August 17, 2011, Human Resource Services WELCOME New Faculty Orientation

Plans Resources Benefit Plans Retirement Plans Important Reminders Agenda

Welcome to UF! There are a number of useful resources to help get you started.  Human Resource Services’ Website  New Employee Orientation page  online Benefits Overview/Tutorial  online Retirement Overview/Tutorial  Employee Information Guide  InfoGator  Human Resources’ Office located at 903 W. University Ave

Plans Benefits Assistance  University Benefits  PPD  IFAS  Health Science Center  Or Retirement Assistance  University Retirement  Or

Health Science Center Clinical Faculty  Clinical Faculty will be enrolled in HSC college benefit plans such as Health, Life, Accident and Long term disability.  Other State/UF supplemental plans are also available through the main Benefits office at  Contact your College representative:  Janis Smith Medicine-Gainesville (352)  Nia Turner Medicine-Jacksonville (904)  Melissa Long Dentistry(352)

Important Benefit Reminders  New Hires  60 days from the date of hire to enroll in benefits (Benefit coverage begins on the 1 st day of the month AFTER enrollment.)  Annual Enrollment ( Benefits Only )  Each fall around mid-September to mid-October  Enroll/cancel/change with an effective date of January 1 of the following year

Benefit Plans We offer a comprehensive package to meet your needs (State and University supplemental plans)  Health (4 plan designs, Domestic Partner & Spouse Prog.)  Dental (9 dental options)  Life (3 life plans – 2 employee only & 1 family plan )  Disability (Long & Short term plans)  Accident  Long Term Care  Hospital & Cancer plans

Who is People First? They are the State of Florida’s Plan Administrator  Responsibilities include:  Communications/Correspondence  Enrollments  Qualifying Status Changes (QSC)  Dependent eligibility  COBRA  Open Enrollment  Premium Administration Watch for mailings from People First regarding your Benefits …. Do not throw them away!!

Steps to Enroll in Benefits 1.Listen to the Benefits Tutorial (plan information) 2.Attend a Group Enrollment Session (hands on enrollment assistance) Sessions to enroll in September coverage are:  Friday, 8/ :30-3:30 pm  Monday, 8/ :00 – 11:00 am  Scheduled in Room119 in the HRS Building  Sessions after 8/26 are available, however it will result in a later coverage effective date To register: sign-on to myUFL. Navigate to My Self Service > Training & Development. Enter course # GET221. Call if you are unable to register

Qualifying Status Change Events  Major “life or work events”  You must make changes within 31 days of the event  Changes must be consistent with the event and may require additional documentation Important Reminders

Examples of Qualifying Status Change Events  Marriage/Divorce  Birth/Adoption (even if you already have family coverage)  Change in dependent’s eligibility  Change in employment status of employee or spouse (part-time, leave of absence, etc.)  Loss of other insurance coverage If you’re uncertain whether an event allows a change to your benefits, always contact the Benefits Office for guidance

Watch for 2012 Plan Year Changes  Open Enrollment - 9/26 thru 10/21 at 6:00 pm EST  Benefits Fair the Touchdown Terrace 9-4 pm  Make sure your address is current in myUFL by early Sept Plan Year Changes  Only one HMO per county – Avmed will serve the Gainesville area  If your HMO is no longer offered in your home or work county-- the state will automatically enroll you in the Blue Cross Blue Shield PPO Plan effective 1/1/2012  You must take action during open enrollment if you do not want the PPO plan  Medco will replace Caremark as the Pharmacy Benefits Manager (PBM) and will be the PBM for all HMOs plans

UF Retirement Plans  FRS Pension Plan  FRS Investment Plan  SUS Optional Retirement Program

UF Retirement Plans FRS Pension Plan  Defined benefit plan  Eight-year vesting requirement  3% employee contribution required  Employee will default to this plan if an ORP election is not made within 90 days

UF Retirement Plans FRS Investment Plan  Defined contribution plan  One-year vesting requirement  9% of gross eligible earnings deposited to your retirement account  Includes 3% employee contribution

UF Retirement Plans SUS Optional Retirement Program  Immediate vesting  403(b) tax-sheltered plan  10.42% of gross eligible salary deposited to your retirement account  Includes 3% employee contribution  Allows additional voluntary contributions through plan  Health Science Center faculty required to participate

Some Key Differences

Supplemental Plans (Employee Contributions)  UF 403(b)  Traditional (tax-deferred)  Roth (after-tax)  State of Florida Deferred Compensation (457)

 Watch for courtesy to new faculty members with information about retirement plan options and enrollment process  ORP enrollment window is 90 calendar days from hire date  Choice period for FRS plan is five months from hire date  Default to FRS Pension Plan if no action taken Important Retirement Reminders

UF Training & Organizational Development offers a range of programs and services designed to meet a wide variety of faculty and staff needs (including training, leadership development, and strategic and retreat planning.) Training and Organizational Development

 The University promotes and integrates the principles of equal opportunity, nondiscrimination and excellence through diversity.  It is the policy of the University of Florida to provide an educational and working environment for its students, faculty, and staff that is free from discrimination and sexual harassment. nt_brochure.pdf nt_brochure.pdf  To this end, every new employee is expected to complete the online Preventing Sexual Harassment training within 30 days of hire. Navigation: My Self Service > Training and Development > Preventing Sexual Harassment Institutional Equity and Diversity

1. Listen to the benefits tutorial: 2.Attend a Group Enrollment Session and enroll in benefits within 60 days of hire date. 3.Listen to the retirement tutorial: estretirement0809/testretirement0809.h tm estretirement0809/testretirement0809.h tm 4.Select your retirement plan within 90 days of hire date 5.Complete the Preventing Sexual Harassment training within your first 30 days. Summary of Important Reminders

Plans Questions?