SY SMI REVIEW

DEFINITION Complete SMI – 4 – SMI – 15 done On site has been completed Nutrient Analysis SMI CAP is done Can include signatures Closed Documentation has been verified and approved CAP has signatures Closure letter is sent

DOCUMENTATION When to send to state office? Within two weeks of completion What to send to state office? SMI-4 through SMI-15 Includes CAP (can be signed) Nutrient Analysis

DOCUMENTATION CONT. When to send to state office? Within two weeks of closing What to send to state office? Updated SMI-15 Nutritional Analysis if needed Signed CAP Closure Letter

DOCUMENTATION CONT. FND – 120 (Summary) Being Revised Due August 3

COMMON ERRORS Supporting Documentation Forms not completed SMI – 4 SMI – 6 (a,b,c,d) SMI – 7 SMI – 9/ SMI – 10 SMI – 12a/ SMI – 12b Updating SMI – 15 Closure letter

DO YOU SEND IN SUPPORTING DOCUMENTATION

NO Updating SMI-15 once you have reviewed and approved the documentation is sufficient.

SMI – 4 School Food Authority Profile 2. Agreement Number Use the County / District Number 11. Who is conducting the nutrient analysis? Will need a name 14. Menu planning approach Select breakfast and lunch

SMI – 4 School Profile 1. Menu Planning Approach used for meals: Under Alternate (Minor Modification) for lunch Select reason 8. Age/grade grouping(s) for menu planning Selection was

CONTRACT LANGUAGE Exhibit B-1 ESC Specialist responsibilities 3. Select from the total SFAs reviewed for the region, varied school campuses to accurately reflect how the school meals (breakfast and lunch) in their region meet nutrient standards. For example, if twenty-one reviews are scheduled, seven (breakfast and lunches) must be from high school campus, seven (breakfast and lunches) must be from middle school and seven (breakfast and lunches) must be from elementary.

WHERE DOES THIS DESIGNATION GO?

COMMON ERRORS CONT. On SMI - 6 The designation goes on page SMI – 6 (a,b,c,d) Under the comments section Language should read: Campus was selected as a ____________

CLARIFICATION NEEDED As the SMI reviewer you have completed the following information on SMI-4. You are reviewing Travis Country ISD You have selected Travis Country Campus Age/Grade grouping for menu planning system is 4 – 12 Campus was selected as a ___________?

COMMON ERRORS CONT. SMI – 7 Menu Items may not be self explaining List all milks Do not put variety or milk recipe List all condiments

COMMON ERRORS CONT. SMI – 9/ SMI – 10 Training Training should reflect findings SMI – 15 Not updating the form with the date the documentation was reviewed and verified. Closure Letter Not sending a closure letter once review is closed.

NUTRIENT ANALYSIS Analysis is done on a planned menu that has been served Theme bars and milk must have a recipe Send the analysis with Portion Value Lunch and breakfast is required

PROBLEM REVIEWS Unable to conduct or verify analysis Multiple CAPs Others NEED TO BE IN CONTACT WITH ME!

FUNDING STATEMENT Our services are provided through the Texas Department of Agriculture’s Food and Nutrition Program funded by the U.S. Department of Agriculture, Food & Nutrition Division. In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C or call toll free (866) (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). USDA is an equal opportunity provider and employer.

QUESTIONS?