Www.sa.dk/ra Regulating Digital Records The Danish Experience Kirsten Villadsen Kristmar & Jan Dalsten Sørensen.

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Presentation transcript:

Regulating Digital Records The Danish Experience Kirsten Villadsen Kristmar & Jan Dalsten Sørensen

Background information More than 250 SIPs approved of per year 22.2 TB of AIPs of born-digital records Accession 2010: 9.1 TB

Set-up for digital records Notification on new records management systems and business systems Transfers to the National Archives as system independent SIP’s, at times determined by the National Archives Only a few document formats allowed for transfer Relational databases in the SIARD-format (with minor modifications) Conversion to archive format performed by (and at the expense of) the records creator

Experiences 1. Keep the complexity down! E.g. limit the number of document formats (in our case:TIFF, JPEG-2000, MP3, MPEG-2 and MPEG-4) 2. Conversion to archive format and transfer to the archives at regular intervals (in our case: approximately every five years).

Approval of public ERMSs The Danish Experience

Contents Present regulations Effects and experiences New regulations Archives and record management

Present regulations Can the records be preserved? Can the records be put at the disposal of the general public after transfer?

Effects and experiences Submission information packages of records are being preserved and can be reused Challenges: conversion into TIFF are records being captured service-oriented architecture free text search

New regulations More rigorous requirements?

Archives and record management Cooperation and guidance Regulations?