New Hanover County Schools End-of-Course Test Administration Training Online and Paper-and-Pencil 2013

Errata Sheets Assessment Guides Typo in Paper/Pencil End-of-Course Assessment Guide Page 28 - Biology error Page 30 - Algebra error Page 59 – Bubble sheet error Typo in Online End-of-Course Assessment Guide New –In the fifth paragraph on page 26 of the Online End-of-Course Assessment Guide, there is a typo in the script. The word “of” should be replaced with “or.” The line of script should read as follows: –“Raise your hand if you need assistance in locating any of the tools on your screen or if you have any questions about the toolbar.”

Eligible Students (page 1)  Students who are enrolled for credit in a course for which an EOC assessment is required (EOC/EXTEND2)  Students Repeating an Entire Course for Credit or Taking a Credit Recovery Course  NCVPS EOC Courses

Eligible Students (Special Situations) (pages 1-2) Advanced Placement Courses: Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non-AP course of the same subject are not eligible to take the EOC test. Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state- identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test.

EOC Testing Window/Schedule (pages 2-3) Middle SchoolHigh SchoolDates/Events May 14May 20EOC Training Tuesday, May 28 Book Warehouse 10:00-11:30 Wednesday, May 29 Book Warehouse 10:00-11:30 Pick up test booklets May 29 Algebra May 30 Biology, Geometry CE May 31-June 6 EOC Administration Algebra - May 29 PM Biology/Geometry - May 30 PM Each afternoon Discussion Scanning June 9:00 AM – Call the office and request FAX. Designate someone to remain at FAX machine. Printing Exam Scores June 11 (Same as EOGs) June 11 Sign up Return Test Materials (Testlets, scrap paper & manuals)

Estimated Administration Time (pages 2-3) Biology/English II 150 minutes; Algebra I 180 min –Biology 75 items (EXTEND2 59) –English II 68 items (EXTEND2 48) –Algebra I 60 items (EXTEND2 50) 2 two-minute breaks Allow ample opportunity to complete the test. As long as students are engaged and working and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test. * Except for students with documented accommodations for extra time

Test Administrators Local Requirement: Test administrators must by certified staff. –Teachers –Social workers –Counselors –Retired teachers –Teacher assistants who are certified teachers

Before Testing (pages 5-17) Prepare Training Read Testing Code of Ethics (Appendix) Complete Electronic Testing Plan and submit to Testing Department (By May 29 – materials pick-up date) Train Proctors and Teachers (Documentation required) –Conduct special training for testing students with accommodations. Students with Accommodations –Complete Review of Accommodations forms Marks in Book receives additional Gridded Response Sheet (green) –Review Testing Students with Disabilities document

Monitoring Students During Testing p.10 Walk frequently and quietly throughout the room. –Position self to have an unobstructed view of and easy access to students. Do not read test questions from open student test books. Do not indicate answers to students. Some examples include but are not limited to: –telling students to “look at the question again” or offering similar advice; –making a facial expression, hand gesture, or utterance (e.g., coughing, clearing throat) to indicate approval or disapproval of the student’s response; and –standing beside the desk, reading a question, looking at the student’s response, and then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.” Test administrators and proctors (see proctor statement) cannot help students: –by explaining the directions in their own words; –by explaining the meaning of any word in the directions, test questions, or answer choices; –by rephrasing test questions; –by translating a word or phrase into another language; or –by providing synonyms for unknown words.

Test Day (p 18-36) Materials check out and documentation Monitoring Testing irregularities and OTISS –Check to make sure login is current https://schools.nc.gov/pls/apex/f?p=888:101: –Pat Campbell in HR manages NCID accounts

Test Materials p.18 Paper-and-Pencil Assessment Guide (New name) Test books and answer sheets Header Sheet Sufficient vinyl bags –Pack by section/teacher Paper clips Optional: Highlighters and color acetate overlays Supply of blank paper –Used must be collected after calculator inactive section DPI issued/approved graph paper (Algebra I) –Used must be collected after calculator inactive section Extra sharpened No. 2 pencils Graphing calculators for Algebra I Accurate timing device that does not make noise Online Assessment Guide (New name) Computer with an up-to-date applications Training Notes: –Review technical requirements: –Personal computers and personal learning devices must not be used at this time. Supply of blank paper –Used must be collected after calculator inactive section DPI issued/approved graph paper (Algebra I) –Used must be collected after calculator inactive section Extra sharpened No. 2 pencils Graphing calculators for Algebra I Accurate timing device that does not make noise

New Instructions Algebra p. 36 Transition from Calculator Inactive to Active –Test administrator must paper clip Calculator Inactive section. –Test administrator MUST collect all used graph paper and scrap paper before distributing calculators. –Additional scrap/graph paper may be distributed. 12

After Testing (pages 43-61) Clear calculator memory (Algebra I) Test Administrators complete the Review of Accommodations forms –One additional step for online testing (p.46 online) Code questions 1 and 2 on answer sheet Special Codes Header sheets –Do NOT code class period Daily scanning lists for Testing Department –Absentees

Student Answer Sheets: Complete by the TA or Principal’s Designee AFTER Testing Section (p. 45) Question 1Currently (1) identified ONLY under Section 504 (i.e., do not have current IEPs) or (2) identified with a transitory impairment (i.e., not Section 504 eligible). If the student is not officially classified as any of the above, this question must be left blank. Question 2Complete if the student was provided a testing accommodation during this test administration for any reason. More than one response may be filled for this question. If the student was not provided an accommodation during the test administration, this question must be left blank.

P/P: Special Codes for Answer Sheets (page 46-50) Information RequestedColumns Anticipated Course GradeA Transfer StudentsB Youth Enrichment Zone studentsF (zero) Misadministration (NOTE on p.50)I Achievement LevelsH Students Repeating a Course for Credit and Credit recovery courses J Students Identified as LEP Who Are Not Eligible to Take the English II EOC K STAEL (zero) Absent from MakeupOn the back

General Purpose Header Sheet (page 62) Answer Key CodeTest Answer Key Code Algebra IALG1 BiologyBIOL English IIENG2 Complete: Teacher’s name (Must be the same each time) School Name -Bubble entire name. LEA/school code Answer key code (below) Number of answer documents enclosed

Transcriptions p. 53 One individual transcribes the student’s responses. One individual verifies the transcription. One individual observes the process. All 3 sign the outside cover of the test book. Return Gridded Response sheet for MIB Algebra test takers. Separate the books when you return them to the Testing Department.

OTISS – System for Reporting Test Irregularities Account set up (NC ID) –Approval procedure –Training/manual TC responsibilities –TC submits irregularity

After Testing - Packaging and Returning Materials Return all materials to the Testing Department –All test booklets, EOG, EOC and CE –Unused answer sheets and header sheets –Scrap paper –Graph paper File completed Review of Accommodations Used During Testing forms at the school.