Property Records Industry Association 3 Ws of the UNS Workgroup Uniform Document Numbering 1 st Presentation PRIA Winter Symposium March 2, 2011

Property Records Industry Association What are the 3 Ws? Why we created the workgroup What we have done so far RJID (recording jurisdiction identification) Document numbering standard GIS and Tax Where we are going (our vision)

Property Records Industry Association History Need for a centralized table for each recording jurisdiction Standardization of document numbering systems Enhancements such as GIS or Tax

Property Records Industry Association What have we done so far? Creating 1 st draft of whitepaper Created table of all recording jurisdictions across the county Possible layout for a uniform document numbering system GIS

Property Records Industry Association Where are we going? Vision Recording jurisdiction identification What are they? Why do they matter? Document numbering GIS / Tax

Property Records Industry Association Recording Jurisdiction Identification Usage Title Search LOS/ Servicing Recording Jurisdiction

Property Records Industry Association What’s a RJID look like? 2 letters for the state 3 digits for the individual jurisdiction Example: MN035, FL067, TX142

Property Records Industry Association Existing Solutions for RJID? FIPS Codes are not sufficient Recording at township level not covered Some counties have multiple offices MISMO Tax Entity Identifier being analyzed 27,495 entities in this list

Property Records Industry Association Geo-based parcel numbering GIS community looking at standardized parcel numbering ECCMA exploring a global “serial number” Existing recommendations built on State assigned numbers for counties & municipalities Surveying section, town & range numbers

Property Records Industry Association Document Number Proposal Lead with RJID Add calendar year Add sequential number of 7 digits; show the leading zeros Example: MN

Property Records Industry Association What are the issues? Already have multiple numbering systems in place in my jurisdiction How many character spaces do we need anyway? Why do we need this? The sacred jewels = the recording number

Property Records Industry Association More Issues to Consider Document number = part of the torrens system certificate; changing numbers could impact the past certificates How do you transition from what we’ve been using? Go forward only? Go back?

Property Records Industry Association The Conversation Begins Join the workgroup! Tell Jeff Carlson, Kay Wrucke or Stevie Hughes Kendrick that you want to play in order to have a say!