City of Chicago Department of Family & Support Services

Agenda Course Introduction Course Introduction Grant Overview Grant Overview Budgetary Forms Budgetary Forms Invoice/Voucher Forms Invoice/Voucher Forms Frequent Asked Questions Frequent Asked Questions Best Practices Best Practices Closing Closing

Course Introduction Historical Information Historical Information Facilitator Facilitator Key Players Key Players Internal Internal External External

Overview Emergency Shelter Grant (ESG) program provides homeless persons with basic shelter and essential supportive services. It can assist with the operational costs of the shelter facility, and for the administration of the grant. Also assist with short term homeless prevention assistance to at imminent risk of losing their own housing due to eviction, foreclosure. Emergency Shelter Grant (ESG) program provides homeless persons with basic shelter and essential supportive services. It can assist with the operational costs of the shelter facility, and for the administration of the grant. Also assist with short term homeless prevention assistance to at imminent risk of losing their own housing due to eviction, foreclosure.

Budgetary Forms Budget Summary Form Budget Summary Form Personnel Budget Form Personnel Budget Form Non-Personnel Budget Form Non-Personnel Budget Form Break Time Break Time

Budget Summary Form

Personnel Budget Form

NonPersonnel Budget Form

Break Time Session resumes in 15 minutes

Invoice/Voucher Forms Summary Form Summary Form Tax Certification Form Tax Certification Form Salaries Form Salaries Form Non Salaries Form Non Salaries Form

Summary Invoice Form

Tax Payment Certification

Invoice Salaries Form

Non-Salaries Form

Break Time Session resumes in 15 minutes

Budget Amendment/Revision Form

Best Practices Review contract and budget. On City of Chicago website. Review contract and budget. On City of Chicago website. Current Insurance. Current Insurance. Invoice/voucher monthly. Invoice/voucher monthly. Reconcile reimbursement contract voucher receipt monthly. Reconcile reimbursement contract voucher receipt monthly. Review budget quarterly, if modifications are required, submit budget revision forms with justification letter to Finance Division. Review budget quarterly, if modifications are required, submit budget revision forms with justification letter to Finance Division. Submit all required documentation in a timely matter. Submit all required documentation in a timely matter. Get to know your accountant - LaMar Jackson (312) or supvisor - Angela Smith (312) Get to know your accountant - LaMar Jackson (312) or supvisor - Angela Smith (312)

FAQ Questions?

Closing Thank you for attending DFSS’ 2009 Fiscal Conference at Kennedy King College. This concludes the Emergency Shelter Grant program session. Thank you for attending DFSS’ 2009 Fiscal Conference at Kennedy King College. This concludes the Emergency Shelter Grant program session. Have a great afternoon! Have a great afternoon!