Instituto de Plasmas e Fusão Nuclear Instituto Superior Técnico Lisbon, Portugal B. Gonçalves | Lisboa, February 6, 2010 | IST IPFN project lifecycle an insider analyis Bruno Soares Gonçalves

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 2 Management of the IPFN project lifecycle has become crucial Number of projects and tasks has increased Essential keeping track of all project documentation and status Optimize reporting while reducing burden on management structure and reporting preparation periods Cost efficiency Management of project deliverables, e.g. publications, IPR, etc This is just an exercize to start the discussion towards a solution that suits IPFN needs Rational

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 3 IPFN projects life cycle

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 4 Well established workflows and procedures Centralized and coordinated databases and software tools –Document management system –MGP –Assiduity Standardize forms –Project summary –Manpower summary –Financial information –Purchase order What is required

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 5 Proposal phase

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 6 Contract signature phase

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 7 Project opening phase

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 8 Execution phase

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 9 Reporting phase

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 10 Closing phase

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 11 Publications management Requires Publication database User interface (pinboard) Established workflow and procedures Publications management has a broader scope than the project management and should incide over the whole organization

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 12 IPR monitoring Aim: This methodology will provide a continuous monitoring of project activities to indentify the deliverables capable of the generation of IPR. The validation procedure will assess the IPR value of each deliverable. I ST Legal department crucial for help the process of applying for patent or other statutory intellectual property rights. I PR management will be systematically followed to protect the rights of IPFN If a patent or other statutory intellectual property rights are conceded,

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 13 The developed procedure probes all project deliverables to identify valuable IPR: Patents and patent applications Utility models Software Data and databases Copyrighted work Requires Database Workflow and procedures IPR management system

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 14 IPR management system

Author’s name | Place, Month xx, 2007 | EventB. Gonçalves | Lisboa, February 6, 2010 | IST 15 Thinking about organization Still thinking….