Group 1 Page 1 Elizabeth Yanez Yohana Flores Nicole Lugotoff Art Gonzalez Jr.

Purchase Order Receiving Report Time Card / Labor Ticket Vendor Invoice Cost Standar ds Prodution Order Sales Order Raw Materials Inventory Management Production Management Completion of Production Finished Goods Inventory Management Cost Accounting Work In Process Inventory Cost of Goods Sold Standard Costs Finished Goods Inventory Raw Materials Inventory Raw Material Inventory Status Report Finished Goods Inventory Status Report Work In Process Inventory Status Report Cost Activity or Standard Cost Variances Report Acquisisiti nos/ Payment Process Production Process Sales/ Collections Process Planning Control Process Major Information Flows in the Production Process

INTRODUCTION Cost standards, Sales orders, receiving reports, and vendor invoices are the type of documents that come in contact with the production master files. Which then update the existing master files in the production process. Cost standards, Sales orders, receiving reports, and vendor invoices are the type of documents that come in contact with the production master files. Which then update the existing master files in the production process.

Production Process It is the recurring set of business activities and related data processing operations associated with the manufacturer of products. (Romney & Steinbart) It shows the overall picture of the production process. It can be observed that it does not have any contact with external parties. It is a self contained process that is only updated by forms that come from other departments. It is the recurring set of business activities and related data processing operations associated with the manufacturer of products. (Romney & Steinbart) It shows the overall picture of the production process. It can be observed that it does not have any contact with external parties. It is a self contained process that is only updated by forms that come from other departments.

Information Flows in the Production Process The Receiving Report and Vendor Invoice are attached together and sent to Raw Materials Inventory. Database checks to see what raw materials are available. A purchase order is created for raw materials not available. The Raw Materials Inventory Status Report is updated. Credit Accounts Payable Debit Raw Materials Purchase Order Receiving Report Vendor Invoice Raw Materials Inventory Raw Materials Inventory Raw Materials Inventory Management Raw Materials Inventory Raw Material Inventory Status Report

COST ACCOUNTING Cost Accounting is the process of tracking, recording, and analyzing costs associated with the products or activities of an organization. The time card is the direct labor involved in the production process. Indirect labor is included as part of the operating expenses and can’t be traced back to the product. The Time Card is sent to Cost Accounting along with the updated costs of Raw Materials. Time Card / Labor Ticket Cost Accounting Raw Materials Inventory

Planning Control Process The Cost Standards is coming from the planning control process. It updates the Standards Costs master file which then is sent to Cost Accounting for verification of costs. A report is created by Cost Accounting regarding cost activity or standard cost variances. Cost Standards Cost Accounting Standard Costs Cost Activity or Standard Cost Variances Report

Sales/Collection Process The Sales-Collection Process creates a Sales Order which is then sent to the Production Process where a production order is created. The orders are sent to production management which updates the work-in- process inventory. Then a work-in- process report is produced. Production Order Sales Order Production Management Work In Process Inventory Work In Process Inventory Status Report

Completion of Inventory After the product is finished the computer processes the completion of the work and updates and changes data. Once the data is updated it is transferred to the Finished Goods Inventory data disk. The information is then input/updated in the Finished Goods Inventory Status Report and the Cost of Goods Sold data disk. Once the inventory is updated the computer processes the information and sends a completed order to the production order (letting them know that the order has been completed) OR Once the inventory is updated the computer processes the information and sends any products that have defects back to production order where it is then sent back to production management and work in process inventory. Completion of Production Finished Goods Inventory Management Cost of Goods Sold Finished Goods Inventory Production Order Finished Goods Inventory Status Report

Time Card/Labor Ticket (1) The transfer of the labor ticket/time card should be done with great caution because of the threats which may occur such as: 1) Inaccurate time data – Which can be solved by implementing an automation of data collection; various edit checks to verify the hours worked; or reconciliation of time card data with job-time ticket data. 2) Another threat may include the unauthorized change to payroll master file – Which is most effectively solved by the segregation of duties, and audits of all changes to payroll master file.

Vendor Invoices (2) The process of approving and paying vendor invoices may create threats within the company. Two threats that may occur include but are not limited to: 1) Paying for goods not received – This threat may be solved by only paying invoices supported by original receiving report (making it near impossible to pay for the invoice more that once. 2) The second threat may include failing to catch errors in vendor invoices – This could be solved by double-checking invoice accuracy, as well as the proper training of accounts payable staff.

Sales Order Entry (3) Two threats that the Sales/Collection Process may encounter while inputting the information into the sales order to be sent to the production Process may include: 1) Legitimacy of orders – This threat may be solved by making signatures on paper documents, digital signatures, and digital certificates for e-business mandatory on all sales orders. 2) Credit sales to customers with poor credit – This second threat may be solved by getting credit card approval by the credit manager, not by the sales function, as well as having accurate records of customer account balances.

Internal Controls for Cost Accounting (4) When the merchandise is received a control needs to be place to verify that the product received is correct. When the invoice is received the prices need to be matched with the purchase order. The time card needs to be verified by a supervisor to make sure that the hours reported are correct. When the merchandise is received a control needs to be place to verify that the product received is correct. When the invoice is received the prices need to be matched with the purchase order. The time card needs to be verified by a supervisor to make sure that the hours reported are correct.

Internal Controls for Raw Materials Inventory Management (5) One manager needs to check the database for the inventory needed and create a purchase order. Another manager verifies the purchase order and checks for correctness. A purchase order requisition form needs to be authorized by a supervisor. One manager needs to check the database for the inventory needed and create a purchase order. Another manager verifies the purchase order and checks for correctness. A purchase order requisition form needs to be authorized by a supervisor.

Internal Control for Production Management (6) Checks to see that a sales order is not duplicated in the system.

Internal Control for Completion of Production (7) Restricted physical access to work- in-process and finished goods inventories. Documentation of all material movements should be made. Periodic counts of inventory. Restricted physical access to work- in-process and finished goods inventories. Documentation of all material movements should be made. Periodic counts of inventory.

Internal Controls for Finished Goods Inventory Management (8) After the inventory is completed a batch total should be printed to make sure that the items have been correctly produced.

Purchase Order Receiving Report Time Card / Labor Ticket Vendor Invoice Cost Standards Prodution Order Sales Order Raw Materials Inventory Management Production Management Completion of Production Finished Goods Inventory Management Cost Accounting Work In Process Inventory Cost of Goods Sold Standard Costs Finished Goods Inventory Raw Materials Inventory Raw Material Inventory Status Report Finished Goods Inventory Status Report Work In Process Inventory Status Report Cost Activity or Standard Cost Variances Report Acquis itio s/ Payme nt Proces s Production Process Sales/ Collections Process Planning Control Process Major Information Flows in the Production Process