Leonardo da Vinci Transfer of Innovation Project “The 8 solutions for fighting early school leaving in VET” FEIGHT Project meeting Nazilli, Turkey 10th to 11th of October 2013 The project has been founded with support of the European Commission under The Lifelong Learning Programme Cristina Stefan, PhD. Eng. Director Quarter Mediation

 Responsible: Shalom Center (IT)  In WP5 the School committee quality assurance teams will be created in the VET schools involved in the project as written below: - one VET school in The Netherlands (AOC/ROC) - min 3 VET schools/region in Turkey - one VET school in Italy. The mentioned teams will develop and and will also pilot the “Quality procedures for reducing drop-outs in VET schools” in their schools. Working plan – WP5 “Quality assurance management for VET drop-outs”

Quality assurance system for VET drop-outs refers to the processes and procedures that systematically monitor different aspects of the educational process in order to detect the students in risk of drop-out, to correct the mistakes (if the case) in order to motivate and support the mentioned target group to finalize their education and to ensure that quality standards are being met. Quality assurance system for VET drop-outs has to be part of the Quality assurance system of the school. Quality assurance system for VET drop-outs

-Standard -Simple and clear -Easy to understand -Easy to be applied Quality assurance procedures

Quality assurance procedure Standard form

Quality assurance procedure Counseling process of the student in risk of drop-out

Objective: Counseling of the students with deviant behavior, truancy, school failure and their reintegration into collectives to which they belong. Description: The procedure applies to all the students with deviant behavior, with absenteeism from the school classes or face school failure because of family problems (affective or other kind of problems). Responsibilities: The counseling is organized and coordinated by the school counselor/psychologist. The counseling is monitored by the class coordinator. Step-by-step procedure: Step 1: Any class teacher or the school principal can ask the class coordinator to organize the counseling for the students with deviant behavior, truancy, school failure. Step 2: The class coordinator informs the school counselor/psychologist if one of the students has deviant behavior, truancy, being in risk of school failure. The students with family or social problems can directly ask to be counseled by the school counselor/psychologist. Step 3: The school counselor/psychologist decides how much time a students has to be counseled. The students’ counseling will be organized before or after the school classes. Step 4: The conclusions of the counseling sessions will be communicated to the class coordinator and recorded in psycho-pedagogical fiches (a confidential document, available only for the student, his/her parents and the class coordinator).

Quality assurance procedure Additional students’ preparation

Objective: Prevention of school failure of students with poor school results. Description: To be applied to all the students with poor school results. Responsibilities: The responsible of methodical committees coordinates the activities organized by the teachers- members in the methodical committee. The class coordinator is responsible for the additional students’ preparation. Step-by-step procedure: Step 1: Identification of low achievers in school Step 2: Establishment of the modalities and weekly training programme of the students with poor school results. Step 3: Development of the additional students’ preparation according to the programme Step 4: Announcement of the additional students’ preparation programme Step 5: Selection of the students’ participants in the additional students’ programme Quality assurance procedure Additional students’ preparation

 to contact the schools involved in the project and to meet the Quality assurance teams responsible with the Quality assurance management for VET drop-outs;  to check if the official document signed by the school head teacher regarding the team members reflects the real situation;  to study the 2 standard procedure provided by Quarter Mediation as examples and to give feedback (send your suggestions/opinion) before 1 st of November 2013  to adapt, translate in IT/TR/NL (if necessary) and use the 2 standard procedure provided by Quarter Mediation as examples (deadline 15 th of December 2013); to give feedback and to summarize the results (to communicate the conclusions);  to send via list proposals for quality procedures’ topics (deadline: 1 st of November 2013; responsible: Shalom, IVN, NIMEM, DIMEM)  to create at least 2 new quality assurance procedures per country (EN), to pilot in the schools in their network and to publish the procedures in Teamlab (deadline: 15 th of Dec 2013);  to apply at least 2 of the new created quality procedures (2 IVN + 2 SHALOM +2 NIMEM + 2 DIMEM) in the schools involved in the project and to summarize the results for all the project partners and to send them to SHALOM, QMED and IVN (statistics, questionnaires of expectations, questionnaires of satisfaction, results, impact) – deadline 14 th of Febr 2014  SHALOM will create draft working plan and draft questionnaires (15 th of November 2013), QMED will validate the final form and everybody will apply them and will fulfill the full task before the meeting in Italy  the final materials and the conclusions (including the results of the questionnaires) will be summarized by SHALOM, with the support of IVN, NIMEM and DIMEM (deadline: 28 th of Febr 2014), and presented in the project meeting in Italy. Quality assurance procedure Tasks for IVN, SHALOM, NIMEM, DIMEM - information to be included in the minute of the meeting-

