Electronic Surcharge Payments

Finance Team Theresa Kinney, Financial Manager Patrice Hall, Business Analyst Sydne Kersey, Data Analyst 2

Fee 0.39% Program Budget is self-contained; NASA SEWP receives no funding from NASA’s Budget  Fee should be included in product pricing and not a separate line item Effective March 2 nd,

Surcharge Payment Process Quarterly payment required – Per the contract all Contract Holders are required to pay all surcharge amounts collected from the customers on a quarterly basis. (A (e)) Notify SEWP of the Electronic payment MUST have your unique Customer Number to enter payment Contract Holder must provide Surcharge Backup – Softcopies for the backup must be sent to: **Excel worksheet is the preferred softcopy backup** 4

Basic Information   Click on Pay NASA in the right hand column 5

Basic Information  Select Goddard Space Flight Center and Direct as transaction type 6

Entering Card Information  Must fill out Bill or Debt ID Number with unique customer number and other required fields 7 Receive your Customer Number from the SEWP Financial Office. This number must be correct when typing it into Pay.gov or it will NOT be recorded correctly and funds could be lost.

Entering Account Information  Must fill out Bill or Debt ID Number with Unique Customer Number and other required fields 8

Submitting Payment Submit payment Notify SEWP Program Office of payment Call / Confirmation Confirmation number (example #106XXXX) Copied on Confirmation through Pay.gov Send Softcopy of Back up to 9

Sending Confirmation 10

Subject: Pay.Gov Payment Confirmation Your payment has been submitted to Pay.gov and the details are below. If you have any questions or wish to cancel this payment, you will need to contact the NASA Shared Services Center at (877) Application Name: GSFC Accounts Receivable Collection Pay.gov Tracking ID: 25XX105X Agency Tracking ID: 106XXXX Account Holder Name: XXXXXXX Transaction Type: ACH Debit Transaction Amount: $X.XX Payment Date: Jan XX, 2013 Account Type: Business Checking Routing Number: 0000XXXXX0000 Account Number: ************XXXX Transaction Date: Jan XX, :19:35 PM Total Payments Scheduled: 1 Frequency: OneTime Payment Date: 01/01/2013 Contact Telephone Number: XXX.XXX.XXXX Bill or Debt ID Number: 108XXX Contract/PO Number: Travel Authorization Number: Type of Debt (i.e. Payroll, Salary, FOIA, Other): SEWP Fee THIS IS AN AUTOMATED MESSAGE. PLEASE DO NOT REPLY. from Pay.gov to SEWP 11 Confirmation Number

Sample Backup Report SEWP Tracking Number (STN)Order NumberTotal Dollar AmountTotal Surcharge Fee F-0227 $ 122, $ F-0275 $ 146, $ Total Surcharge Payment $ 1,748.72

Surcharge Reporting Quarterly Surcharge payment backup reports Information that is requested on these reports SEWP Tracking Number: STN Agency Order number: NASA1234 Total Dollar Amount of order: $30,000 Surcharge amount Collected: $ The contract requires the SEWP Tracking Number or the Agency Ordering Number 13

Surcharge Statements Surcharge Statements from the SEWP Office Finance Application available on the Contract Holder Only Page(CHOP) – limited access Statements can be downloaded from the Finance Application for SEWP V only. 14

Contact Information Theresa Kinney – SEWP Financial Manager (301) – 15

Questions??? 5/19/15 Revision