11 CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES Chapter 6

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES2 OVERVIEW  Connect to local and network print devices  Manage printers and fax devices  Manage print jobs  Control access to printers  Connect to an Internet printer  Connect to local and network print devices  Manage printers and fax devices  Manage print jobs  Control access to printers  Connect to an Internet printer

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES3 A BRIEF HISTORY OF DESKTOP PUBLISHING 1984  Apple introduces the Macintosh computer 1984  Adobe releases PostScript 1985  PostScript is adapted to Apple’s LaserWriter 1985  Aldus PageMaker for the Macintosh Computer is released 1987  PageMaker for IBM PC-compatible is released 1984  Apple introduces the Macintosh computer 1984  Adobe releases PostScript 1985  PostScript is adapted to Apple’s LaserWriter 1985  Aldus PageMaker for the Macintosh Computer is released 1987  PageMaker for IBM PC-compatible is released

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES4 WINDOWS XP PRINTING TERMINOLOGY  Print device  Printer  Printer port  Print server  Printer driver  Print job  Print device  Printer  Printer port  Print server  Printer driver  Print job

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES5 ADDING PRINTERS  Must be Power User or Administrator  Use Add Printer Wizard  Select port and printer driver  Share printer  Must be Power User or Administrator  Use Add Printer Wizard  Select port and printer driver  Share printer

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES6 ADDING PRINTERS (CONTINUED)

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES7 NETWORK INTERFACE PRINTERS  Added as a “local” printer  Use network interface ports 1. Standard TCP/IP printer port 2. LPR printer port  Used primarily for workgroup printing  Added as a “local” printer  Use network interface ports 1. Standard TCP/IP printer port 2. LPR printer port  Used primarily for workgroup printing

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES8 NETWORK INTERFACE PRINTERS (CONTINUED)

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES9 NETWORK PRINTERS  Attached to a print server  Managed by server’s administrator  Might require appropriate permission  Attached to a print server  Managed by server’s administrator  Might require appropriate permission

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES10 NETWORK PRINTERS (CONTINUED)

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES11 NETWORK PRINTERS (CONTINUED)  There are three ways to connect a network printer:  Add Printer Wizard  Point and Print  NET USE command  There are three ways to connect a network printer:  Add Printer Wizard  Point and Print  NET USE command

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES12 SEARCH ASSISTANT

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES13 INTERNET PRINTING  Uses Internet Printing Protocol (IPP)  Uses URL to designate printer address  Can use permissions from server to control access  Uses Internet Printing Protocol (IPP)  Uses URL to designate printer address  Can use permissions from server to control access

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES14 INTERNET PRINTING (CONTINUED)

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES15 FAX SUPPORT  Windows XP supports desktop faxing  Fax/modem installed as a hardware device  Fax Services installed in Add/Remove Programs  Fax device managed as a printer  Windows XP supports desktop faxing  Fax/modem installed as a hardware device  Fax Services installed in Add/Remove Programs  Fax device managed as a printer

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES16 MANAGING PRINTING SERVICES  Share local printer with networked systems  Manage access to shared printers  Manage print jobs and job priorities  Share local printer with networked systems  Manage access to shared printers  Manage print jobs and job priorities

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES17 REQUIREMENTS FOR PRINT SERVING  At least one computer to operate as the print server  Sufficient random access memory (RAM)  Sufficient disk space on the print server  At least one computer to operate as the print server  Sufficient random access memory (RAM)  Sufficient disk space on the print server

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES18 PLANNING FOR PRINT SERVING  Determine users’ printing requirements  Determine company’s printing requirements  Determine the number of print servers required  Determine where to locate printers  Determine users’ printing requirements  Determine company’s printing requirements  Determine the number of print servers required  Determine where to locate printers

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES19 SHARING PRINTERS  Share printers during installation  Share existing printers  Change and manage shared printers  Share printers during installation  Share existing printers  Change and manage shared printers

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES20 SHARING DURING INSTALLATION

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES21 SHARING EXISTING PRINTERS

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES22 INSTALLING ADDITIONAL PRINT DRIVERS

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES23 PRINTER POOLS

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES24 MANAGING PRINTER PERMISSIONS

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES25 MANAGING PRINTERS  Setting printer priority  Setting printer schedule  Assigning forms to paper trays  Setting a separator page  Setting printer priority  Setting printer schedule  Assigning forms to paper trays  Setting a separator page

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES26 PRINTER PRIORITY

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES27 PRINTER SCHEDULING

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES28 ASSIGNING FORMS TO PAPER TRAYS

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES29 WEB BROWSER PRINTER MANAGEMENT

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES30 MANAGING DOCUMENTS

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES31 TROUBLESHOOTING PRINTING

Chapter 6: CONFIGURING AND MANAGING PRINTERS AND FAX DEVICES32 SUMMARY  Only Administrators and Power Users can add printers.  Sharing a printer makes it available to network users.  Active Directory client computers can search for printers.  Use permissions to control who can use a printer.  Manage priority and schedule to optimize printer use.  Use the Printing Troubleshooter to fix printing problems.  Only Administrators and Power Users can add printers.  Sharing a printer makes it available to network users.  Active Directory client computers can search for printers.  Use permissions to control who can use a printer.  Manage priority and schedule to optimize printer use.  Use the Printing Troubleshooter to fix printing problems.