 5. State your purpose If you are initiating the communication make it clear early in the email Keep sentences short and clear I‘m writing to enquire about…

Writing formal email How to write formal e-mails Keep it short and to the point Eliminate all the information that is not necessary State the most relevant and interesting information first – people are busy Short paragraphs (3-5 sentences)

Writing formal email How to write formal e-mails End with a closing Thank again Refer to future contact Closing line: Best regards, Sincerely Add your contact details Proofread for typos and mistakes "Thank you for your patience and cooperation." or "Thank you for your consideration.”

Writing formal email How to write formal e-mails Automatic signature

Writing formal email Name Key Phrases I Dear Mr/Mrs/Ms Chen Dear Eva Hi/Hello Melissa John, … (or no name at all)

Writing formal email Reason for email Key Phrases II Reason for email We are writing to inform you that … Just a short note to let you know that … I’m writing about … I am writing with regard to … Please note that …

Writing formal email Key Phrases III Requests I’d be grateful if you could … Please could you … Could you … Can I have … I wonder if you could … Do you think I could have …

Thank You !