Reference Management Software at UVa Selection & Support Choices Beth Blanton-Kent Kay A. Buchanan A Presentation For “Not For Geeks Only” February 27, 2007 UVA University Library

Reference Management Software Supported at UVa

Sample Selection Criteria for ITC & Libraries Cost per user Terms of license Cost of managing Site License Availability Patron Demand Politics Support Issues : Who, What, When Open Source vs. Proprietary Portability Interoperability with databases & online catalog Web version vs standalone Track record of Vendor- will they still be here tomorrow Ongoing costs Ease of Use by Patron Ability to create citations for all formats Projects needing support Cross-platform compatibility

Current Support for RefWorks RefWorks –UVA Site License brary/wdc-lib/services/computing/software.cfmhttp:// brary/wdc-lib/services/computing/software.cfm RefWorks Videos Database Subject pages User Education page, Online Tutorials

Current Support for EndNote Standalone Individuals must purchase the software University Library ndnoteoverviewindex.htm Health Sciences Library wdc-lib/services/computing/software.cfm#biblio

Reference Management Software: Desirable Functionality 1.Downloads citations from databases into software automatically… if not … 2.Allows user to input a citation manually 3.Allows user to enter and save Notes 4.Allows user to access full text from within software

Functionality (continued) 5.Supports a “search” functionality of all records 6.Creates correct citation automatically 7.Allows multiple users to access 8.Allows user to export and import results to other reference management software

The Future and Reference Management Software

We Consulted Experts…

There Will Be More Contenders… SIXPACK Bibliography and Reference Manager

We expect that future improvements in the features and capabilities of these products will parallel the needs and expectations of the growing user base, for example -- inport audio citations and the audio itself We expect library staff will spend more time not simply in teaching users how to search databases, but in helping this growing population of end-users to manage their search results with bibliographic software packages. What Will the Future Bring?

We expect that we will run out of time about right now THANKS!!!

JUDY MATTHEWS We have come a long way, fortunately, since the days when 'bibliographic citation management' amounted to anxious graduate students shuffling decks of grubby index cards. In the early 1980s, pioneering PC-based products such as SciMate and ProCite began to liberate students, researchers and librarians from the enormous amount of drudgery entailed in the tedious process of creating and manipulating bibliographies. As miraculous as they seemed nearly two decades ago, however, those early software packages are clunky dinosaurs in comparison with today's products. Importing and exporting functions have been vastly improved and streamlined, expanding the universe of databases from which users can now quickly capture, manipulate and print citations in an extensive variety of formats. Most users are delighted with the extent to which today's software anticipates and handles the many wearisome details of citation formatting and database management. Further, most citation management products now offer cross-platform compatibility. They are also responding to the Web publishing revolution, providing the capability to export citations in HTML format and thus enabling users to make an almost seamless transition to Web documents. Librarians have long made use of bibliographic citation management programs and used them to organize the results of commercial database searches, usually conducted for users for a fee. In the past several years, however, we have entered a new era of availability of databases for direct use by students, researchers and the public. Memories of the days of scheduling an appointment with a librarian to perform a negotiated search are fading fast as users perform their own searches. As a result, many librarians now find themselves spending an ever-increasing amount of time on training, not simply in teaching users how to search databases, but in helping this growing population of end-users to manage their search results with bibliographic software packages. Librarians expect that future improvements in the features and capabilities of these products will parallel the needs and expectations of this growing customer base. Eight Ones to handle audio files