Go CATS!!!

KAHC-KYTC Joint Meeting March )Construction Information on Web 2)Formal Acceptances 3)Final Pay Estimates 3\16\07

Construction Main Page 3/15/07

Payment Files on web Project Information:

Payment Files on web (continued) Pay Estimates Posted after check sent to e-mars. Takes 2-3 business day for check and EFT to arrive.

Payment Files on web (continued) General information: RE, District, Prime Contractor, Location Dates: Began, Completed, Formal Money: Total paid to date, Paid this Estimate, Stockpile, etc.

Payment Files on web (continued) Change Order History with approval dates Contract and Line Item Adjustments Pay Items To Date and This Estimate

Payment Files on web (continued) Pending Pay Estimates After Level 4 Sitemanager approval before- passed to e- Mars accounting system. Note, sorted by Construction Procurement ID number

Payment Files on web (continued) Daily Work Reports (DWR) At same time as pending estimates (every two weeks)

Payment Files on web (continued) Daily Work Reports (DWR) At same time as pending estimates (every two weeks) CSV file will open in Excel. Information includes: Date work done, quantity, Location, Month & Year for Fuel & Asphalt Adj, Contractor recorded by RE office as doing work.

Fuel & Asphalt Adjustments Monthly updates after 10 th of the month

PR-47 Needed for Formal Acceptance!! FHWA PR-47 ms/pr47.pdfhttp://transportation.ky.gov/construction/for ms/pr47.pdf Needed at end of Federal aid projects

Average Bid Price Reference for cost of bid items

Construction and Materials Contact Phone Numbers Updated last on 1/22/07

Formal Acceptance Date all corrective works successfully completed. If no corrective work required this date is completion date. Project Engineer should not submit for FINAL payment until Formal Acceptance is made. Central Office Construction issues a Formal Acceptance Report:

Formal Acceptance Contractor/Project Engineer On March 15, there were 112 projects totaling $5,000,000 in Demobilization needing Notice that Corrective work to be completed. List on web: By District: By Contractor: Updated weekly. If project has Corrective work completed but still on the list, notify your Project Engineer to get resolution

Formal Acceptance Project Engineer/District Office We (KYTC) still have a lot of projects with Formal Acceptance awaiting final check in District Office. With our BILLION dollar letting, we need to get Finals checked & submitted ASAP. Contractor should receive 25% demob upon Formal, 50% when sent to District Office for Checking with 25% remaining on Pay Final Estimate.

Final Payment Formal Acceptance must be made. This means all inspections completed and corrective work if needed has been done.. Project Engineer must check final pay quantities and submits to District Office. After DO review sent to Central Office for final check and submittal of Final Release

Final Payment Need Final Release signed by contractor to make timely final payment. After 60 days, if Final Release not returned and no other correspondence to Director of Construction, Final Payment made per Official Order. In other words if contractor would like Final payment in a timely manner, send back the Final Release ASAP.

Final Payment Sent from Final Estimate Section needs notarized signature and returned in timely manner.

Final Release to Payment Once final release received, the payment is sent with next batch. KYTC pays every two weeks. List of Contractors and Average time it takes to get a Final Release returned ContractorAverage Sent to Received date JOHN T KING4.00 JONES & BOURLAND INC7.00 RAY L GOSSETT8.00 ROE ENTERPRISES INC9.33 BURTON PAVING INC10.00 SWARTZ MOWING INC10.30 BIZZACK INC11.00 OPPELT INC11.00 AERO-MARK INC DBA THE AERO GROUP LTD11.50 GADDIE-SHAMROCK LLC11.77 MUDD FARM INC12.00 ARROW ELECTRIC COMPANY INC13.00 HORNE & TRAMEL CONSTRUCTION COMPANY13.00 JIM SMITH CONTRACTING COMPANY LLC13.44

Final Release to Payment List of Contractors and Average time it takes to get a Final Release returned reverse order ContractorAverage Sent to Received date ELMO GREER & SONS LLC MARK SWARTZ DBA SWARTZ ENTERPRISES BARRETT PAVING MATERIALS INC WOS SHELBYVILLE ASPHALT COMPANY LLC MAGO CONSTRUCTION COMPANY LLC VIMAS PAINTING COMPANY INC GEORGE B STONE COMPANY LLC EATON ASPHALT PAVING CO INC AND HORNBACK CONSTRUCTION COMPANY INC75.00 NALLY & GIBSON GEORGETOWN LLC D/B/A75.00 L-M ASPHALT PARTNERS LTD D/B/A69.67 CLAY MOHON MOWING LLC64.33 DEANGELO BROTHERS INC62.00

Robert C. Lewis, PE Assistant State Highway Engineer 200 Mero Street W Frankfort, KY Cell Office ext 3084