Integrating the British library: implementation of Aleph 500 Alan Danskin Data Quality & Authority Control Manager. Sistema integrado de gestión bibliotecaria:

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Presentation transcript:

Integrating the British library: implementation of Aleph 500 Alan Danskin Data Quality & Authority Control Manager. Sistema integrado de gestión bibliotecaria: motor de cambio 24th September 2008, Biblioteca Nacional, Madrid.

2 The British Library - Locations St Pancras, LondonBoston Spa, W. Yorks. Colindale, London Humanities Reading Room

3 British Library British Museum Dept. of Printed Books National Reference Library of Science and Invention National Central Library British National Bibliography National Lending Library for Science and Technology India Office Library and Records British Institute of Recorded Sound National Newspaper Library

4 WLNICARUS SPACE BLC edit LOCAS BLAISE Catalogue Bridge SPIS BLPC StP. OPAC Legacy systems (simplified) FINANCE PALAS Acquisitions Systems ABRS DSC Systems SPHOA

5 Legacy architecture Complex architecture Complex dependencies Bureau Service High support costs Obsolete hardware/software High risk No UNICODE support Poor user experience Lack of agility Constraint on collaboration Low web profile Redundancy and duplication of data in silos Catalogue maintenance expensive and difficult

6 ‘Vision’ for Integrated Library System Simplifies BL technical architecture Interfaces between different parts of BL Uses international standards Open to external user systems

7 Guiding principles for ILS ‘Off the peg’, unmodified package BL will modify business processes around the package ‘Satellite’ systems only when impossible for ILS to provide business need Priority to acquisitions, cataloguing and OPAC (but take account of document supply)

8 ILS Programme Procure and implement package Migrate data from legacy systems Develop interfaces ‘Satellite’ systems (if any) External systems Modify business processes Wind-down legacy systems Future developments

9 ILS Project Timeline 23 April 2002 Advert placed in OJEC (Official Journal of the European Community) 14 May 2002 DCMS accepted ILS Business Case 20 Dec 2002 Contract signed with Ex Libris 22 March 2004 First new record added to ILS 1 June 2004 Internal processing starts on ILS 29 June 2004 Reading rooms live using ILS OPAC 7 September 2004 Web OPAC live using ILS July 2006 Aleph Version 17 Upgrade

10 Some implementation statistics 16 Legacy systems replaced staff trained 75.3 million records migrated 12 million UKMARC records converted to MARC 21 5 character sets replaced by UNICODE £1,000,000 p.a. saved on external systems costs

11 Transformative experience Profound change to public view of collections Re-engineering of collection processing Previously by function Now separate workflows for monographs & serials Re-use of data Investment in catalogue maintenance and data enhancement LC/NACO name authority alignment Deduplication Retrospective conversion Integration of digital collections

12 Derived cataloguing strategy

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14

15

16 Access to full text digitised resources

17 Access to full text of electronic resources

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19 Quality assurance

20 Retrospective catalogue conversion Aleph implementation

21 Out of scope Circulation module not implemented Import/Export Satellite systems Archives and manuscripts Shelfmarking

22 What’s next Integrated search interface ILS Archives and Manuscript Sound recordings Aleph Version Upgrade Decision pending on implementation in late 2009 ILS Contract Expires in 2012

23 Conclusion Motor for change Huge volume of work Substantial financial savings Ongoing costs Created new opportunities