6/3/20161 Document Title: Agenda and Admin for IEEE Meetings on August 2014 Document Date: 21 August 2014 Document No: agen Author’s NameAffiliationAddressPhone Matthew ShermanBAE SystemsWayne, Notice: This document has been prepared to assist IEEE DySPAN-SC and its Working Groups. It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in6 form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein. Release: The contributor grants a free, irrevocable license to the IEEE to incorporate material contained in this contribution, and any modifications thereof, in the creation of an IEEE Standards publication; to copyright in the IEEE’s name any IEEE Standards publication even though it may include portions of this contribution; and at the IEEE’s sole discretion to permit others to reproduce in whole or in part the resulting IEEE Standards publication. The contributor also acknowledges and accepts that this contribution may be made public by IEEE DySPAN-SC. Patent Policy and Procedures: The contributor is familiar with the IEEE Patent Policy and Procedures including the statement "IEEE standards may include the known use of patent(s), including patent applications, provided the IEEE receives assurance from the patent holder or applicant with respect to patents essential for compliance with both mandatory and optional portions of the standard." Early disclosure to IEEE DySPAN-SC and its Working Groups of patent information that might be relevant to the standard is essential to reduce the possibility for delays in the development process and increase the likelihood that the draft publication will be approved for publication. Please notify the Chair as early as possible, in written or electronic form, if patented technology (or technology under patent application) might be incorporated into a draft standard being developed within the IEEE DySPAN-SC Committee. If you have questions, contact the IEEE Patent Committee Administrator IEEE Contribution Doc #: agen

Draft Agenda This is a tentative agenda for during the 11th General Meeting of IEEE DySPAN-SC in Piscataway NJ on August 25-28, 2014 Note that agenda items may be replanned during the meeting and pulled forward to earlier slots if possible to accelerate the schedule Additional agenda items may be added as well (most likely towards the end) Updated agendas will be posted to Mentor as available during the week 6/3/2016Doc #: agen2

Electronic Meeting Support Electronic meeting support will be via JoinMe Join the meeting: On a computer, use any browser with Flash. Nothing to download. On a phone or tablet, launch the join.me app and enter meeting code: ieeesa_matthew.sherman Join the audio conference: Dial a phone number and enter access code, or connect via internet. By phone: United States - Hartford, CT United States - Los Angeles, CA United States - Thousand Oaks, CA Access Code # Other international numbers availablehttps://join.me/ieeesa_matthew.shermanjoin.me app Other international numbers available All meeting material should be posted in advance on Mentor 6/3/2016Doc #: agen3

Draft Agenda – Mon 25 August /3/2016Doc #: agen4

Draft Agenda – Tues 26 August /3/2016Doc #: agen5

Draft Agenda – Wend 27 August /3/2016Doc #: agen6

Draft Agenda – Thurs 28 August /3/2016Doc #: agen7

Approval of Agenda Motion to approve Agenda contained in TBD Mover: Second: 6/3/2016Doc #: agen8

Voting and Attendance Rules For attendance credit – Must register and pay meeting fee Will check after meeting to confirm registration – Have participation noted by secretary To vote – Must be member See chair for details on how to become member – Must be registered Honor system 6/3/2016Doc #: agen9

Current Membership 6/3/2016Doc #: agen10 WG Status Voting memberFirst NameLast NameAffiliation 10 Total TBP

Participants, Patents, and Duty to Inform All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. – Participants [Note: Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2]: “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents – “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents) – The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group – Early identification of holders of potential Essential Patent Claims is strongly encouraged – No duty to perform a patent search Patent Slide #1 6/3/2016Doc #: agen11

Patent Related Links All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development. Patent Policy is stated in these sources: IEEE-SA Standards Boards Bylaws IEEE-SA Standards Board Operations Manual Material about the patent policy is available at Patent Slide #2 If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at or visit This slide set is available at 6/3/2016Doc #: agen12

Call for Potentially Essential Patents If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: – Either speak up now or – Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or – Cause an LOA to be submitted Patent Slide #3 6/3/2016Doc #: agen13

Other Guidelines for IEEE WG Meetings l All IEEE-SA standards meetings shall be conducted in compliance with all applicable laws, including antitrust and competition laws. l Don’t discuss the interpretation, validity, or essentiality of patents/patent claims. l Don’t discuss specific license rates, terms, or conditions. l Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings. l Technical considerations remain primary focus l Don’t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets. l Don’t discuss the status or substance of ongoing or threatened litigation. l Don’t be silent if inappropriate topics are discussed … do formally object See IEEE-SA Standards Board Operations Manual, clause and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details. Patent Slide #4 6/3/2016Doc #: agen14

Minutes for approval Motion to approve WG minutes contained in TBD Mover: Second: 6/3/2016Doc #: agen15

Process to make informal draft a standard WG Electronic Ballot ( Anticipate 30 days) Comment resolution ( Anticipate 30 days) Recirculation ( 15 days Min) Motion to Sponsor Ballot / Approval by DySPAN-SC Sponsor Ballot (Anticipate 30 days) Comment resolution (Anticipate 30 days) Recirculation (15 days min) Approval by Standards Board (10 days) – Typically done at Face to Face meeting REVCOM + SASB 6/3/2016Doc #: agen16

Rules to ballot document for WG Draft No specific guidance, but Chair recommend basing on rules for Sponsor ballot… 9.3 Actions Requiring Approval by two-thirds Vote. The following actions require approval by two-thirds vote: – a) Approval of change of the working group scope – b) Approval to move the draft standards project to the Sponsor for IEEE Standards Sponsor ballot 6/3/2016Doc #: agen17

Example Motion to Conduct WG Electronic Ballot Motion to instruct the WG Chair to conduct an 30 day WG Electronic Ballot to adopt DCN as the WG Draft for and collect comments on the draft as part of the ballot. Mover: Second: 6/3/2016Doc #: agen18