Advanced Secure Technologies Secure Document Technologies

Company Overview Founded 2004 Secure Document Technologies Secure Software, Printers & Paper Key Markets –Universities –Professional Bodies –Awarding Bodies (Vocational) –Legal Sector –Local Government –Finance & Insurance Companies

WORKING WITH UNIVERSITIES

Degree Documents Stop fraud Streamline processes Improve access to documents

Student Experience Study progress Employability Alumni

– THE ISSUE? FRAUD

Who commits fraud? 10/80/10 rule Trusted individuals Men commit 75 % of all offences Losses caused by senior people are 16 times higher

Technology Internet Computers Colour Printers Software

Degree Document - Fraud Risk Illegal Counterfeiting –Print reproduction, Colour Copying Document alteration –Grades –Dates –Names

Document Fraud Fraud increasing Global Websites selling “Fake Certificates” UK University loses - £500,000 due to forged documents

HEADLINES

– TYPICAL PROCESS DEGREE DOCUMENTS

TEMPLATE PAPER Address Label PRINT Certificate Letter DATA Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K This is to certify Has been awarded Date LINK MERGE This is to certify STUDENT A Has been awarded DEGREE Date 25 th July 2015 PRINT Transcript Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Summary of modules & marks Date LINK MERGE STUDENT A Date 25 th July 2012 PRINT Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Dear Please find enclosed your certificates LINK MERGE Dear Student A Please find enclosed your certificates PRINT Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Address Details LINK MERGE Student A ADDRESS PRINT

High workload In-efficient Quality control

- FIT FOR USE? DEGREE DOCUMENTS

Paper based only Limited online resources –Re-prints –Secure document sharing –Verifications –Amends

DIGITAL CERTIFICATES SYSTEM

Digital Certificates System Secure papers Secure software solution Secure laser printer

- STANDARD HIGH SECURITY SECURE PAPER

Secure Paper Developed specifically for the HE Sector Secure Document Range –Parchments –Certificates –Transcripts –Diplomas –Official Letters

High Security as standard –Anti-counterfeit –Anti-alteration Overt & Covert Features Secure Paper Technologies

- SECURE SOFTWARE SYSTEM DIGITAL CERTIFICATES

Digital Certificates Secure system for the issue and control of degree documents Desktop application for registry team Web portal for students & graduates

Connecting University – Graduates – Employers

Core functionality Document templating tool Secure laser printing Secure eDocument issuing Online eDocument portal

Secure Documents Parchment Transcript Certificate Diploma Award letter Admission Letter Student Status Letter Official Letter Bank Account Letter Debt Letter - Interim and Final Documents

DOCUMENT TEMPLATING

Document Templating Developed for non-technical users Microsoft Word User permission access Version control – e.g. signatures Full audit trail

DIGITAL CERTIFICATES - PROCESS

Single Process AND PUBLISH

Digital Certificates Batch laser print & digital documents Single operation Direct link between printed & digital documents Cost savings Reduced waste Improved quality

SECURE PROCESSES

Multiple layers of security Ensure genuine secure documents Protect all stakeholders

Digital Certificates System Digital Certificates System Typically installed on the university’s own infrastructure Access restricted to university staff Network permissions control access Audit log of key activities

Digital Certificates Database USB Licence Key Physical control Prevents unauthorised access to Digital Certificates application

Digital Certificates Database Username & password Prevents unauthorised access to Digital Certificates application Username determines permissions in application Audit record against username

Digital Certificates Database Chip & Pin Chip & Pin Card Pin number Required for print and digital documents

Digital Certificates Database SMART VERIFY™ Secure QR Code Prevents tampering of printed and electronic documents Smartphone checking

Digital Certificates Database Secure laser documents Secure papers Anti-counterfeit Anti-alteration Secure Number

Digital Certificates Database Secure electronic documents Security background Secure pdf Flattened pdf Watermarked Secure Number

Digital Certificates Database Web portal Documents only valid within portal Registration required to access documents Students/Graduates grant permission

Digital Certificates Database Digital Certificates Holistic system Multi-level security

ONLINE eDOCUMENT PORTAL

Home Page

View eDocuments Share eDocuments Order re-prints Notify errors Online payment

HOW A GRADUATE SHARES THEIR DEGREE DOCUMENTS?

Home Page Branded to your University Graduate registers or logs in

Graduate logged-in Graduate selects authorise 3rd party

Authorise employer Graduate enters employers address, chooses expiry date and clicks add

Employer approved sent to employer, authorisation confirmed. Awaiting employer to register.

Employer registers Employer registers to gain access to web app. University captures employer details

Employer registered Employer account registered

Employer logged in Shows approved graduate account Payment is required before viewing document

Payment required Online payment University sets amount charged Payment uses university payment service Income 100% for university

View eParchment

University of Dundee

University of Portsmouth

University of Central Lancashire

University of Kent

Case Study – University of Kent Holistic system for degree security Historic graduate data –Migrated 45 years Online portal for all of these records Self-service – students & graduates Reduced workload – 70% Improved graduate service Increased contact with Alumni

Day 2Day 3Day 7Day Day 14Day 31 GraduatesEmployers Day 90 Connecting Universities, Graduates & Employers

MILLENNIUM

Millennium Support