Excel2010 Lesson

2 Excel Spreadsheets Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. Excel lets you create tables that automatically calculate the totals of numerical values you input, print out tables in neat layouts, and create simple graphs.

3 Spreadsheets A Row is a group of cells that run horizontally. Rows are numerically labeled A Column is a group of cells that run vertically. Columns are alphabetically labeled. Cells are the intersection of a Row and Column Cells are identified by first stating the intersecting column letter followed by the intersecting Row number For example, B2 is an example of a cell address

4 Excel Spreadsheet Spreadsheets consist of columns (vertical) and rows (horizontal) ABCD ROW (Horizontal) COLUMN (vertical) The intersection of a row and column is called a CELL Letters indicate COLUMNS and Numbers indicate ROWS

5 Excel CHARTS Charts are used to present information so that it can be quickly and easily understood Bar and Column Charts -Show values of data and allow comparison between categories Pie Charts -Show values of data and allow comparison to the whole -The area of each slice represents the fraction of the whole Line Charts -Show the relationship between values -They can be used to show the rate of change

6 Types of Charts Column or Bar Graph Line Graph Pie Graph

7 Chart Components Legend Category Axis (X-axis) Chart Title Values Axis (Y–axis) Category Labels

8 Bike Sales (Creating a chart) Steps 1.Enter this data into Excel 2.Select all of the 8 cells 3.Select the Charts Tab along the top toolbar 4.Select Line Graph 5.Excel will create the graph below 6.Edit the title by clicking on it and type in Bike Sales MonthSales June150 July76 August43 Excel 2010 Mac version instructions. For Excel 2010 (Microsoft PC version) refer to next slide.

9 1.Highlight the 3 Numbers 2.Select Insert – Line 3.Excel will create a Line (graph) Excel 2010 Microsoft PC version Instructions The next 3 slides will explore several features in Chart Tools…

10 Chart Tools - Design Change Chart Type, Switch Row/Column and change Styles

11 Chart Tools - Layout Change/Add Chart Titles, Axis Titles, Legend and Data Labels

12 Format Fill, Line and Text styles and colors on the graph Chart Tools - Format

Excel Tip #1 If you need to graph data from 2 columns that are not directly beside each other use this tip 1.Highlight the data in the first column 2.Hold down the Ctrl button 3.While holding down the Ctrl button, highlight the data in the other column 4. Select Insert and choose the type of chart you would like to create Refer to the following slide to see a screen shot using this tip…

To select data from these 2 columns hold down Ctrl Excel Tip #1

15 Creating a Bar, Line and Pie Graph 1.Type the above information into Excel 2.Make a Bar Graph of iPad Sales 3.Make a Line Graph of Laptop Computer Sales 4.Make a Pie Graph representing all devices sold in March BestBuy Sales JanuaryFebruaryMarch iPad iPhone Laptop Computer Video Game Cell phone

16 BestBuy Sales – Marking Scheme Creating Bar, Line and Pie Graph CategoryMarks Accuracy of Information into Excel /5 Bar Graph of iPad Sales/5 Line Graph of Laptop Computer Sales /5 Pie Graph (add devices sold in March) /5 TOTAL/20

17 Adding up numbers in cells Craves Candy Company MondayTuesdayWednesday Truffles463 Fudge221 Candy659 Chocolate Bars 989 Cookies667 Steps 1.Select the cells you want to add 2.Select Formulas from the top toolbar 3.Select AutoSum 4.Select SUM 5.Excel will add the numbers in the cells and display the total in the appropriate cell Note: you can also choose Average, Max or Min under AutoSum Task: Type the above information into Excel and practice adding up the total number of sales for each day

18 SUM, AVG, MAX, MIN SUMAdds all numbers in a range of cells AVGCalculates the Average of all numbers in a range of cells MAXGives the Largest number in the range of cells MINGives the Smallest number in the range of cells

Go to * Click on NFL * Click on Standing Fill in the Table Below Note: PF = Points For PA = Points Against WINSLOSSESPFPA Baltimore Buffalo Chicago Dallas Green Bay Miami Pittsburgh San Diego Seattle Tampa Bay

20 Graphing the NFL Data Step 1 - take the data from your table and type it into a spreadsheet program such as Excel or Quattro Pro. Step 2 – Make a Bar graph showing the wins for each team. Step 3 – Make a Line graph showing PF (Points For) for each team. Step 4 – Make a Pie Graph showing Green Bay’s wins and losses.

Instructions for Adding Wins and Losses to Pie Chart 1. Click on the Chart that you made of Green Bays wins and losses 2. Click Select Data (Chart Tools/Design) 3. In Horizontal Axis Labels, highlight the "1" 4. Click Edit 5. Highlight the 2 cells that have Wins and Losses. (DON'T just highlight Wins and try to change each one at a time because it will delete the "2" and leave you with just one entry) 6. Click OK - Wins and Losses should now appear instead of "1" and "2" 21

22 NFL Spreadsheet – Marking Scheme Creating Bar, Line and Pie Graph CategoryMarks Accuracy of Information in Excel /5 Bar Graph showing wins for each team /5 Line Graph showing PF each team /5 Pie Graph showing Green Bay’s Wins and Losses /5 TOTAL/20

23 Adding numbers in cells Type this formula into cell C7 to add cells C4, C5 and C6 =sum(C4,C5,C6) then press the enter key

24 Finding MAX, MIN and AVERAGE To find the max, min and average of cells C4, C5 and C6 use these formulas… =max(C4,C5,C6) =min(C4,C5,C6) =avg(C4,C5,C6)

25 Finding MAX, MIN and AVERAGE Task In cell C7 put the formula to find the maximum number in the range of the 3 numbers In cell C8 put the formula to find the minimum number in the range of 3 numbers In cell C9 put the formula to find the average of the 3 numbers.

26 Thanksgiving Meal In Microsoft Excel, complete the following… Step 1 – Type your Full Name in cell A1 Step 2 – Complete the following… A. In B3 and C3 enter the names of two people. (one per cell) (1 mark) B. In cells A5, A6 and A7 list three items they ate for Thanksgiving dinner. (2 marks) C. In the appropriate cells, enter numbers for how many helpings of each food each person ate.(2 marks) Pretend they can eat a lot D. Make a Column Graph to represent the helpings of each food the 1st person ate. Properly title and label this graph. (3 marks) F. Make a Pie Graph representing the helpings of each food the 2nd person ate. Remember to properly title and label this graph. (3 marks) G. In the appropriate cells, use a formula to find the total number of helpings for each person. (4 marks) Hint: you will be creating a formula for each person. Save as Thanksgiving Excel yourname

27 Student Exemplar

28 Halloween Treats In Microsoft Excel, complete the following… A. In B3 and C3 enter the names of two people. (one per cell) (1 mark) B. In cells A5, A6 and A7 list three types of treats that these people got trick-or-treating. (2 marks) C. In the appropriate cells, enter numbers for how many treats each person received Halloween night.(2 marks) D. Make a Bar Graph to represent the treats the 1st person received. Properly title and label this graph. (3 marks) E. Make a Line Graph comparing the number of each treat received by each person. Remember to properly title and label this graph. (3 marks) F. Make a Pie Graph representing the treats the 2nd person received. Remember to properly title and label this graph. (3 marks) G. In the appropriate cells, use a formula to find the total number of treats for each person. (4 marks)

29 Halloween Treats – Solution

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