Authority Process & Policy   Advanced CAMP July 9, 2003 Copyright Sandra Senti This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

Vision  Provide a central, shared repository of authority data that can be used across Stanford administrative systems and other enterprise applications which reflects a business view of managing privileges, not a system view.  A University manager wishing to enable staff to do a job should be able to activate privileges together, without needing detailed knowledge of the set of privileges. Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Goals  Simplification of authority policy, management and interpretation.  Consistent application of authority rules and synchronization of administrative authority data across systems.  Integration of authority data with enterprise reference data.  Role-based authority, that is, management of privileges based on job function and assignments rather than attached to individuals. Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Policy Issues  Must have common context across systems  Organizational structure  Eligibility for services  Authority definitions  Must have clear picture of where authority starts and how it is delegated  Must always use the central authority system Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Tools which provide:  Support for scoping of authority to organizational boundaries, i.e. a hierarchy of privileges based on a common definition of organizations.  Support for authority subsystems, like financial authority.  Support for privilege enabling based on departmental affiliation. This provides automatic revocation of privileges when one switches departments or leaves Stanford. Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Tools which support (cont.):  Support for sponsorship of privileges outside home organization, with effective and expiration dates. This supports cases of shared personnel, or temporary retention of duties during transition periods between departments.  Integration with provisioning services to provide automatic activation, deactivation and appropriate notifications to those both assigning and receiving authority. Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Tools which support (cont.):  Support for prerequisites to enabling authority, such as "completed Cost Policy Training".  Support qualifying information, such as dollar limits, to be part of the assigned privileges.  Support for Delegation (extending privileges you have to others) and Proxy (granting temporary "acting for" privileges to cover vacation or other absences). Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Authority Representation Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Definitions  Roles – reusable authority profiles. Common roles can be created through assignment of suitable functions.  Functions - represent common admin activities of a department, division or other University organization. They are defined such that a typical job can be represented as a collection of related functions assigned to a person. Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Definitions (cont.)  Tasks - more specific units of work that go together in support of a function -- register a student, hire a new employee, etc.  Entitlements - units of authority control representing specific operations, which will be translated by the applications into specific access management settings. Entitlements are expressed at the lowest level of resolution that applications and services need to manage access but are not system specific. Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Building & Managing Authority  Driven by the business owner  Iterative process melding business requirements with authority, organization and application definitions  Initial seeding of top level authority  Web-based application to facilitate assignment of authority for managers Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

What’s underneath  New ERP implementations  Automated identity management and service provisioning  A set of registries that manifest the common, aggregated view of person, organization and authority data  Data administration function  Clear management support for the registries as the common integration point Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to:

Questions? Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: Because you may have titles that are two lines, the horizontal red bar is not part of the master slide. You can copy and paste it on each slide or you can choose “Duplicate Slide” from the Insert menu. You may select and reposition the horizontal bar as necessary. Remember, if you have suggestions for improving this template, please send mail to: