Session 3 CPDP Formulation Process Project for Capacity Development for Implementing the Organic Law at the Capital and Provincial Level (PILAC 2)

Objectives and Content Objective of Session 3: Training participants understand the formulation and management process of the CPDP. Content: 1. Background information 2. Formulation and management of the CPDP 3. Q&A 1

2 Relationship among Guideline, Manual, and Training Materials The revised guideline on the CPDP is an official document confirmed by the Inter-Ministerial Prakas 3514 in October The revised manual on the CPDP is prepared to help stakeholders based on the revised guideline in Training materials are prepared to help stakeholders learn selective important points through exercises. The materials are made based on the revised manual.

3 Nine (9) Principles for the CPDP The CPDP is formulated based on the following principles. Information sharing Transparency Consistency and harmonization General consultative participation Responsiveness to the needs Democratic accountability Socio-economic effectiveness and accuracy Ensuring sustainability of natural resources and the environment Ensuring equity

4 Main Stakeholders of CPDP Capital/Provincial (C/P) council C/P Technical Facilitation committee (TFC) C/P Board of Governors (BOG) C/P Planning Working Group (PWG) Divisions of C/P hall C/P Line departments and units Municipality, District, and Khan councils Civil society organizations Private sector

5 Formulation Process of the CPDP and CPDP Step 1: Preparation and information dissemination of C/P development planning process Step 2: Formulation of the draft CPDP Step 3: Approval and dissemination of the CPDP Step 1: Preparation of the priority project for the CPIP Step 2: Formulation of the draft CPIP Step 3: Approval and dissemination of the CPIP ■ Five-Year Development Plan (CPDP) ■ Three-Year Rolling Investment Program (CPIP)

6 Formulation Procedure: Step 1 Step 1: Preparation and information dissemination of C/P development planning process Step 2: Formulation of the draft CPDP Step 3: Approval and dissemination of the CPDP

7 Step 1: Preparation and information dissemination of C/P development planning process Purpose To prepare instructions on filling out necessary tables by municipalities, districts, Khans, C/P line departments and units, civil society organizations, and the private sector policy guidance of the C/P council development planning calendar data and documents related to the C/P development planning To disseminate process of C/P development planning formulation policy guidance of the C/P council development planning calendar data and documents related to the C/P development planning

8 Step 1: Preparation and information dissemination of C/P development planning process Expected Outputs Table of situational analysis prepared by stakeholders Consolidated table of situational analysis Policy guidance of the C/P council Development planning calendar Other related documents such as Sectoral Scorecard by the C/P, latest C/P profile, and sector data Better understanding on the process and tasks for the CPDP formulation process among relevant stakeholders

9 Step 1: Preparation and information dissemination of C/P development planning process Sub-Step 1-1: Preparation of documents and information 1-1-1: Formulation of development planning calendar 1-1-2: Preparation of the tables of situational analysis of the C/P 1-1-3:Formulation of C/P policy guidance 1-1-4: Preparation of the list of relevant documents Sub-Step 1-2: Meeting for information dissemination of formulating the CPDP

10 Step 1: Preparation and information dissemination of C/P development planning process Formulation of development planning calendar Purpose To prepare the development planning calendar, which is a work plan including activities, timeframes, locations, responsible people, and necessary resources. Participants C/P Council C/P BOG PWG Outputs Development planning calendar

11 Step 1: Preparation and information dissemination of C/P development planning process Formulation of development planning calendar (continued) The sample format of a Development Planning Calendar The development planning calendar above has been approved by C/P council at the meeting on. Chairperson of the Capital/Provincial Council No.ActivityTimeLocationResponsible person BudgetOthers

12 Step 1: Preparation and information dissemination of C/P development planning process 1-1-2: Preparation of the tables of situational analysis of the C/P Purpose To instruct stakeholders to fill the table of situational analysis Participants Representative of the C/P council and concerned committees Representative of the C/P BOG PWG Representatives of the BOG from all MDK in the C/P Representatives of line-departments and divisions in the C/P Representatives of civil society organizations in the C/P Representatives of the private sector in the C/P Other concerned stakeholders as needed Outputs Table of situational analysis Consolidated table of situational analysis

13 Step 1: Preparation and information dissemination of C/P development planning process Formulation of C/P policy guidance Purpose To prepare the policy guidance of the C/P council, which is a fundamental document for guiding the formulation of the CPDP and CPIP Participants C/P Council C/P BOG PWG Outputs Decision on the promulgation of the policy guidance of the C/P council

14 Step 1: Preparation and information dissemination of C/P development planning process Preparation of the list of relevant documents Purpose To prepare the list of relevant documents Participants PWG Outputs Copies of relevant documents List of relevant documents

