Reporting Requirements Simon Sedgley November 2012

Post-award Team Penny Bambrick Neil Kellie Liz McCallumZahra El SenussiDavid Hine Ema FalezIlona Drozd

Overview Progress Reporting Final Reporting End-of-Year Reporting Variations to Funding Agreements Concluding Messages Questions

Progress Reporting Reporting by Exception “Significant issues” are those that constitute. any form of delay that could result in a Project exceeding by more that 12 months the number of years for which funding has been allocated; and/or any disruption that could compromise the successful achievement of a Project’s objectives.

Progress Reporting Reporting by Exception Information that will be sought in reports: Description of the “significant issue” Impact of the Project Action taken to remedy or mitigate the impact Unresolved or ongoing impact and strategies to address this

Progress Reporting Reporting by Exception Documentation for 2012 reporting to be distributed by end- November: Single template for all reports for all funding schemes + guidance on ‘significant issues’ Spreadsheet + instructions – for audit purposes Due date: transitioning from 31 January to 31 March

Final Reporting Transitioning from GMS to RMS Audit of reports due to overdue for submission Due 21 December 2012 Incomplete information will not be migrated to RMS GAMS no longer available as a repository New RMS module on-line early-2013 Current reporting requirements – Content –largely unchanged in the transition

Final Reporting Next steps to streamline requirements Currently under discussion – options include: Less, more focused reporting items – including few open-ended textual responses From each Admin Org, one report annually for each scheme – with individual project attachments A single annual reporting deadline for all reports due under each scheme

End-of-Year Reporting Business as usual Deadline for 2012 reporting is 31 March 2013 Instructions currently being updated Spreadsheets and instructions distributed as early as possible in December Prioritisation of processing of EOY transactions Consultation on institutional priorities

Variations to Funding Agreements Enhancing capacity to monitor ‘systemic problems’ Requests to vary Agreements retrospectively Incomplete supporting documentation accompanying Variation requests Inadequate justification for requested Variation To facilitate timely and appropriate problem-solving Continued attention to minimising reporting burden

Concluding Messages Ongoing priorities for post-award administration streamlining procedures to ease the burden of reporting; and Focusing reporting requirements on information that is most useful to demonstrating compliance and value for money. Consultation to support continuous improvement

Questions