Successful principles to store, share and re-use public information Joris Siermann Associate Expert GIS & Information Management Center for International Forestry Research Global Forest information Service (GFIS) Second Asia Consultation Kuala Lumpur, Malaysia – August 2/4, 2004

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Overview 1.Principles of Sharing Information 2.“Best Practice” in database projects 3.Interoperability 4.Information Systems 5.Metadata Characteristics 6.Success factors

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Sharing Data that is not an issue to share i.e. metadata Data that could be shared Data that should not be shared or does not need to be shared

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Sharing Metadata being shared between institutes

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Sharing Metadata being shared between 5 Institutes

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Sharing shared data between 2 institutes

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Sharing shared data between 4 Institutes

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Sharing Mixed data sharing strategy between 8 Institutes

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 ‘Best Practice’ in developing Database projects

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 OK let’s GO … DB

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Database Project Efforts Timeline Time Efforts Adequate Planification Bad Planification

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Data Dictionary Conceptual Model Database Model Loading Data necessity

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Time Data Users Happiness Adequacy User Participation

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Interoperability is.. “Ability of organizations or individuals to operate together to achieve a common goal.”

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Interoperability levels Strategic level –Agreements, Partnerships, Objectives Tactical / Operational level –Who does what? – Flexibility Technological level –Information systems and Standards

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Information Services Consolidation Standardization Interoperability Innovation WebServices LibraryGIS MSOffice Technology Creativity Corporatebenefits Our Goal

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Information Systems

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Research Publications Knowledge Sharing Dissemination Engage Users Feedback Analysis Impact Assessment Ideas for new approaches, info products, interactions, research How do you use this ? What change does it catalyze ? What other info would be useful ? How can FSIC help ? Role of Information Service

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Client Application Service Provider Standardized Request Message Standardized Response Message Internet What is a Service-Based Architecture?

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Metadata characteristics

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Metadata Characteristics Who made it? What is its name? What type is it? Where is it stored? Is it free?

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Metadata is NOT standardized Different terms for similar characteristics: file ownerfile namescientific data setprincipal investigatordata set namebiological specimencollectororganism namepatentassigneetitle spatial coverage originatortitle fromsubject news article by-lineheadlinedocumentauthortitle

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Semantic Mapping Approach Just for searching, associate metadata to standard bibliographic concepts: Who made it? fileownerfile namescientific data setprincipal investigatordata set namebiological specimencollectororganism namepatentassigneetitlespatial coverageoriginatortitle fromsubjectnews articleby-lineheadlinedocumentauthortitle What type is it? What is its name? This integration represents 60 to 80 % of total project resources and costs.

GFIS Asia Consultation, Kuala Lumpur, 2-4 August 2004 Success Factors Build on mandate and constituencyBuild on mandate and constituency Focus on Users ( survey? )Focus on Users ( survey? ) Metadata is the first step but …Metadata is the first step but … … metadata is far from enough… metadata is far from enough QC, integrated Data is what Users wantQC, integrated Data is what Users want Explore opportunities for collaborationExplore opportunities for collaboration Standardize technologyStandardize technology