MTE Forecasting and Tracking Workgroup #108 Goal: To have enough of the right type of MTE equipment in the right place at the right time to meet every customers need every time.

RECAP Challenges Lack of awareness of customers future needs – near and long term (rely on history). Lack of knowledge regarding inventory in customers plants/facilities as well as USPS’. Lack of understanding/lack of standardization regarding forecasting needs and inventory management. Misuse of Equipment Theft (sale) of Equipment

RECAP Forecasting Challenges For new buys -- USPS needs to forecast out at least 6 months To move equipment to other sites around the country, USPS needs days notification from mailers. Industry can accurately forecast 8 – 14 days out.

Corrective Actions Forecasting Pilot Subgroup Forecasting Pilot Subgroup Equipment calculator tool complete Equipment calculator tool complete Case Studies for improvement ongoing Case Studies for improvement ongoing Cost requirements for web-based system near completion Cost requirements for web-based system near completion Inventory Reporting Inventory Reporting Equipment Inventory Reporting System (EIRS) has become part of the mail condition report (internal tracking) Equipment Inventory Reporting System (EIRS) has become part of the mail condition report (internal tracking) Exploring External reporting options (web- based system required) Exploring External reporting options (web- based system required)

Corrective Actions Inventory Tracking using Postal One Inventory Tracking using Postal One Continue to stratify postage statement data available through Postal One for the purpose of identifying inventory entered back into BMEU’s by mailers. Continue to stratify postage statement data available through Postal One for the purpose of identifying inventory entered back into BMEU’s by mailers. Exploring use of data available through Surface Visibility to track inventory destined for the MTESC’s. Exploring use of data available through Surface Visibility to track inventory destined for the MTESC’s.

Corrective Action Best Practices Subgroup Best Practices Subgroup Determination made there are NO best practices. Determination made there are NO best practices. Researching content for Best Practices Guideline to be published by late-summer. Researching content for Best Practices Guideline to be published by late-summer. (Includes output from standardization subgroup)

Standardization Subgroup Standardization Subgroup Developed Standardized Customer Ordering Process Developed Standardized Customer Ordering Process Large mailers only Large mailers only Includes MTE Customer Brochure Includes MTE Customer Brochure Process includes a Customer Profile Form Process includes a Customer Profile Form Includes pertinent customer information Includes pertinent customer information Facility location, contact, address, dock requirements, NASS Code, Equipment Facility location, contact, address, dock requirements, NASS Code, Equipment Profile information to be verified/updated annually or if a change order is needed Profile information to be verified/updated annually or if a change order is needed Creates efficiencies when ordering equipment Creates efficiencies when ordering equipment Develops relationship with MTE and Customers Develops relationship with MTE and Customers Provide channel of communication for consistent messaging to customers Provide channel of communication for consistent messaging to customers Corrective Actions

Contingency Subgroup (Complete) Contingency Subgroup (Complete) List of approved equipment alternatives have been determined and published. List of approved equipment alternatives have been determined and published. Contingent upon MTE shortage Contingent upon MTE shortage Contingency Process finalized. Contingency Process finalized. Communication: Communication: BMAU newsletter – May 17 BMAU newsletter – May 17 Postal Bulletin Article – May 24 th Postal Bulletin Article – May 24 th communication to the field – May 24th communication to the field – May 24th Corrective Actions

Communications Subgroup Communications Subgroup Public Awareness (Misuse/Theft) “It’s a Crime” campaign Public Awareness (Misuse/Theft) “It’s a Crime” campaign 2 Articles Published 2 Articles Published 4000 Pallets recovered through 4000 Pallets recovered through $88,000! $88,000! Create Internal/External Campaign (Kits) Create Internal/External Campaign (Kits) Poster will complete package. Anticipated launch within 30 days. Poster will complete package. Anticipated launch within 30 days. Corrective Actions

“Canned” MTE Presentation “Canned” MTE Presentation Under Review Under Review Anticipated completion within 30 days. Anticipated completion within 30 days. Communication plan will be developed for all completed tasks. Communication plan will be developed for all completed tasks. Publish and Educate! Publish and Educate! Corrective Actions

Rate Case/Automation Impacts Subgroup Rate Case/Automation Impacts Subgroup Volunteers still needed Volunteers still needed Industry representatives familiar with rate impacts in mailer behavior Industry representatives familiar with rate impacts in mailer behavior Industry representatives familiar with campaign trends Industry representatives familiar with campaign trends USPS mailing standards representative USPS mailing standards representative USPS rate case specialist USPS rate case specialist USPS Operations requirements representative USPS Operations requirements representative Manager, MTE Manager, MTE Subgroup will evolve into a MTE review committee that meets 2 – 3 times a year. Subgroup will evolve into a MTE review committee that meets 2 – 3 times a year. Corrective Actions

MTE Website (MTESC and local ordering) MTE Website (MTESC and local ordering) Ordering Forms Ordering Forms Inventory Reporting Inventory Reporting Forecasting Tool/Tips Forecasting Tool/Tips Inventory Management (tips & tools) Inventory Management (tips & tools) 2-Way Communication 2-Way Communication Newsletter Newsletter Best Practices Best Practices It’s A Crime Public Awareness Literature It’s A Crime Public Awareness Literature USPS contacts USPS contacts CHALLENGE - $$$ CHALLENGE - $$$ ROI analysis being developed ROI analysis being developed Bringing It All Together