Use a short and accurate subject header. Avoid saying too much in the subject header, but make sure it reflects the content of your to a person unfamiliar with you. If possible, include a few keywords E.g. Interview Request, Meeting about…

Use a proper salutation. Addressing the recipient by name is preferred. Use the person's title (Mr. Mrs. Ms. or Dr.) with their last name, followed by a comma or a colon. You can precede the salutation with "Dear..." (but "Hello..." is acceptable as well). Using a last name is more formal and should be used unless you are on first-name terms with the recipient. If you don't know the name of the person you're writing to (but you really should try and find one) use "Dear Sir/Madam" or "Dear Sir or Madam" followed by a colon. E.g. Dear Mr Jones,

Introduce yourself in the first paragraph (if they don’t know you). Also include why you're writing, and how you found that person's address, or the reason you're writing to them. Dear Mr Jones, My names is ………… and I am a student at Gems World Academy in Dubai. I found your contact details on ……….. because I am doing a research project about……I was wondering if you could help me………

Write the actual message. Be sure to get your point across without rambling; if it's fluffed up, the reader may glance over the important details. Try to break up the message into paragraphs by topic to make your message more logical and digestible. Be sure to avoid informal writing.avoid informal writing

Use the correct form of leave-taking. Yours Sincerely Regards Kindest Regards Respectfully Sign with your full name.

Proofread your message for content Make sure you haven’t repeated yourself or missed out anything important. Get a partner to read it.

Proofread your message for spelling and grammar Make sure you check carefully. If your provider does not have spell check then copy and paste into a word processer programme to check and then copy and paste back into the .