15 Step 1: Preparation and information dissemination of C/P development planning process Preparation of the list of relevant documents (continued) List of documents Sectoral Scorecard by the C/P C/P Profile Summery information about the C/P by sector Informative documents from development partners who have their development activities in the C/P Big maps (size A0 or A1) for a planning meeting

16 Step 1: Preparation and information dissemination of C/P development planning process Preparation of the list of relevant documents (continued) Previous CPDP Sector development plan Municipality, District, Khan Development Plans Priority activity matrix of the C/P (latest one) Consolidated table of situational analysis

17 Step 1: Preparation and information dissemination of C/P development planning process Sub-Step 1-2: Meeting for information dissemination of formulating the CPDP Purpose: To disseminate the following: Policy guidance of the C/P council Expected tasks and responsibilities of stakeholders in the CPDP formulation Development planning calendar Other relevant documents

18 Step 1: Preparation and information dissemination of C/P development planning process Sub-Step 1-2: Meeting for information dissemination of formulating the CPDP (continued) Participants: Representatives of the C/P council C/P BOG PWG Representatives of councils from all MDK TFC and other committees of the C/P council Representatives of sub-national council association Representatives of civil society organizations in the C/P Representatives of the private sector in the C/P Concerned people as needed Outputs: Better understanding on the process and tasks of the CPDP formulation

19 Formulation Procedure: Step 2 Step 1: Preparation and information dissemination of C/P development planning process Step 2: Formulation of the draft CPDP Step 3: Approval and dissemination of the CPDP

20 Purpose To prepare and formulate a draft CPDP Expected Output Draft CPDP Step2: Formulation of the draft CPDP

21 Step2: Formulation of the draft CPDP Procedure Sub-Step 2-1 Meeting on situational analysis and preparation of the draft C/P development framework Sub-Step2-2 Review, revision and approval of the C/P development framework Sub-Step2-3 Preparation of medium-term expenditure framework Sub-Step2-4 Preparation of M&E framework Sub-Step2-5 Preparation of the draft CPDP Sub-Step2-6 Consultative meeting on the draft CPDP Sub-Step2-7 Review and comment on the draft CPDP by the BOG Sub-Step2-8 Review and comment on the draft CPDP by the TFC

22 Step 2: Formulation of the draft CPDP Sub-Step 2-1: Meeting on situational analysis and preparation of the draft C/P development framework Purpose To discuss and agree on problems, causes, goals, objectives and solutions in the sectors of the C/P. Participants C/P BOG PWG Representatives of C/P line departments and units Representatives of councils from all MDK in the C/P Representatives of civil society organizations in the C/P Representatives of the private sector in the C/P Expected Output Table of prioritized situational analysis Draft C/P development framework

23 Step 2: Formulation of the draft CPDP Sub-Step 2-2: Review, revision, and approval of the C/P development framework Purpose To review, revise, and approve the draft C/P development framework Participants Representatives of the C/P council Committees of the C/P council C/P BOG PWG Stakeholders who have relevant knowledge and experiences in planning Expected Output Approved C/P development framework

24 Step 2: Formulation of the draft CPDP Sub-Step 2-3:Preparation of medium-term expenditure framework Purpose To forecast the future budget expenditure as a basis for translating the CPDP into annual project activities Participants The details will be provided by the Ministry of Economy and Finance. Expected Output Mid-Term Expenditure Framework

25 Step 2: Formulation of the draft CPDP Sub-Step 2-4: Preparation of M&E Framework Purpose To prepare a M&E plan Participants PWG Expected Output M&E plan

26 Step 2: Formulation of the draft CPDP Sub-Step 2-4: M&E plan (continued) M&E Plan Formulation Procedure on implementing M&E In the fourth quarter, the table of M&E and a draft annual report on the implementation of the CPDP are prepared. The BOG evaluates the result, achievement, and impact of the implementation of the CPDP in the last six months of the council mandate.

27 Step 2: Formulation of the draft CPDP Sub-Step 2-5: Preparation of a draft CPDP Purpose To prepare a draft CPDP Participants PWG Expected Output Draft CPDP

28 Structure of CPDP  Decision on the promulgation of the CPDP  Preface  Introduction  C/P Maps  Chapter 1: Socio-Economic Situation  1.1. Socio-Economic Summary Data  1.2. Current situation and challenges  Economic Situation  Social Situation  Land Use, Natural Resource and Environmental, Disaster, and Climate Change Management Situations  Administrative Management, Security and Public Order Situations  Chapter 2: C/P Development Framework  2.1. Development Vision  2.2. Development Goals  2.3. Development Objectives  2.4. Development Strategy  Economic Development Strategy  Social Development Strategy  Land Use, Natural Resource and Environmental, Disaster, and Climate Change Management Strategy  Administrative Management, Security and Public Order Strategy  2.5 Medium Term Expenditure Framework  Chapter 3: Monitoring and Evaluation of the Implementation of the Development Plan  Appendix

