Materials Coordinators’ Training

Prefix 155 QMP Summary Report, Preparation Guide

Where are QMP Summary Templates? In Pantry files (as applicable per Region) From Regional Materials Staff  Materials Engineer  Materials Coordinator  or IAP Specialist

Locating a QMP Summary Template in Pantry Open the current year’s Pantry –Locate and open the “Statewide Forms” folder –Locate the MS Word documents labeled “XXXXXXXXTemplate” (where the X’s represent the type of summary being created - for example: “HMAMixtureSummaryTemplate”) –Open the relevant template

Pantry Software example:

Completing/Editing a QMP Summary Template in MS Word Once the template is open, answer each question by typing in the requested/needed data Remove the “Yes / No / N/A” that does not apply Elaborate on any item that may come in to question during a materials review or audit For additional guidance, some regions also have examples of completed summaries in their region specific folders in Pantry

Blank summary template example:

Completed summary form example:

Transferring the MS Word Template into MIT Once the information has been entered into the template, transfer of this information to the MIT/MTS is required Highlight the whole body of the text with the cursor/mouse Right click on the highlighted area Select “copy” from the pop-up

Transferring to MIT (continued) Open the MIT program Click on “Create / Edit Test” from the drop down menu option

Transferring to MIT (continued) From the pop-up selection box, double click on “155 - Miscellaneous Materials” or single click & choose “Continue”

Transferring to MIT (continued) Complete the sample card In the “Test Type” box choose “V – Verification” In the “Material” box enter “QMP __________Summary - ___________” –The first blank indicates the specification –The second blank indicate the details Examples: “QMP Base Aggregate Summary – ¾ inch dense” or “QMP Ancillary Concrete Summary - ABC Contractors”

Transferring to MIT (continued) Next, click on the “Test Data” tab First left click then right click on the empty body of the report below the words “Test Description” Choose “Paste” from the pop-up box Minor editing may need to be done Save your report

Your QMP Summary is now complete. Be sure to verify & upload.