6/1/20161 Acquisitions Automation: Import without data going bump in the night.

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Presentation transcript:

6/1/20161 Acquisitions Automation: Import without data going bump in the night

6/1/20162 Purpose of this session: automate acquisitions data import to free staff for higher value work Use automation to make certain that appropriate flow of data is ongoing, and keep staff informed

6/1/20163 What in specific are we importing? Orders include bibliographic, order and encumbrance records Enhanced Bibliographic records; more up to date and robust bib records Invoices for orders being readied for shipment

6/1/20164 YBP terms EOCRs are initial orders OCLC Plus records are enhanced bibliographic records - optional service EDI - invoices themselves

Orders & Enhanced Bib Records YBP Server Download area on local server for YBP files./xxx01/scratch/ /xxx01/print/ Aleph Database

Invoices YBP Server Download area on local server for YBP files /xxx50/edi/in/./edi/in/ Aleph Database

6/1/20167 ### If eocr exist then process if (-e $eocr_data) then csh -f $aleph_proc/p_file_96./sth01/tab/import/ tab_ybp_def !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!-!!!!!!!!!> ORDER-SEQ ########## DocNo or mono Z30-MATERIAL ########## BOOK Z68-VENDOR-CODE ########## YBP Z601-VENDOR-CODE ########## YBP

6/1/20168 On GUI PC, in \AL500\Acq\tab\ACQ.INI [OrderNumber] EnablePrefix=N PrefixString=DocNo OR Admin library (xxx50) -> UTIL/G/2 12. last-doc-number y S 22. last-order-no-mono 3012 y S M

6/1/20169./xxx01/tab/ tab_fix ! File 96 fixes YANK fix_doc_do_file_08 del_fields.fix YANK fix_doc_do_file_08 yankee_fix./sth01/tab/import/ yankee_fix 1 049## REPLACE-STRING $aVBZM,$aVZBM 2 016## DELETE-FIELD 2 019## DELETE-FIELD

YBP file retrieval program started: 14:58:34 9/2/ ord bytes cnt 1 bytes Warn: mrc not available. Warn: edi not available. YBP files retrieved as of: 14:58:34 9/2/2010 OCLC Plus file is not available for batch queue. EDI file is not available for batch queue KB /home/hscapp/perl_jobs/inbound/8553_0902.ord Prepare to modify EOCR prices records manipulated for loading. 9 records checked before loading. 1 EOCR records to be loaded are not MESH. EOCR Count: 9

Wed Oct 13 07:45:00 EDT 2010 Starting daily process checking.... Daily import file found for OCLC PLus Bib records. Found OCLC Plus records. Records were Matched by manage_36. No records were UNmatched by manage_36. No records had Multiple matches in manage_36. No records rejected by manage_18. Daily import file found for EOCR records. Found EOCR records. Daily processes found Invoice records. Please see Acq GUI screens: Acq -> Admin tab -> EDI Load Log. Daily processes did NOT reject invoice records. Aleph loaded invoices.

6/1/ For More Information Perl modules: MARC.pm, MARC::Record, libnet > Net::FTP (marc-perl.pdf) “Load Records using Generic Vendor Records Loader” ( file-96 Exlibris Doc)./xxx01/tab/ tab_fix related docs (Configuration Guide) "How to Set Up a Script for the Correction of Records“ ( System Librarian Guide ) Staff User’s Guide (edi-09 & edi-10) MarcEdit (only one tool - optional)