29 Step 2: Formulation of the draft CPDP Sub-Step 2-6: Consultative meeting on the draft CPDP Purpose To present the contents of the draft CPDP To collect feedbacks and recommendations to improve the draft CPDP Participants People in council jurisdiction Representatives of the C/P council C/P BOG PWG Representatives of councils from MDK in the C/P Representatives of all sangkats in the C/P TFC and other committees Representatives of civil society organizations in the C/P Other relevant personnel as needed Expected Output Draft CPDP

30 Step 2: Formulation of the draft CPDP Sub-Step 2-7: Review and comment on a draft CPDP by the BOG Purpose To revise a draft CPDP by the C/P BOG Participants C/P BOG Expected Output Revised draft CPDP

31 Step 2: Formulation of the draft CPDP Sub-Step 2-8: Review and comment on a draft CPDP by the TFC Purpose To revise a draft CPDP by the TFC Participants TFC Expected Output Revised draft CPDP

32 Formulation Procedure: Step 3 Step 1: Preparation and information dissemination of C/P development planning process Step 2: Formulation of CPDP Step 3: Approval and dissemination of the CPDP

33 Step 3: Approval and dissemination of the CPDP Purpose To review, approve and disseminate the CPDP for the mandate of the C/P council and use it for preparing the CPIP Expected Output Approved CPDP Dissemination of the content of the CPDP widely to the citizens and stakeholders

34 Step 3: Approval and dissemination of the CPDP Procedure Sub-Step 3-1Approval of the CPDP Pre-work for the C/P council meeting C/P council meeting Tasks after the C/P council meeting Sub-Step 3-2 Publication and dissemination of the CPDP book Publication of the CPDP book Dissemination of the CPDP book

35 Step 3: Approval and dissemination of the CPDP Sub-Step3-1Approval of the CPDP Pre-work for the C/P council meeting Purpose To prepare for the C/P council meeting Participants PWG C/P BOG Planning and Investment Division (PID) of the C/P hall Administrative director of the C/P hall Expected outputs Agenda, Keynote, presentation, invitation letter

36 Step 3: Approval and dissemination of the CPDP C/P council meeting Purpose To review, revise and approve of the final draft CPDP Participants C/P council C/P BOG Relevant stakeholders Expected outputs Approved CPDP

37 Step 3: Approval and dissemination of the CPDP Tasks after the C/P council meeting Expected outputs Revision of the draft CPDP Conformity check on the draft CPDP Decision on the promulgation of the CPDP Relevant stakeholders C/P Council C/P BOG NCDDS MOI Other relevant ministries

38 Step 3: Approval and dissemination of the CPDP Tasks after the C/P council meeting (continued) 1) Revision of the draft CPDP The BOG revises the draft CPDP based on the guidance of the C/P council and submits the draft CPDP to the C/P Governor for review. Then the C/P Governor sends it to the NCDDS. 2) Conformity check on the draft CPDP The NCDDS copies the draft CPDP and sends it to the MOI, MOP and MEF. Review and comment on the draft CPDP is conducted within 30 days starting from the day of receipt of the draft CPDP from the C/P Governor. If there are suggestions to modify the draft CPDP by the MOI, the C/P BOG revises the draft CPDP in accordingly, and submits it to the C/P council for review and re-approval of only the modified parts.

39 Step 3: Approval and dissemination of the CPDP Tasks after the C/P council meeting (continued) 3) Decision on the promulgation of the CPDP After receiving the approval from the C/P council, the BOG shall formulate the decision on the promulgation of the CPDP and submit it to the C/P council chairperson to sign. If necessary, the C/P council can revise the CPDP during the implementation of the development plan based on the request of the BOG.

40 Step 3: Approval and dissemination of the CPDP Sub-Step 3-2 Publication and dissemination of the CPDP book Publication of the CPDP book The BOG arranges the publication of a CPDP book. The book shall be kept at the C/P Hall and the C/P Department of Planning and sent to the MOI, MOP, MEF, and other relevant stakeholders Dissemination of the CPDP book The C/P council advices the BOG to widely disseminate the content of the CPDP to residents and relevant stakeholders. The dissemination of the content of the CPDP shall be conducted through various ways such as the mass media, dissemination meetings, and information boards.

41 Q&A Any questions in relation to the Session 3?

42 Thank You!