 The following scheme has to be adopted at the Kick-off meeting to be valid for the duration of the project.  After each meeting: review minutes and depending on the time either remind partners of the actions due by the close of the week or advise partners of overdue actions from the previous week; request completed Trimester Monitoring Forms (TMF) from partners; ensure partners are completing time sheets.  Four times per year: Collate partner project activities for the previous periods (using the TMF) for the project monitoring calls (NB. for project applicant only); request project financial tables from all partners; check partner finances to ensure costs claimed are eligible and that corresponding receipts/invoices are provided; updating dissemination tables to be submitted to the management coordinator.  For the Project Meetings the organizers have to:  Provide partners with an agenda at least one week prior to meeting  Produce Presentation Slides covering the Tasks/ Deliverables from the work packages  Provide minutes of the meeting within one week.  Provide meeting booklets for launch meetings, if necessary  Provide electronic versions of the following documents at launch: Timesheet Template; Future Dissemination Plan; Work package Slides; Sub-contracting Agreement; Partnership Meeting Record; Financial Tables; Meeting-Dissemination Note; Dissemination record; Example Validation Questionnaire; Latest Finance & Admin Handbook (issued by LdV NA). Project meetings

Meetin gCountry code OrganizerDates Kick-off meetingNLQMED Project meeting and workshopNLIVN Project meeting and workshopUKAdastra Project meeting and workshopTRNIMEM Project meeting and workshopITShalom Final dissemination & valorization conference ; exhibition TRDIMEM

OutcomeDeadline Multilingual project websiteJune 2013 Guidelines app for teachers working with VET students in risk of drop-out (for IPAD/IPHONE/computer/smart board) March 2014 School committee quality assurance teams, focused on drop- outs procedures March 2014 Coaching guide for teachers working in VET schools "The 8 solutions for fighting early school leaving in VET" June 2014 Quality procedures for reducing drop-outs in VET schoolsJune 2014 Collection of innovative teaching and training approaches and methods for reducing early school leaving in VET June 2014 "You’re welcome, versus arrivederci" - Kit for VET schools for identifying the students in risk of drop-out June 2014 Training package for peer training for teachers and trainersJune 2014 Project outcomes

 The ongoing dissemination process will be developed by all the project partners in their own countries and at Regional/European level, consisting of:  dissemination of the project idea and of its final results at national level, in each partner country (eg: meeting with stakeholders; meeting with teachers);  presentations to VET schools;  promoting the project at European level (eg: newsletter, press releases);  publishing details regarding the project works, as well as the project outcomes on the project website;  distributing promotion materials regarding the project, both at national and European level  The valorization of the project activities and results will be done through keeping running the project website for minimum one year after finishing the project and through using the teachers' and trainers' package in the schools involved in the project. Dissemination

Financial part (situation at 24th of September 2013) Assen Assen28-02/01-03 Swansea25-03/26-03 betreft:ontvangst administratie leonardo administratie ontvangen totaal kwartaal codepartner P0IVNxxx P1Qmedxxx P2- P3Adastraxxx P4Nimemx?? P5Shalom??? P6Dimemx??

Financial part (situation at 24th of September 2013) administratie akkoord en geboekt P0 IVN3958, ,952036, ,8 P1 Qmed10965,111148,319774, ,76 P2 -0 P3 Adastra3247,455431, ,37 P4 Nimem3829,11?? P5 Shalom???0 P6 Dimem4041,09?? 26040, , , ,13

Financial part (situation at 24th of September 2013) itemized work P0IVN P1Qmedxxx P2- P3Adastrax g d P4Nimemx P5Shalom P6Dimemx

Thank you for your attention!