Idaho System of Educational Excellence How to upload “clean data!”

Why do we need “clean” ISEE data? District Funding –Ada – best 28 weeks –Staff data – that info which used to be IBEDS –Pay for Performance

Schoolnet Student demographics Attendance Historical grades Information used for postsecondary schools

Where to start? Create a team –ISEE Specialist –District Secretary –Building Secretaries –VIB Specialist –District Tech Specialist –Classroom Teachers

Provide training Someone must be an expert in your student demographic application, i.e. Powerschool Someone must be an expert in ISEE Helps to have someone who can use Microsoft Access or similar app Should be working toward automation

Roles ISEE Specialist –Must check data on student information system (sis) before each upload –Reviews error report from state and corrects all errors (or designates others to correct). 9 reports. Building Secretaries –100% correct data in sis – i.e. birthdays, sex, ethnicity, start/end date, attendance – all in the same format District Secretary –Staff demographics including cert/non cert –District calendar

Roles Cont. VIB Specialist – all special education data Federal Specialist – FRL, etc. Tech Specialist –App to validate data coming from sis and employee management system (ems) – includes demographics, staff assignments, payroll, district calendar, teacher attendance, sub attendance and then upload to ISEE. Takes all nine spreadsheets, Classroom teachers –Daily attendance must be on time and 100% accurate –Grades

Timeliness All data has to be up to date every month! Keep up on it or it will get away from you.

ISEE Specialist Needs to check sda –District calendar –Student demographics –Course enrollment –ISEE templates (9) when get error report back from state

ISEE Specialist Error Reports –1. Student demographics Missing EDUID’s – sort by EDUID and fill in the blanks PUT SCREEN SHOT HERE –Sort by each other column in student Demographic spreadsheet –Birthday, ethnicity, PTE concentrator, border students, bus ridership, etc. This has to be 100% accurate and correct.

ISEE Specialist 2 of 9 – Student Course Enrollment –Every class, every day – what are students taking –Every teacher must have a student assignment 3 of 9 – Student Daily Attendance –Check to see that all are not zeros. –There are two files. Make sure you have the correct one!

ISEE Specialist 4 – Staff Assignments 5 – Staff Demographics 6 – District Calendar 7 – Gifted and Talented 8 – Teacher Attendance 9 – VIB