Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–1 This is the prescribed textbook for your course. Available NOW at your campus bookstore!

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–2 Planning and Giving Presentations  Topics Discussed:Chapter 7 Types of presentations Qualities of an effective presenter The purpose of your presentation Your target audience Preparing your presentation Giving your presentation Reviewing your presentation

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–3 Types of Presentations Facilitate groups to gain consensus Present project proposals or updates Deliver oral briefings and advice Inform colleagues of workplace procedures Provide one-to-one or group instruction Give formal presentations Design and deliver presentations online Report on team meetings Promote your organisation’s services

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–4 Qualities of Effective Presenters  Be prepared Knowledgeable Organised  Present information clearly Logical Use examples to support or explain  Involve the audience Sound enthusiastic Use a variety of presentation methods Look at the audience Encourage questions

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–5 Planning a Presentation  Determine your purpose Inform Instruct Promote  Identify your audience Clients Colleagues Management  Prepare your presentation Introduction Body Action ending

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–6 Format: Introduction—Body—Conclusion INTRODUCTION—BODY—CONCLUSION IntroductionAttention-getterStory, statistic or question to get the attention of the audience Introductory line‘Today I’m going to tell you about … In my opinion …’ Body3 key points (Maximum of 5) Point 1 How/why/examples related to point 1 Joining sentence or question to introduce point 2 Point 2 How/why/examples related to point 2 Joining sentence or question to introduce point 3 Point 3 How/why/examples related to point 3 Action endingLead in‘To conclude …’ or ‘To sum up …’ Action requiredWhat you want the audience to do as a result of the presentation Memorable storyStory, quote, etc.—similar to the attention getter

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–7 Format: RIPPA RIPPA R Establish the RELATIONSHIP I Give the reader INFORMATION P Persuade POINT BY POINT P Strengthen the argument with a PICTURE A Close by asking for ACTION

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–8 Visual aids  Video recording  Data projector with computer presentation  Overhead projector with transparencies  Handouts, worksheets  Models  Diagrams, charts, posters  Butcher’s paper/flip chart  Whiteboard/blackboard

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–9 Giving a Presentation  Practise and polish  Organise visuals  Check the venue  Organise equipment  Control your nerves  Engage your audience: Integrate visuals Encourage questions Ask for feedback

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–10 Instructing Others  Put people at ease  Find out what people can do  Explain the task and why it is important  Give full and complete directions  Encourage questions  Ask for feedback  Follow-up

Copyright  2003 McGraw-Hill Australia Pty Ltd PPT t/a Communication for Business by Access Series Slides prepared by TAFE NSW—Access Division 7–11 Reviewing your presentation  Self evaluate with a checklist  Ask a work colleague for feedback  Ask participants to complete a short feedback sheet  Check that outcomes were achieved  Observe the participant using the new skill from a training session  Ask for questions